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Vermont Guardian Ad Litem Application

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VOLUNTEER GUARDIAN AD LITEM APPLICATION

Revised July 2015

GAL Program Screening Policies

Applicants to the GAL Program must:

1. FILE AN APPLICATION FORM available from:

a. GAL Program, Office of the Court Administrator
109 State Street, Montpelier, VT 05609-0701

b. www.vermontjudiciary.org - Favorites/Court Programs/GAL

c. or Your local Family Court.

2. CONSENT TO A BACKGROUND CHECK

The Vermont GAL Program is required to run a background check on all applicants. To be considered for acceptance to the GAL Program, you must sign a release which permits the GAL Program to secure records checks concerning your background, including criminal records, as authorized by law.

The GAL Program has the right to reject any applicant found to have been convicted of, or having charges pending for a felony or misdemeanor involving a sex offense, child abuse or neglect, or related acts that would pose risks to children or the CASA/GAL program’s credibility.

3. INTERVIEW

All applicants will be interviewed by GAL Program or local county court staff and referred for initial pre-service training, if appropriate.

4. COMPLETE PRE-SERVICE TRAINING

All applicants must have 32 hours of approved pre-service training. Training schedules and locations will be determined by the GAL Program Office.

Applicants who complete training to the satisfaction of the GAL Program will be awarded a certificate of training completion and will be accepted to the GAL Program.


The Guardian ad Litem Program must carefully screen all applicants entrusted with determining the best interests of children involved in court proceedings. Please help us by providing complete and accurate information for all questions.

Name:

Address:

City/State/Zip:

Phone: (Day) (Evening): (Cell):

Email address:

County in which you wish to be a GAL: Date of Birth:

How long have you been a resident of Vermont? How long at your current address?

Please list any other cities and states of residence within the past five years:

If you are or have been known by other name(s), please list:

We are collecting this data for a diversity project. If appropriate, you may check more than one box.

Gender:
Latino/Hispanic:
Race:

In case of emergency, please contact (name & phone):

Do you drive? Do you have regular access to a car?

Education: Please circle highest level completed, or please attach your resume.

High School: 9 10 11 12    High School: (Name & City/State):

Major: Degree or GED:

College: 1 2 3 4 5    College last attended: (Name & City/State):

Major(s): Degree(s):

Graduate: 1 2 3 4    Graduate School: (Name & City/State):

Major(s): Degree(s):

Please list any languages you speak other than English (including American Sign Language):

Other Training:

Employment History: Please complete the employment history section or attach your resume.

Are you currently employed?

Current Employer:

Current Employer Address:

Your role or position: Your supervisor’s name:

Phone: May we contact you at work?

Please list any other employers in the past ten years, include the company name, city/state in which the company resides, your position, your supervisor’s name (use additional sheet(s) if necessary):

Please list any experience working with children:

Please list ALL current and previous volunteer work (include name of agency/program and contact person):

Are you willing to commit to at least to two years of service as a Guardian ad Litem?

How did you hear about the Guardian ad Litem Program? (You may check more than one)

Other: Have you heard a VPR ad for the GAL Program?

Do you, or any family members, have ANY personal experience involving the following services or agencies? (Check all that apply)

References: Please list three people who will provide a knowledgeable reference for your potential work as a Guardian ad Litem and include at least one person who knows you in a work or professional capacity. Do NOT list relatives.

Name
Type of Reference
Phone Number
Complete Mailing Address

Please write a brief statement about why you have chosen to volunteer for the Guardian ad Litem Program at this particular time in your life. Use additional sheet(s), if necessary.

Have you been charged with or convicted of any crime?

If yes, please explain: Use additional sheet(s), if necessary.

I hereby agree to do the following:

  1. Apprise the Guardian ad Litem Program (if accepted to the Guardian ad Litem Program) if I am arrested, charged with, or convicted of any crime while my application is pending or during the tenure of my service in the Guardian ad Litem Program.
  2. Abide by all Judiciary and Guardian ad Litem Program Policies and Procedures.
  3. Affirm the information provided in this application is accurate and true. I understand any misrepresentation is grounds for dismissal from the Vermont Guardian ad Litem Program.
  4. Authorize the Office of the Court Clerk and/or the Coordinator of the Vermont Guardian ad Litem Program to investigate my background and check my character references. I willingly consent to this release of information as part of my application to become a Guardian ad Litem, and authorize all relevant agencies and individuals to release any information requested by the Office of the Court Clerk or Guardian ad Litem Program. I understand that requests for information may be submitted to past and present employers, law enforcement agencies, criminal and civil courts, social service agencies, and any other individuals or organizations with which I have had contact in the past. I understand that this information will not be disclosed to any third party, and will remain confidential. I understand a photocopy of this release shall be deemed the same as the original.

Signed:

Date:

Print Name:

Please sign and mail to:

Vermont Guardian ad Litem Program

Office of the Court Administrator

109 State Street

Montpelier, VT 05609-0701

Phone: 800-622-6359

Email: jud-vermontgal@vermont.gov

website: www.vermontjudiciary.org

Thank you for your application.


CONSENT FOR RELEASE OF REGISTRY INFORMATION

This form is for use with the ON-LINE registry checking system ONLY

This consent form must be filled out completely and signed by the current employee, prospective employee, contractor or volunteer and kept on file at the requesting organization. Use this form to enter the information into the online system. The Agency of Human Services reserves the right to audit these consent forms at any time.

Current or Prospective Employee, Contractor, or Volunteer Information

Full Name:

Gender:

Address:

Last four digits of social security number:

Phone number: Birth Date: Place of Birth:

Other FIRST names I have used, if any (i.e. Nicknames, Aliases):

Other LAST names I have used, if any (i.e. Maiden Names, Aliases):

I hereby authorize release of any information of reports of abuse, neglect or exploitation substantiated against me and contained in the Vermont Adult Abuse Registry and/or the Vermont Child Protection Registry to:

Print Organization Name:

(Prospective) Staff, Contractor, or Volunteer Signature:

Date:

Enter text✕

What the Vermont Guardian Ad Litem Application Is

The Vermont Guardian Ad Litem Application is the formal filing used to request appointment of a guardian ad litem (GAL) or to register as a GAL in family or juvenile court matters. It collects identifying information, case details, statements of qualifications, and disclosures needed by the court to evaluate appointment. The application initiates court review, supports background checks and conflict screening, and may trigger scheduling of an eligibility hearing. Completing the application accurately ensures the court can determine whether a GAL should be appointed to represent a child's best interests.

Why this Application Matters to Court and Child Welfare Processes

The application provides the court with the facts and credentials needed to appoint a neutral representative for a child's best interests. It centralizes identity, conflict checks, and availability information to speed judicial decisions.

Why this Application Matters to Court and Child Welfare Processes

Who Typically Completes or Receives This Application

Courts, clerks, and case managers review submitted applications to screen conflicts, confirm qualifications, and schedule any necessary hearings.

  • Family law attorneys and court-appointed counsel who propose a GAL for a pending case.
  • Child welfare agency staff and social workers who request representation for minors.
  • Private individuals or volunteers applying to serve as a court-appointed guardian ad litem.

Step-by-Step: Completing the Vermont GAL Application

Follow these sequential steps to prepare a complete application suitable for filing with Vermont family or juvenile court.

  • 01
    Gather Documents: Collect ID, CV, references, and any court orders.
  • 02
    Complete Fields: Enter names, case number, and contact details accurately.
  • 03
    Attach Evidence: Upload background checks, training certificates, and CV.
  • 04
    File With Court: Submit per local court methods and retain receipt.

Configuring an Online Workflow for the Application

Set up a digital workflow that captures signatures, attachments, and clerk notifications to match court filing requirements.

Field | Configuration Action required | Setting
Authentication Email or SMS code verification for signers
Signature Fields Require signature and date for each signer
Conditional Fields Show additional fields if 'volunteer' selected
File Attachments Allow PDF, DOCX, and image uploads
Notifications Email to filer and court clerk on completion

Where to Submit the Completed Application

Choose the submission route the local court accepts: electronic filing, in-person delivery to the clerk, or postal service when permitted.

  • Electronic Filing: Upload through the court's e-file portal
  • In-Person: Deliver to family division clerk at courthouse
  • Mail: Send certified mail if e-filing unavailable
  • Email to Clerk: Use clerk-designated email when specifically allowed

Technical Considerations for eSubmission and eSignature

Confirm local court rules for electronic submissions and retention of signed records to meet ESIGN and UETA requirements.

  • File Formats: PDF and DOCX widely accepted
  • Authentication: Email, SMS code, or stronger methods
  • Audit Trail: Timestamp, IP, and signer actions

Comparing eSignature Vendors for Completing the Application

Feature and price comparison of common vendors used to collect signatures and manage filings. signNow is listed first for easy reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

How the GAL Application Differs from Other Court Filings

This table highlights practical differences between a Guardian Ad Litem Application and similar filings a petitioner might encounter in family courts.

Criteria GAL Application Guardianship Petition
Primary Purpose appoint advocate transfer guardianship
Typical Parties court or agency petitioner and proposed guardian
Standard Attachments cv, background check medical reports, consent
Decision Impact representation only legal custody transfer

Essential Sections and Attachments for a Professional Application

A complete application is structured, documentary, and factual. Include clear sections and supporting materials to assist court review and reduce follow-up requests.

Applicant Information

Full legal name, contact details, bar or GAL identification number and professional affiliations relevant to court assessment.

Case Identification

Court name, docket or case number, parties involved, and short description of the underlying family or juvenile matter.

Qualifications

Resume or CV, trainings, prior GAL appointments, and any certifications that establish competency to represent children.

Conflict Disclosure

List relationships, prior representations, or financial interests that could create an actual or perceived conflict of interest.

Background Check

Attach criminal background results, child abuse registry checks, and any clearances required by the court or agency.

Availability and Fees

State anticipated availability, estimated hours, fee arrangement or pro bono statement, and billing contact for court orders.

Required Data Elements at a Glance

Name: Full legal name
Case Number: Court docket ID
Contact: Street address and phone
Qualifications: Resume or credentials
Background Checks: Criminal and registry results
Signature: Signed and dated block

Timing Considerations and Typical Deadlines

Timeline expectations depend on court calendars and local rules; use these common milestones to track progress from filing to appointment.

Filing to Review:

Clerk review within days to weeks

Conflict Screening:

Background checks may take 7–30 days

Hearing Scheduling:

Court schedules based on calendar availability

Appointment Order:

Judge issues order after hearing or review

Service Requirements:

Serve parties per local rules before hearing

Common Preparation Errors to Avoid

  • Submitting incomplete contact information, which prevents the court from scheduling hearings or serving notice in a timely way.
  • Failing to attach required background checks or training certificates, triggering processing delays or requests for supplemental materials.
  • Using inconsistent names or dates across documents, causing identity mismatches and additional verification steps by the clerk.
  • Not verifying local court rules for e-filing, notarization, or witness requirements, leading to rejected filings or re-submission.

Consequences of Incorrect or Incomplete Applications

Filing Rejection: Refile required
Appointment Delay: Case scheduling delayed
Sanctions: Court-imposed penalties possible
Perjury Risk: False statements carry liability
Fee Liability: Unrecoverable costs may apply
Conflicts: Disqualification from appointment

Real-World Examples of Application Use

These scenario summaries show how the application functions in typical family court workflows and agency referrals.

Family Court Counsel

A private attorney files a GAL application to propose an experienced volunteer

  • The court reviews conflicts and qualifications
  • The volunteer is appointed pre-hearing to investigate custody concerns and report to the court, reducing litigation time and focusing child-centered recommendations.

Child Welfare Agency

An agency submits a GAL application when removing a child from home

  • The GAL provides an independent assessment
  • The court uses the GAL report at the first review hearing to prioritize placement stability and assess services needed for reunification.

Frequently Asked Questions About the Vermont GAL Application

Answers to common questions about signatures, notarization, e‑filing, supporting documents, corrections after filing, and typical processing times.


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