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License Agreement Regarding Use of Trademark

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License Agreement with regard to use of Trademark in Connection with a Manufactured Product

Agreement made on the , between , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Licensor, and , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Licensee.

Whereas, Licensor is a manufacturer of (the Product), having designed and developed said Product; and

Whereas, Licensee has established a market for the Product using the trademark pictured in Exhibit A attached hereto and made a part hereof (the Trademark); and

Whereas, Licensee desires to obtain license rights to make the Product in accordance with the specifications of Licensor and subsequently market the same under the Trademark.

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Grant

Licensor grants to Licensee the right to use the Trademark in connection with the Product, but only so long as such Product are manufactured in accordance with the specifications established by Licensor.

2. Quality Control

Representatives of Licensor will provide detailed specifications to Licensee which relate to the materials for and the manufacture of the Product. Representatives of Licensor will have the unqualified right, at any and all reasonable times, and without prior notice, to inspect the materials and manufacturing processes employed by Licensee in the manufacture of the Product.

3. Marking

Licensee will mark the Product with a suitable legend, in a form approved in advance by Licensor, indicating that the Product is made under license.

4. Advertising

Licensee will submit to Licensor, for prior approval, all of Licensee's proposed advertising with respect to the Product licensed to be sold under the Trademark.

5. Royalty

As consideration for the license granted under this Agreement, Licensee agrees to pay to Licensor % of Licensee's net selling price of the Product. License fees under this Agreement will be remitted quarterly and Licensee will keep sufficient and accurate books and records to enable verification of the amount due under this Agreement.

6. Termination

This Agreement will have an initial term of years and will automatically be renewed, at the option of Licensee, for successive -year periods, provided, however, that (a) Licensee gives 90 days prior notice of intent to renew; and (b) Licensee will have no right of renewal if Licensee is in breach or default ninety (90) days prior to the end of a -year term.

7. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

8. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

9. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

10. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

11. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

12. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

13. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

14. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

15. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

16. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Enter text✕

What a License Agreement Regarding Use of Trademark Covers

A License Agreement Regarding Use of Trademark is a written contract in which the trademark owner (licensor) grants another party (licensee) permission to use one or more trademarks under defined terms. The agreement specifies the marks covered, permitted goods or services, geographic scope, duration, payment or royalty terms, quality-control obligations, reporting and audit rights, and conditions for termination. It may allocate indemnities, address assignment or sublicensing, and establish dispute resolution and governing law. Properly drafted licenses preserve trademark value and avoid loss of rights through uncontrolled use.

Why a Trademark License Agreement Matters and How it Stays Enforceable

A clear license protects the licensor’s mark and sets enforceable obligations for quality control, territory, and exclusivity while defining compensation and termination. To be enforceable electronically, the parties should meet ESIGN Act requirements (15 U.S.C. §7001) and applicable state UETA rules for intrastate transactions.

Why a Trademark License Agreement Matters and How it Stays Enforceable

Who Typically Drafts and Signs a Trademark License

The following roles most commonly prepare, approve, or sign trademark license agreements and should review the terms closely before execution.

  • Licensor owners and brand managers responsible for protecting mark integrity and approving quality controls.
  • Licensee executives or procurement leads who need usage rights, distribution limits, and commercial terms clarified.
  • In-house counsel or IP attorneys who draft, review indemnities, and confirm assignment and enforcement provisions.

In many organizations multiple stakeholders (legal, commercial, product) must approve final language to ensure compliance with brand and business requirements.

Core Components to Include in a Professional Trademark License

A robust agreement organizes commercial and IP protections so each party’s rights and responsibilities are explicit, reducing downstream disputes and preserving trademark distinctiveness.

Parties

Full legal names and entity types for licensor and licensee, with registered addresses and contact information for notices and invoices.

Licensed Marks

Precise identification of marks (word, design, registration numbers) and any depiction required to avoid ambiguity about what is covered.

Scope of Use

Allowed goods/services, channels of distribution, and prohibitions (e.g., no use on disallowed product categories) to preserve brand quality.

Territory & Exclusivity

Geographic limits and whether rights are exclusive, sole, or nonexclusive; exclusivity triggers reporting and enforcement expectations.

Quality Control

Licensor’s standards, inspection/audit rights, approval processes, and corrective measures to avoid genericide or abandonment.

Payment Terms

Royalties, minimum guarantees, payment schedule, audit remedies, and currency, plus remedies for late payments or nonpayment.

Required Data Elements for the Agreement

Licensor Name: Legal entity name
Licensee Name: Legal entity name
Trademark IDs: Word/design/serial
Scope Summary: Goods/services listed
Term Dates: Start and end dates
Payment Details: Royalty or fee terms

Step-by-Step: How to Complete the License Agreement

Follow these ordered steps to prepare, review, and execute a legally sound trademark license agreement.

  • 01
    Gather Details: Collect entity names, mark registrations, products, and territory.
  • 02
    Draft Terms: Define scope, quality controls, royalties, and duration.
  • 03
    Legal Review: Have IP counsel confirm enforceability and compliance.
  • 04
    Execute Agreement: Obtain authorized signatures and retain final executed copies.

How to Configure an Online Completion Workflow

Set up a digital workflow to capture signatures, track approvals, and preserve an audit trail for enforceability and record retention.

Field Configuration
Signature Blocks Assign roles and require dated signature fields for each party
Approval Order Set sequential or parallel signing based on internal approvals
Authentication Choose email or SMS codes; use stronger methods for high-risk deals
Audit Trail Enable IP, timestamp, and action logging for evidentiary records

Where to Send and How to Route the Signed Agreement

Decide routing for signatures, counter-signature reception, and final distribution to ensure all parties and record custodians receive executed copies.

  • To Licensor Counsel: First review and approval before commercial sign-off
  • To Licensee Finance: Confirm payment terms and set up invoicing
  • To Executives: Obtain authorized signature by officer or delegated authority
  • Final Distribution: Provide executed PDF with audit certificate to all parties

Digital Signing and Distribution Requirements

Secure eSignature and document storage features protect chain-of-custody and support enforceability under ESIGN and state UETA rules.

  • File Formats: PDF or DOCX preferred
  • Integrations: Use CRM, document storage, or ERP connectors
  • Security: TLS in transit; AES-256 at rest

Use platforms that produce a tamper-evident signed PDF and preserve an audit trail including timestamps, signer attribution, and authentication method.

Key Dates and Timing Considerations

Track execution, renewal, notice, and recordation dates to avoid inadvertent lapses or disputes.

Effective Date:

Defines when rights and obligations commence

Term and Renewal:

Specify initial term and notice period for renewal or nonrenewal

Termination Notices:

State required notice period for breach or nonpayment

Quality Review Schedule:

Set dates for periodic audits or quality assessments

Record Retention Trigger:

Start retention clock at execution or termination

Common Preparation Errors to Avoid

  • Using imprecise mark descriptions that fail to identify registrations or versions, creating ambiguity about what is licensed.
  • Omitting quality-control standards or approval mechanisms, which can lead to loss of trademark rights or invalidation.
  • Failing to include explicit territory or exclusivity language, causing overlapping licenses and enforcement disputes.
  • Not documenting authorized signatory authority or failing to require dated signatures, undermining enforceability in litigation.

Legal Risks and Contractual Consequences

Trademark Dilution: Loss of distinctiveness
Licensor Liability: Claims for insufficient oversight
Licensee Breach: Termination and damages
Assignment Issues: Unauthorized transfers voidable
Quality Noncompliance: Remedies and injunctive relief
Recordkeeping Failures: Evidence gaps in disputes

Typical eSignature Vendor Pricing and Feature Snapshot

Compare core price and capability dimensions relevant to executing and storing signed trademark licenses; signNow is listed first for direct comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envs/user/yr Varies by plan Varies by plan Varies by plan

FAQs and Common Execution Questions

Answers to frequent questions about enforceability, required approvals, recording, revocation, and quality control obligations for trademark licenses.


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