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Airbnb invoice pdf for Inventory

what's your favorite memory of not being a great inventory person running to Target minutes before check-in for the dumbest things like coffee pods toilet paper things that you know guests are going to need and me I was trying to be El Cheapo and only keep you know as much as I need for each guest and that was so dumb that was not the way to hospitality that was not the way to making money I don't know what I was it's actually more expensive that way it was so much more expensive it was gas it was time it was anxiety it was my turnover team being stressed out because they didn't have what they needed to get the job done so make mistakes in this video we're going to go over tracking and inventory and how it does save you time and [Music] money one of the reasons I so wanted to work with Sarah in the beginning is because she had something dialed in that I did not and it was her inventory power level Sarah tell everyone how you help me be better I have an innate love of organizing and if you don't that's okay you can learn this we're going to give you the tools that you need to be in love with organizing cuz organizing and being organized saves you time and money so I maybe got my hands on anette's closet and got a label maker out oh my my gosh remember I really did have you come over and help me with my closet that was one of our first days together you oh my gosh I love organizing and here's here's the Clutter is costly it oh is that your quit no I just heard it somewhere book true though it down working in hotels and restaurants and just loving organizing to begin with I loved par levels I didn't know this but not everyone knows what a par level is so we're going to share with you and I didn't know the ACR totally googled this before we shot this video but I knew what a par level was but par stands for periodic automatic automatic replenishment you know what word you love in that in that acronym automatic that is one thing you do want to make systematized you want it to just happen how do you do that you build a system so we got a list over here we got ordering tracking and then review and I'm going to give you the grace that I wish I would have given myself when you just start out if you don't know what your par level is you just have to guess and you might make a few last minute trips and that's okay we're going to help you get better there's a lot of places to order from a ton of places but when it comes to like the bulk of what we order for our business we recommend an Amazon business account get yourself an Amazon business account it took me way too long to do it and once I did it I was like why did I wait so long to get this account it's great because especially if you have more than one property whether you're co-hosting or you own multiples it gives you the opportunity to put a PO in there and the PO number which I don't know what po stands for purchase order purchase order thanks nty you can put the name of your property in there or the address the street it's on it'll help you stay organized and also they have a whole ordering spreadsheet built in so when we get later on in this video where I tell you to track what you order Amazon's already kind of doing it for you which is really wonderful so you can get some great bulk pricing so if you are lucky enough to have a larger storage area in your property I recommend ordering in bulk saving yourself some money via Amazon business and getting yourself off on the right foot for ordering fans of organizing Rejoice tracking is where you track all of your purchases and how it relates to your guest stays this is my favorite part okay so we have created and we are going to share this with you um our supply level audit or your par tracking spreadsheet it can be you know as detailed as you want it to or can be really simple and I also recommend having this on your desktop having this on your Google Drive is a great place to do it but also print out a really Elementary list of everything that's in your Supply Closet put it inside of your closet on the side of your closet door on the wall in the basement you can get fancy and put it in a picture frame with glass get a dry eras marker but just get a basic basic list put it in your supply area and then when you're down there doing your audit you can see oh toilet paper right now the par level is 10 whatever packages sponges I want at least have I always want to have 30 sponge whatever that is for you if you have it there dialed and then on your phone you can either bring up your spreadsheet or you can just have a real simple list when you get home you can then like download it but having a really Elementary list in your closet is a great way to just not forget because you're going to think you know your home but I promise you you'll forget things that are important for your festar reviews so I like to organized by space so I have a supply level audit of our Supply Closet the kitchen bathroom we have a we have what we call a forgot something basket so you know how your short-term rental doesn't have a front desk and sometimes guests get in late toothbrushes uh earplugs um hygiene products right you have this little basket forgot something we have a par level for that I have something that's called unique or MK backup closet bathroom however you want to organize it I would do it by category and then you're going to have you know where you get it from obviously the item where you get it from so the vendor whether it's Costco Amazon whatever works for you how many it is is it a single unit is it a package like what do you say when you mean 10 10 packs 10 Single um and then your par par is you do not want to go below this number if you start going below this number this is where you're like Annette and you go get coffee I'm calling her out you go get coffee you know 30 minutes before your guest arrives you don't want to do that um so you can before you get into you know emergency Zone you know to replenish before that time is up and then when you get really dialed in you have audit days maybe it's every week maybe it's every two weeks maybe it's every month maybe it's every quarter which quarter auditing is great and you can just get you know either a big truck one big order from Amazon and disperse it but whatever works for you here is what our supply level audit looks like we have dates we when you have like the level whether it's like if you put in let's say your par level is 10 and you put in that you have nine our Spreadsheet will automatically say like hey you're you're getting low you need to purchase these things um from the various vendors so having some sort of tracking system is a great way to get you ready to scale do you want to buy more properties do you want more properties to co-host do this with one get good at it get a system in place and then plugging another house will be really easy peasy okay so ordering and tracking we've got it down now but it means nothing oh unless you start reviewing it right and by review I mean like how is it going have you made more trips to Target in the dollar store um should you go more often should you tweak par levels you always have to kind of go back and review yep taking a look at it we week to week it can be your team can do it and then you can trust with verify and look over it but one of the key components here to reviewing this is where I need to do en list sar's help my Supply closets were all over the house in each individual closet and I had no organization so all of this is kind of void if you don't have a way to organize and store all of these things that you're ordering one of our favorite things to say is how you do anything is how you do everything so you might think locked off closet that only your turnover team sees your co- see maybe it's just you right at first it's just you do all the things but that doesn't matter but I promise you it will trickle down into when you start growing scaling getting better if you hold in those practices now of being tidy and organized and having systems it's going to be better for you in the long run so say it again clutter is costly clutter is it's costly in your dollars and your time so you got to organize it once it's organized label that stuff or even just make sure you've got it done di in and it'll be so much easier for you to review and your team to review so I know there's going to be comments about this and I'm okay with that cuz I feel strongly about this but I am so certain that you need to sacrifice some space in your shorter rental for your storage because of the money and time it saves you that I have sacrificed guest facing closets for storage areas and what I do if I take a closet and I lock it off for our housekeeping team or for me or whatever I then get a like a a rack you make an alternative closet for the guest but the money and time I save by having a place where I can keep my stuff organized and tidy and have a system behind a closed door that a guest can't get into it's not that they're going to and also get comments about this and I'm okay with it but guests aren't thieves like more often than not we've been doing this for oh my gosh yeah you leave that much coffee you leave that much toilet paper I don't it doesn't and there going be someone that's going to say like they take all my C I don't know what's happening in your world because that has never happened to me one time a guest took a whole I had a whole jar of like um laundry pods and they disappeared after a one night day but you know what they needed it more than I did so I mean that how few that happens it's it's it's worth keeping stock up for your guest to use but going back to the point of that is it is that important to have storage and I know there are some pain points with people that don't have basement or a lot of closets in their properties so it do the math it might make sense for you to rent a a storage space or get a shed in your backyard or get creative because when you can order and bulk when you can stay organized and know where everything is and you can get creative maybe build some um build build your own closet I've seen that done too oh yeah but it's worth it