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What is the scanned signature

A scanned signature is a digital representation of a handwritten signature, created by scanning a physical signature using a scanner or a mobile device. This image can be embedded into electronic documents, allowing users to sign forms and contracts without the need for physical paperwork. The scanned signature retains the unique characteristics of the original signature, making it recognizable and authentic.

How to use the scanned signature

Using a scanned signature is straightforward. First, you need to create a high-quality image of your signature. This can be done by signing on a piece of paper and scanning it or using a mobile app to capture the signature directly. Once you have the image, you can upload it to airSlate SignNow. From there, you can easily insert your scanned signature into any document that requires your signature, facilitating a seamless signing process.

Steps to complete the scanned signature

To complete a scanned signature using airSlate SignNow, follow these steps:

1. Create or upload the document that needs to be signed.
2. Access the signature field within the document.
3. Select the option to add a signature and choose to upload your scanned signature image.
4. Position the signature in the appropriate location on the document.
5. Save the document and send it for signature or download it for your records.

Legal use of the scanned signature

Scanned signatures can be legally binding in many situations, provided they meet certain criteria. In the United States, electronic signatures, including scanned signatures, are governed by the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws affirm that electronic signatures hold the same legal weight as handwritten signatures, as long as the parties involved agree to use electronic methods for signing.

Security & Compliance Guidelines

When using scanned signatures, it is essential to consider security and compliance. Ensure that the scanned signature is stored securely to prevent unauthorized access. airSlate SignNow employs advanced encryption methods to protect documents and signatures. Additionally, always verify the identity of the signers and maintain an audit trail of the signing process to ensure compliance with legal standards.

Examples of using the scanned signature

Scanned signatures are commonly used in various scenarios, such as:

• Signing contracts and agreements in business transactions.
• Completing legal documents, such as wills and powers of attorney.
• Authorizing financial transactions and loan agreements.
• Filling out forms for HR purposes, including job applications and employee onboarding.

Sending & Signing Methods (Web / Mobile / App)

With airSlate SignNow, users can send and sign documents using various methods. The web platform allows for easy document management and signature requests directly from a browser. The mobile app provides flexibility, enabling users to sign documents on the go. Additionally, users can send documents for signature via email or share links, ensuring a convenient and efficient signing experience across devices.