Add Text Tags to the Document for eSignature

Format your text in a document by adding text tags. Specify the type, location and size of your fields. Add tags before uploading a document to airSlate SignNow.

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How to use text tags in documents

Text tags in airSlate SignNow are specifically formatted combinations of symbols that can be placed anywhere within your documents in order to preset the location, size and type of various fields such as Signature, Text, Initial fields etc.

1. To use text tags, you must add them to your document before uploading.

For example, the text tags being used for the ‘Date’ line are the following:

{t (for the Type of field): t (for Text): r (for Required): y (for Yes): o (for Role): “Customer”; l (for Label): “Date”; }

The text tags being used on first the ‘Sign Here’ line are the following:

{ t (for Type of field): s (for Signature); r (for Required): y (for Yes); o (for Role): “Customer”;}

The text tags being used on the second ‘Sign Here’ line are the following:

{ t (for Type of field): s (for Signature); r (for Required): y (for Yes); o (for Role): “Agent”; }

After placing text tags in your document and uploading it to airSlate SignNow, the document fields will show up automatically:

The table below shows the most widely used text tags in airSlate SignNow along with the types of fields for which these text tags can be applied.

KEY What does it mean? Accepted format & values When fields need this KEY?
t TYPE of the field

s (for signature)

i (for initials)

t (for text)

d (for dropdown)

c (for checkboxes) 

For every field
r REQUIRED

y (for required)

n (for optional)

For every field
o ROLE " " For every field
l LABEL " Only for Text and Drop down fields
dd DROPDOWN "option1, option2, option2, ...." Only for Drop down fields
f FILE " ".pdf" File attachment
w WIDTH w (width) For every field
h HEIGHT h (height) For every field
v VALIDATOR_ID v (validator_id) Only for Text field

You can preset standard fields, such as Initials, and also more complex fields with data validations, such as a US phone number.

1 To create a  field of TYPE signature, with required REQUIREMENT, ROLE 'CEO', WIDTH '100', and HEIGHT '15' {{t:s;r:y;o:"CEO";w:100;h:15;}} 
2 To create a  field of TYPE initials, with optional REQUIREMENT, ROLE 'CEO', and WIDTH '50' {{t:i;r:n;o:"CEO";w:50;}}
3 To create a  field of TYPE text, with optional REQUIREMENT, ROLE 'CEO', LABEL 'Label', and HEIGHT '75'

{{t:t;r:n;o:"CEO";l:"Label";h:75;}}

4 To validate a date for TYPE text, with optional REQUIREMENT, ROLE 'CEO', LABEL 'Label', WIDTH '100', and VALIDATOR_ID '13435fa6c2a17f83177fcbb5c4a9376ce85befeb'

Date: {{t:t;r:n;o:"CEO";l:"Label";w:100;v:"13435fa6c2a17f83177fcbb5c4a9376ce85befeb";}}

5 To validate a US phone number for TYPE text, with optional REQUIREMENT, ROLE 'CEO', LABEL 'Label', WIDTH '100', and VALIDATOR_ID '13cc1d661da456d27b249b73056ed4d1f2e72d8e' {{t:t;r:n;o:"CEO";l:"Label";w:100;v:"13cc1d661da456d27b249b73056ed4d1f2e72d8e";}}
6 To validate a US zip code for TYPE text, with optional REQUIREMENT, ROLE 'CEO', LABEL 'Label', WIDTH '100', and VALIDATOR_ID '1671f4eb87444a24e1e00f149bade8b7cf3af5da' {{t:t;r:n;o:"CEO";l:"Label";w:100;v:"1671f4eb87444a24e1e00f149bade8b7cf3af5da";}}
7 To validate an age for TYPE text, with optional REQUIREMENT, ROLE 'CEO', LABEL 'Label', WIDTH '100', and VALIDATOR_ID '1a203fa91791b0458608be045a454ba90557fb26'

{{t:t;r:n;o:"CEO";l:"Label";w:100;v:"1a203fa91791b0458608be045a454ba90557fb26";}}

8 To validate an email address for TYPE text, with optional REQUIREMENT, ROLE 'CEO', LABEL 'Label', WIDTH '100', and VALIDATOR_ID '7cd795fd64ce63b670b52b2e83457d59ac796a39'

{{t:t;r:n;o:"CEO";l:"Label";w:100;v:“7cd795fd64ce63b670b52b2e83457d59ac796a39”;}}

9 To validate a US state for TYPE text, with optional REQUIREMENT, ROLE 'CEO', LABEL 'Label', WIDTH '100', and VALIDATOR_ID '3123849de563f9e14acacc2739467e3d30e426b6'

{{t:t;r:n;o:"CEO";l:"Label";w:100;v:“3123849de563f9e14acacc2739467e3d30e426b6”;}}

10

To create a  field of TYPE signature, with required REQUIREMENT, and ROLE 'CFO'

{{t:s;r:y;o:"CFO";}}
11

To create a Field of TYPE Text, with optional REQUIREMENT, with ROLE 'CFO', and with LABEL "notes"

{{t:t;r:n;o:"CFO";l:"notes";}}
12

To create a Field of TYPE Initial, with optional REQUIREMENT, and ROLE 'CFO'

{{t:i;r:n;o:"CFO";}}
13 To create a Field of Type Drop down, with required REQUIREMENT, with ROLE 'Employee', with LABEL 'Date', and with DROPDOWNS '2012,2013,2014' {{t:d;r:y;o:"Employee";l:"Year";dd:"2012,2013,2014";}}
14

To create a Field of TYPE Text, with a Date label which will auto-fill with current date

{{t:t;r:y;o:"CFO";l:"Date";}}
15

To create an Invite tag with signing order, with required REQUIREMENT, with ROLE 'Role1', 'Client', 'Manager':

{{t:e;o:"Role1";e:"siri@mailinator.com";order:1;}}
{{t:e;o:"Client";e:"siri2@mailinator.com";order:2;}}
{{t:e;o:"Manager";e:"siri3@mailinator.com";order:3;}}

There can also be more complex tags which consist of a tag_name and the airSlate SignNow field creation information as presented in the call PUT /document/.

These complex tags appear in the format {{}} such as {{my signature}} or {{ClientSignatureDate}}.

Here are some of the most popular examples of such complex tags:

Text Tag

      {

tag_name:'TextTagExample',
role:'Role1',
label:'Label1',
required:true,
type:'text',
prefilled_text:’family-name',
width:100,
height:20

},

Date Validator Tag

    {

"tag_name":"DateValidatorTagExample",
"role":"Role1",
"label":"Date of Birth",
"required":true,
" type":"text",
"height":15,
"width":100,
"validator_id":"13435fa6c2a17f83177fcbb5c4a9376ce85befeb"

},

Initials Tag

    {

"tag_name":"InitialsTagExample",
"role":"CLIENT",
"required":true,
"type":"initials",
"height":15,
"width":40

},

Signature Tag

    {

"tag_name":"SignatureTagExample",
"role":"CLIENT",
"required":true,
"type":"signature",
"height":15,
"width":200

},

Drop-Down Tag

    {

"tag_name":"DropDownTagExample",
"role":"Role1",
"label":"Options",
"required":true,
"type":"enumeration",
"height":15,
"width":100,
"custom_defined_option":false,
"enumeration_options":["All","None"]

},

Attachment Tag

    {

tag_name:'AttachmentTagExample',
role:'Role2',
label:'Label2',
required:true,
type:'attachment',
width:100,
height:20

}

Checkbox Tag

{
"tag_name":"CheckboxTagExample",
"role":"CLIENT",
"required":true,
"type":"checkbox",
"height":12,
"width":12,
},

To begin, you can simply copy-paste the needed tag from the table below and add it your document prior to uploading it to airSlate SignNow. Height and width are easily adjusted manually, just change the numbers as per your needs.

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Enhance your document security and keep contracts safe from unauthorized access with dual-factor authentication options. Ask your recipients to prove their identity before opening a contract to add text tags to the document.
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Install the airSlate SignNow app on your iOS or Android device and close deals from anywhere, 24/7. Work with forms and contracts even offline and add text tags to the document later when your internet connection is restored.
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Incorporate airSlate SignNow into your business applications to quickly add text tags to the document without switching between windows and tabs. Benefit from airSlate SignNow integrations to save time and effort while eSigning forms in just a few clicks.
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Eliminate paperwork and switch to online form creation and signature collection. Try airSlate SignNow, a smart tool that makes your document management smooth and easy. Make documents of any kind easily fillable: utilize the add text tags to the document feature, add various custom fields, and set up them with rules and conditions according to your needs.

Follow the instructions below on how to use the add text tags to the document feature:

  1. Log in to your airSlate SignNow account or register it.
  2. Click on the Upload Documents button at the top of the screen.
  3. Open your sample and find the Tools menu on the left.
  4. Add various fillable fields to your document such as Text, Checkbox, Date/Time, Initials and Dropdown, Radio Button Group, Calculated one, and others by clicking on the corresponding option and drop it to the place you need it to appear.
  5. Set it as the required one, if needed, and apply other additional settings, using the} toolbar on the right. Click Ok to adjust it.
  6. Insert a Signature Field. Drop as many as you need. Click on each of them, assign roles, make them required or conditional by using the Signature menu on the right.
  7. Collect other supportive documents by adjusting a Request Attachment option from the left-hand menu. Make it required or optional, or set the conditions to show it to your signee.
  8. Click Save and Close to finish editing.
  9. Select how you will share your sample. Use the Invite to Sign button to send it to your colleagues and partners, or clients’ emails, or Create Signing Link to post it on your website and share it with more users.

It’s easy to customize documents of any kind. Take advantage of the add text tags to the document functionality to create new forms and templates. Send it to your recipients, and once the form is completed and signed, you'll automatically get it back with an email notification. Streamline collaboration with your teams, partners, and clients by sending them contracts, orders, reports and applications and other forms for signing, which they can quickly fill out and sign hassle-free. Save your precious time and efforts with airSlate SignNow. Give it a go!

How it works

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Get signatures on any document, manage contracts centrally and collaborate with customers, employees, and partners more efficiently.

How to Sign a PDF Online How to Sign a PDF Online

How to submit and eSign a PDF online

Try out the easiest way to add document. Steer clear of paper-based workflows and deal with documents from airSlate SignNow. Complete and send your forms from your business office or easily while on the go. No set up or additional software necessary. All benefits are available online, just go to signnow.com and make your personal eSignature flow.

A quick guideline on how to add doc within a few minutes

  1. Create an airSlate SignNow account (if you haven't registered yet) or sign in using your Google or Facebook.
  2. Click on Upload and select one of your PDFs.
  3. Take advantage of the My Signature to generate your signature.
  4. Turn the sample right into a powerful PDF with fillable fields.
  5. Submit your new form and click Done.

After finished, send out an invite to sign to several recipients. Get an enforceable deal within minutes applying any device. Find more functions for producing significant PDFs; put fillable fields add checkbox in word 2013 and collaborate in groups. The eSignature platform provides a secure process and functions according to SOC 2 Type II Certification. Make sure that all your information are protected and that no one can take them.

How to Sign a PDF Using Google Chrome How to Sign a PDF Using Google Chrome

How to eSign a PDF file in Google Chrome

Searching for a service to add document directly from Chrome? The airSlate SignNow extension for Google is here to help you. Get a PDF file and right from your web browser very easily open it up with the editor. Insert fillable fields for textual content and signature. eSign the PDF and share it safely and securely based on GDPR, SOC 2 Type II Certification and more.

Applying this brief how-to guide under, boost up your eSignature process into Google and add doc:

  1. Visit the Chrome web store and select the airSlate SignNow extension.
  2. Click Add to Chrome.
  3. Sign in to the account or create a new one.
  4. Upload a PDF and click on Open in airSlate SignNow.
  5. Change the PDF file.
  6. Sign the PDF utilizing the My Signature tool.
  7. Just click Done to save the edits.
  8. Invite other participants to sign by clicking Invite to Sign and choosing their emails/names.

Make a signature that's built in to the workflow to add checkbox in word 2013 and have PDFs eSigned within minutes. Leave behind the piles of paperwork located on your desk and begin saving time and money for extra significant tasks. Choosing the airSlate SignNow Google extension is an awesome handy decision with a lot of benefits.

How to Sign a PDF in Gmail How to Sign a PDF in Gmail How to Sign a PDF in Gmail

How to sign an attachment in Gmail

If you're like most, you're used to downloading the email attachments you get, printing them out and after that signing them, right? Okay, we have now good news to suit your needs. Signing PDFs inside your email just got much easier. The airSlate SignNow add-on for Gmail allows you to add document without the need of leaving your mailbox. Do everything you need; add fillable fields and share signing links in a few clicks.

The best way to add doc in Gmail:

  1. Choose airSlate SignNow for Gmail in the G Suite Marketplace and click Install.
  2. Log in to the airSlate SignNow account or create a new one.
  3. Open up your email with the PDF file you should eSign.
  4. Click Upload to save the PDF file to your airSlate SignNow account.
  5. Just click Open document to open the editor.
  6. eSign the PDF using My Signature.
  7. Share a signing request for the other members using the Send to Sign button.
  8. Put in their email and press OK.

As a result, all customers will get notifications letting them know to eSign the document. No need to download the attachment over and over again, just add checkbox in word 2013 in clicks. This add-one is perfect for people who prefer focusing on more essential things as an alternative to wasting time for nothing. Improve your day-to-day monotonous tasks with the award-winning eSignature platform.

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How to sign a PDF template on the go with no application

For a lot of products, getting offers accomplished on the go means setting up an application on your phone. We're happy to say at airSlate SignNow we've produced singing on the go more quickly and much easier by eliminating the necessity for an app. To eSign, open up your browser (any mobile browser) and try out direct access to airSlate SignNow and all of its powerful eSignature features. Change docs, add document and more. No installing or extra software necessary. Close up your deal from any place.

Have a look at our easy recommendations that show you the way to add doc.

  1. Open your internet browser and go to signnow.com.
  2. Log in or register a new profile.
  3. Add or open the document you want to change.
  4. Insert fillable fields for text, eSignature and date/time.
  5. Draw, type or upload your signature.
  6. Click Save and Close.
  7. Click Invite to Sign and put in a recipient's email if you want others to sign the PDF.

Working on documents with smartphone is no different than with a desktop: make a reusable template, add checkbox in word 2013 and handle the process as you would typically. In a couple of minutes, get an enforceable commitment that you can download to the internal storage and share to others. Yet, if you want a software, download the airSlate SignNow mobile app. It's secure, fast and has a great design. Try out effortless eSignature workflows from the workplace, in a taxi or on an airplane.

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How to sign a PDF file utilizing an iPhone

iOS is an extremely well-liked operating system packed with native instruments. It allows you to sign and edit PDFs utilizing Preview without the extra software. Even so, as wonderful as Apple's feature is, it doesn't provide any automation. Enhance your iPhone's functionality by taking advantage of the airSlate SignNow app. Utilize your iPhone or iPad to add document and more. Bring in eSignature automation to the mobile processes.

Signing with an iPhone has never been so easy:

  1. Find the airSlate SignNow iPhone app in the AppStore and install it.
  2. Make a new account or sign in with your Facebook or Google.
  3. Click Plus and add the document you want to eSign.
  4. Tap on the document exactly where you want to put in your signature.
  5. Explore other features: add fillable fields or add doc.
  6. Utilize the Save button to make the modifications.
  7. Share your PDF files through email or using a singing link.

Create a professional-looking PDFs straight from your airSlate SignNow application. Get the best from your time and job from just about anywhere; in your house, in your office, on a bus or plane, and even at the beach. Handle a full document process effortlessly: build reusable templates, add checkbox in word 2013 and work on PDF files with business partners. Turn your device right into a potent business for executing offers.

How to Sign a PDF on Android How to Sign a PDF on Android

How to eSign a PDF file Android

For Android users to handle contracts from their smartphone, they need to find and install extra application. The Play Market is substantial and plump with options, so finding an effective program isn't too hard in case you have time for you to search through a huge selection of programs. To save your efforts and avoid stress, we recommend airSlate SignNow for Android. Save and edit PDFs, make signing roles, and also add document.

The 9 simple steps to improving your smartphone workflow:

  1. Open up the app.
  2. Sign in with your Facebook or Google profiles or register if you haven't signed up already.
  3. Click + to add a new document taking advantage of your camera, internal or cloud storages.
  4. Click just about anywhere on the PDF file and put in your eSignature.
  5. Simply click OK to confirm and sign.
  6. Experience much more editing and enhancing features; include pictures, add doc, build a reusable template, etc.
  7. Click on Save to make alterations as soon as you complete.
  8. Download the PDF or share it through mail.
  9. Use the Invite to sign feature if you would like set And send out a signing link to recipients.

Transform the mundane and monotonous work into easy and smooth using the airSlate SignNow application for smartphone. eSign and send out templates for signature from anywhere you're connected to the internet. Create good-looking PDFs and add checkbox in word 2013 with just a few clicks. Created a flawless eSignature process with only your smartphone and increase your total productivity.

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Electronic Signature FAQs

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This service is really great! It has helped...
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This service is really great! It has helped us enormously by ensuring we are fully covered in our agreements. We are on a 100% for collecting on our jobs, from a previous 60-70%. I recommend this to everyone.

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I've been using airSlate SignNow for years (since it...
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I've been using airSlate SignNow for years (since it was CudaSign). I started using airSlate SignNow for real estate as it was easier for my clients to use. I now use it in my business for employement and onboarding docs.

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Everything has been great, really easy to incorporate...
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Liam R

Everything has been great, really easy to incorporate into my business. And the clients who have used your software so far have said it is very easy to complete the necessary signatures.

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Frequently asked questions

Learn everything you need to know to use airSlate SignNow eSignatures like a pro.

See more airSlate SignNow How-Tos

How do you generate a document and apply an electronic signature to it?

The easiest way is to use airSlate SignNow. The platform allows you to upload a document and apply your eSignature to it in just a couple of clicks. Select the My Signature element from the left-hand toolbar and drag and drop where you want/need it. Confirm its placement by clicking OK. Once it’s placed, create a unique eSignature by drawing one, typing your full name, or uploading a picture of your handwritten one. You can also send a sample for signing to recipients and have the ability to apply more than just your legally-binding electronic signature.

How do I add an electronic signature to a Word document?

You can add electronic signatures to a Word document using the Drawing tool. According to US law, every eSignature you add in Word is recognized as an official electronic signature. Still, this method won't be suitable for many industries that include sensitive data or complex signature workflows. To keep your documents secure and avoid possible problems, consider uploading a Word document for signing to airSlate SignNow and use its tools for a much more secure and trustworthy signing experience.

How to email a PDF in a way that someone can eSign it and send it back

Easily send a document for signing with airSlate SignNow and get it back once your recipient executes it. To get a signed PDF, you need to upload a document to airSlate SignNow and add a fillable field(s) using the built-in editor. Click Invite to Sign and enter the recipient's email. After sending the file, your recipient will get a notification inviting them to sign your PDF. As soon as the signer fills out their fillable fields and signs the document, you'll receive an automated notification and a copy of the completed document.
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