Enhance Your Workflow: Discover How to Add or Change Signature in Outlook with airSlate SignNow

How to Add or Change Signature in Outlook

If you want to add or change your signature in Outlook, follow these simple steps below to customize your email messages with a personalized touch.

Step-by-step guide:

1. Launch the airSlate SignNow web page in your browser.
2. Sign up for a free trial or log in.
3. Upload a document you want to sign or send for signing.
4. If you're going to reuse your document later, turn it into a template.
5. Open your file and make edits: add fillable fields or insert information.
6. Sign your document and add signature fields for the recipients.
7. Click Continue to set up and send an eSignature invite.

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What is the process for adding or changing a signature in Outlook?

Adding or changing a signature in Outlook is a straightforward process that allows users to personalize their email communications. A signature typically includes the sender's name, title, company name, and contact information. This feature enhances professionalism and provides recipients with essential contact details. Users can create multiple signatures for different purposes, such as formal business correspondence or casual communications.

Steps to complete the process of adding or changing a signature in Outlook

To add or change a signature in Outlook, follow these steps:

1. Open Outlook and go to the "File" menu.
2. Select "Options" from the left sidebar.
3. In the Options window, click on "Mail," then find the "Signatures" button.
4. In the Signatures and Stationery window, you can create a new signature by clicking "New" or edit an existing one by selecting it from the list.
5. Type your desired signature in the text box. You can format the text using the available tools.
6. Set the default signature for new messages and replies/forwards if desired.
7. Click "OK" to save your changes and close the window.

Examples of using signatures in Outlook

Signatures can be tailored for various scenarios in Outlook:

• A formal signature for business emails that includes your full name, job title, company name, and phone number.
• A casual signature for personal emails that may include a quote or a personal touch.
• Different signatures for different clients or projects, allowing for customization based on the audience.

Legal use of signatures in Outlook

While Outlook signatures are primarily for identification and branding, they do not hold legal weight on their own. For legally binding agreements, electronic signatures (eSignatures) are required. These can be obtained through platforms like airSlate SignNow, which provide secure and compliant methods for signing documents electronically.

Security & Compliance Guidelines

When using email signatures, it is essential to consider security and compliance. Ensure that your signature does not include sensitive information that could be exploited. Additionally, when using eSignatures for documents, verify that the platform complies with regulations such as the ESIGN Act and UETA, which govern the legality of electronic signatures in the United States.

Sending & Signing Methods (Web / Mobile / App)

Outlook allows users to send emails with signatures from various platforms, including web, mobile, and desktop applications. When sending documents for signature, integrating with airSlate SignNow can streamline the process. Users can send documents directly from Outlook, request signatures, and track the signing process efficiently, ensuring a smooth workflow.