Fill and Sign the Vendor Agreement Sample Form

Software Maintenance and Technical Support Agreement Maintenance and Technical Support Agreement made on the _______________ (date) , (the Effective Date) , between ____________________ (Name of Customer), a corporation organized and existing under the laws of the state of ______________, with its principal office located at _______________________________________________ __________________________ (street address, city, state, zip code) , referred to herein as Customer, and _______________________ (Name of Servicing Company), a corporation organized and existing under the laws of the state of ________________, with its principal office located at ___________________________________________ ______________________________ (street address, city, state, zip code) , referred to herein as Contractor. For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Support Contractor will establish and maintain an organization and process to provide support for the (description of software) ____________________________________ ___________________________________, hereinafter called Software, to Customer. Support shall include (i) diagnosis of problems or performance deficiencies of the Software and (ii) a resolution of the problem or performance deficiencies of the Software. Contractor will provide telephone software support on a business day basis. Business day is defined as 6:00 AM through 5:00 PM pacific standard time, excluding holidays and weekends. In addition, Contractor will provide an Internet based support system generally available seven (7) days a week, twenty-four (24) hours a day.Contractor will use its best efforts to cure, as described below, reported and reproducible errors in the Software. Contractor will utilize the following four (4)severity levels to categorize reported problems: A. Critical Business Impact-Severity OneThe impact of the reported deficiency is such that the customer is unable to either use the Software or reasonably continue work using the Software. Contractor will commence work on resolving the deficiency within one (1) hour ofnotification and will engage staff during business hours until an acceptableresolution is achieved. B. Significant Business Impact-Severity Two Important features of the Software are not working properly and there are no acceptable, alternative solutions. While other areas of the Software are not impacted, the reported deficiency has created a significant, negative impact on the Customer's productivity or service level. Contractor will commence work on resolving the deficiency within two (2) hours of notification and will engage staff during business hours until an acceptable resolution is achieved. C. Some Business Impact-Severity ThreeImportant features of the Software are unavailable, but an alternative solution is available or non-essential features of the Software are unavailable with no alternative solution. The customer impact, regardless of product usage, is minimal loss of operational functionality or implementation resources. Contractorwill commence work on resolving the deficiency within one (1) business day ofnotification and will engage staff during business hours until an acceptableresolution is achieved. D. Minimal Business Impact-Severity Four Customer submits a Software information request, software enhancement or documentation clarification which has no operational impact. The implementation or use of the Software by the Customer is continuing and there is no negative impact on productivity. Contractor will provide an initial response regarding the request within one (1) business week. If it is determined that the problem was not related to the supported Software, the Customer agrees to pay reasonable travel and lodging expenses in addition to Contractor's standard consulting rates. Travel time will be charged at consulting rates. 2. Maintenance During the term of this Agreement, Contractor will provide the Customer with copyrighted patches, updates, releases and new versions of the Software along with other generally available technical material. These maintenance materials including the Software may not be used to increase the licensed number ofversions or copies of the Software. The Customer agrees not to use or transferthe prior version but to destroy or archive the prior version of the Software. All patches, updates, release and new versions shall be subject to the licenseAgreement related to the Software. 3. Warranty Contractor will undertake all reasonable efforts to provide technical assistance under this Agreement and to rectify or provide solutions to problems where the Software does not function as described in the Software documentation, butContractor does not guarantee that the problems will be solved or that any item will be error-free. This Agreement is only applicable to Contractor Software running under the certified environments specified in the release notes for that product. Contractor will provide the Customer with substantially the same level ofservice throughout the term of this Agreement. Contractor may from time to time,however, discontinue Software products or versions and stop supporting Softwareproducts or versions one year after discontinuance, or otherwise discontinue anysupport service. THE FOLLOWING WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, CONDITIONS OR PROMISES TO CUSTOMER OR ANY THIRD PARTY, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, OR ARISING BY STATUE, LAW, COURSE OF DEALING, CUSTOM AND PRACTICE OR TRADE USAGE. EXCEPT AS PROVIDED ABOVE, THE SERVICES AND MAINTENANCE ARE PROVIDES AS IS.Contractor's liability shall not exceed the fees that Customer has paid under this Agreement. Contractor is not liable for incidental, special or consequential damages for any reason (including loss of data or other business or property damage), even if foreseeable or if Customer has advised of such a claim. Customer agrees that the pricing for the services would be substantially higher but for these limitations. 4. TermThis Agreement shall start on the Effective Date stated above. This Agreement shall run for a period of one (1) year from the Effective Date and shall automatically renew for consecutive one (1) year periods unless either party provides written notice of termination within sixty (60) days prior to the anniversary date of the Effective Date. Payment for each renewal term shall be due on the renewal date at the current rates for support of the Software. This Agreement may be terminated for non-payment or material breach. Fees paid or due are non-refundable unless Contractor has materially breached this Agreement and has failed to cure the breach after 30 days written notice. 5. Severability The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision. 6. No Waiver The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred. 7. Governing Law This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of ______________. 8. Notices Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement. 9. Attorney’s Fees In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees. 10. Mandatory Arbitration Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect. 11. Entire Agreement This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement. 12. Modification of Agreement Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party. 13. Assignment of Rights The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party. 14. Counterparts For the convenience of the parties, this Agreement has been executed in several counterparts, which are in all respects similar and each of which shall be deemed to be complete in itself so that any one may be introduced in evidence or used for any other purpose without the production of the other counterparts. Immediately following endorsement of the consenting parties, counterparts will be furnished to the consenting parties so that each may be advised of the rights, privileges, and benefits that this Agreement confers. 15. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine. WITNESS our signatures as of the day and date first above stated. _______________________ ___________________________ (Name of Contractor) (Name of Customer) By:____________________________ By:_______________________________ _______________________ __________________________ (Printed name & Office in Corporation) (Printed name & Office in Corporation _______________________ __________________________ (Signature of Officer) (Signature of Officer)