Collaborate on Basware Invoice Processing for Hospitality with Ease Using airSlate SignNow

Basware invoice processing for Hospitality

[Music] basswear's market leading accounts payable solution enables global organizations to receive and process 100 of their invoices electronically significantly improve processing times and reduce manual tasks through the most advanced ap automation technology we help clients achieve these benefits by enabling them to process more transactions in a touchless manner what does that mean it means literally no one in ap has to handle invoices from receipt all the way through processing and payment hands-off hassle-free and truly touchless let's start with po invoices first basswear automatically matches the relevant purchase order data to the invoice regardless of where that po was generated in bassware procurement another procurement system or your erp and you are not restricted to matching a single invoice with a single po our advanced matching technology goes further to automate all matching scenarios like one invoice to many pos many invoices to one po and multiple invoices to multiple pos what about when the lines on the invoice are not identical to the lines on the po maybe your supplier changed a product code or described services differently this results in additional effort for your ap team to manually match that invoice to the po but bestware gets that automatic match anyway without bothering anyone in ap by leveraging data from goods receipts partial goods receipts and date information so you get rid of exceptions and get more touchless invoices while most ap solutions limit themselves to a three-way match between the po invoice and goods receipt fastware can also associate invoices to additional data points like quality inspections and contracts with bassware you can go beyond automatic three-way match and make compliance a breeze what about additional costs like tax or freight on an invoice that aren't on the po basswear identifies these charges using keyword recognition and automatically codes them ing to business rules furthermore tolerances can be set to flag transactions where the additional costs exceed a certain amount more touchless matching of your po-based invoices means fewer exceptions and more time for your ap staff to focus on strategic activities like spend analysis and supplier relations now let's look at non-po invoices while some vendors say no po no pay we say no po no problem because basswear's capabilities can handle the processing and approval of non-po invoices just as well routing invoices to appropriate users is easy with basswear upon invoice ingestion the system uses intelligent algorithms to determine the appropriate person to review and approve the invoice and automatically routes it without the need for anyone in ap to triage basswear automatically codes invoices using attributes from the invoice even non-po invoices for example all invoices from a specific supplier can be coded a certain way basswear also leverages artificial intelligence and machine learning to recommend invoice coding based on historical transactions finally even recurring invoices for costs like utilities rent leases and phone bills can be made touchless with baswear's special spend plans so you can reduce this monthly noise in ap while giving your leadership team committed spend visibility pull ap out of the weeds and into the control tower with basswear smarter faster touchless invoice processing you'll realize processing efficiencies cost savings spend visibility and get a better view for the future [Music] you