How do I confirm the withdrawal was filed?

Contact the filing office for a file-stamped certified copy or request a certified record online. Retain proof of submission and the certified copy for your records and for third-party notifications.

Who may sign the withdrawal?

An owner, officer, or registered agent typically signs. Check the original filing requirements and agency rules; some jurisdictions require an officer or a notarized signature.

Can I use an electronic signature?

Many states accept electronic signatures under ESIGN and UETA, but agency rules vary. Confirm the filing office accepts e-signed withdrawals and whether notarization is required.

Is notarization or witness required?

Some counties or states require notarization or witnesses for withdrawals. Verify with the clerk or Secretary of State before filing to avoid rejection.

What if I made a mistake on the filed form?

Contact the filing office to determine amendment or re-filing procedures; you may need to submit an amended withdrawal or a corrected filing with supporting documentation.

Do I still need to update taxes and licenses?

Yes. Filing a withdrawal does not automatically update IRS, state tax records, or professional licenses; separately notify relevant agencies and payors to avoid compliance gaps.

Electronic Signature
Templates
Other
Withdrawal of Assumed Name Certificate

Withdrawal of Assumed Name Certificate

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CERTIFICATE OF WITHDRAWAL OF ASSUMED NAME FOR
SOLE PROPRIETORSHIP, PARTNERSHIP, LIMITED PARTNERSHIP

1. The assumed name being withdrawn is:

2. This business is a (check one):

Sole Proprietorship Partnership Limited Partnership

3. The certificate of assumed name was originally filed in County on the day of .

4. The effective date of the withdrawal is the day of .

5. The following owners have ceased engaging in business under the aforementioned assumed name (give the name and address of each owner):

In witness whereof, this certificate is signed in the name of the Owners on this day of , .

By: SEAL

State of

County of

I, , a Notary Public, do hereby certify that on this day of personally appeared before me

who are all signers of the foregoing instrument, and each acknowledged the due execution thereof.

Witness my hand and official seal, this the day of , .

Affix Notary Seal

My Commission Expires:

North Carolina - County

The foregoing certificate_ of

Notary(ies) Public is (are) certified to be correct. The instrument and this certificate are duly registered at the date and time and in the book and page shown on the first page hereof.

By

What a Withdrawal of Assumed Name Certificate Does

A Withdrawal of Assumed Name Certificate (sometimes called a DBA withdrawal) is the formal document filed with a state or county agency to stop using an assumed business name. It notifies the public and government that the registrant no longer conducts business under that fictitious name, removes the assumed name from public records, and helps limit ongoing liability tied to that name. Filing the withdrawal does not change the underlying business entity or its tax obligations; it only ends the legal use of the assumed name going forward.

Why Filing a Withdrawal Matters

Withdrawing an assumed name closes public exposure for that trade name, prevents misdirected legal notices, and reduces confusion with customers and vendors.

Who Typically Files a Withdrawal

Organizations and individuals who stop using a fictitious business name must file a withdrawal with the same office that accepted the original assumed name registration.

Sole proprietors who close or rebrand their business name
LLCs or corporations retiring a trade name or reverting to legal name
Legal representatives closing or consolidating multiple DBAs

Filing ensures the public record reflects current business identities and helps avoid continuing obligations under the old name.

Step-by-step: How to Complete and File a Withdrawal

Follow these core steps to prepare, sign, and submit a Withdrawal of Assumed Name Certificate.

01

Verify Requirements: Confirm the filing office and any county-level rules.
02

Gather Records: Locate the original assumed name filing and filing number.
03

Complete Form: Fill fields precisely and date the effective withdrawal.
04

File and Retain: Submit to the clerk, pay fees, and keep a certified copy.

Configure an Online Workflow for a Withdrawal

Set up a digital workflow to collect signatures, evidence, and confirmations before filing with the clerk.

Field	Configuration
Form PDF	Upload official withdrawal PDF provided by the state or county
Signer Roles	Assign owner/officer as required signer
Authentication	Use email link or SMS code for signer verification
Certificate	Attach completion certificate for the filing record

Where to File and What Happens Next

After completing the form and collecting signatures, route the withdrawal to the proper filing office and preserve proof of submission.

County Clerk: Most assumed name filings and withdrawals go to the county clerk's office
State SoS: Some states centralize DBA records with the Secretary of State
Mail or In-person: Submit per agency instructions; include payment and return envelope
Certified Copy: Request a file-stamped copy as proof of withdrawal

Information the Form Will Ask For

Business Name: Full legal name of the registrant

Assumed Name: Exact fictitious name to be withdrawn

Original Filing Info: Record number and filing date if available

Effective Date: Date the withdrawal takes effect

Contact Details: Address and phone for official correspondence

Authorized Signer: Owner, officer, or registered agent signature

Consequences of Failing to Withdraw Correctly

Continued Liability: Old name may remain liable for contracts or claims

Regulatory Fines: State or local penalties for non-compliance

Tax Confusion: Misreported payments or backup withholding risk

Renewal Issues: Licenses tied to the assumed name may remain active

Contract Disputes: Counterparties may rely on outdated identity

Banking Problems: Accounts under the assumed name may not close properly

Common Mistakes to Avoid

Using an incorrect or slightly different assumed name than the original filing, which prevents the agency from matching records.
Failing to confirm whether the original filing was at county or state level, leading to filing with the wrong office.
Neglecting to notify banks, vendors, licensing agencies, and customers after withdrawal, causing ongoing confusion and misdirected notices.
Assuming e-signatures or emailed notices suffice without checking state notarization or publication requirements for that jurisdiction.

Timing and Processing Expectations

There is no single federal deadline; act promptly after you stop using the name and confirm state or county processing times.

When to File:

File as soon as you cease using the assumed name

Processing Time:

Clerk turnarounds often range from same-day to several weeks

Publication Steps:

Some jurisdictions require notice publication before or after withdrawal

Notify Agencies:

Update IRS, licensing boards, and banks within 30–60 days

Record Keeping:

Obtain a certified copy and retain it per retention rules

Digital Signing and Filing — Platform Considerations

If you plan to sign and route withdrawals electronically, verify that the e-sign platform supports required authentication and evidence collection.

File Formats: PDF and DOCX accepted by most agencies and e-sign vendors
Integrations: Connectors for Google Workspace, Microsoft 365, NetSuite, and cloud storage
Authentication: Support for email, SMS codes, and advanced signer verification

How a Withdrawal Differs from Related Documents

Compare withdrawals with cancellations, amendments, and name-change filings to choose the correct document type for updating public records.

Document Type	Withdrawal	Cancellation
Purpose	end assumed name use	void a prior filing
Filing Location	county or state office	county or state office
Typical Signatories	owner or officer	owner or officer
Legal Effect	stops name use publicly	removes specific recorded instrument

E-signature vendor comparison for filing and signing withdrawals

Select an e-sign vendor that meets authentication, audit trail, and compliance needs; the table compares common commercial options with signNow listed first.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions about Withdrawals

Answers to common questions about who signs, whether e-signatures are allowed, notarization, and how to correct filing errors.

Need help? Contact support

How do I confirm the withdrawal was filed?
Contact the filing office for a file-stamped certified copy or request a certified record online. Retain proof of submission and the certified copy for your records and for third-party notifications.
Who may sign the withdrawal?
An owner, officer, or registered agent typically signs. Check the original filing requirements and agency rules; some jurisdictions require an officer or a notarized signature.
Can I use an electronic signature?
Many states accept electronic signatures under ESIGN and UETA, but agency rules vary. Confirm the filing office accepts e-signed withdrawals and whether notarization is required.
Is notarization or witness required?
Some counties or states require notarization or witnesses for withdrawals. Verify with the clerk or Secretary of State before filing to avoid rejection.
What if I made a mistake on the filed form?
Contact the filing office to determine amendment or re-filing procedures; you may need to submit an amended withdrawal or a corrected filing with supporting documentation.
Do I still need to update taxes and licenses?
Yes. Filing a withdrawal does not automatically update IRS, state tax records, or professional licenses; separately notify relevant agencies and payors to avoid compliance gaps.

Explore Templates

Liability Waiver and Agreement for Computer Support Services End User License Agreement Patent License Agreement Investment Letter Intrastate Offering Notice to Lessor of Decision Not to Exercise Option to Purchase Notice to Lessor Exercise of Option to Purchase

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now