Explore popular eSignature features: how to write an electronic signature

What is an electronic signature?

An electronic signature, often referred to as an eSignature, is a digital representation of a person's intent to agree to the contents of a document. It can take various forms, including a typed name, a scanned handwritten signature, or a unique digital mark created using specific software. In the context of U.S. law, eSignatures are legally binding and recognized under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA).

How to use an electronic signature

Using an electronic signature is a straightforward process. First, you need to create your eSignature using airSlate SignNow, which allows you to draw, type, or upload an image of your signature. Once your eSignature is ready, you can apply it to documents that require your signature. This can be done by uploading the document to the airSlate SignNow platform, selecting the appropriate fields for signing, and placing your eSignature where needed. After signing, you can send the document for additional signatures or securely store it for future reference.

Steps to complete an electronic signature

To complete an electronic signature using airSlate SignNow, follow these steps:

1. Create your eSignature by drawing it, typing it, or uploading an image.
2. Upload the document you wish to sign onto the airSlate SignNow platform.
3. Select the areas in the document where signatures are required.
4. Place your eSignature in the designated area.
5. Review the document to ensure all necessary fields are filled out correctly.
6. Save the document and send it for signature if needed, or download it for your records.

Legal use of an electronic signature

In the United States, electronic signatures are legally recognized and enforceable. The ESIGN Act and UETA establish that eSignatures hold the same legal weight as traditional handwritten signatures, provided that both parties consent to use electronic signatures and the signing process meets specific criteria. It is essential to ensure that the eSignature process is secure and that the signers are authenticated to avoid any legal challenges.

Key elements of an electronic signature

Several key elements define a valid electronic signature:

• Intent to sign: The signer must demonstrate a clear intent to agree to the document's terms.
• Consent: All parties involved must consent to use electronic signatures.
• Authentication: The identity of the signer must be verified to ensure the signature's validity.
• Integrity: The signed document must remain unchanged after the signature is applied.

Security & Compliance Guidelines

When using electronic signatures, it is crucial to adhere to security and compliance guidelines to protect sensitive information. airSlate SignNow employs encryption and secure storage methods to safeguard documents. Additionally, implementing multi-factor authentication can enhance security by ensuring that only authorized individuals can access and sign documents. Regular audits and compliance checks should be performed to maintain adherence to legal standards and best practices.