Create a Blank Invoice for Customer Service Effortlessly

Blank invoice for Customer Service

foreign [Music] we have four main types of invoices this video is an overview of service invoices however if you receive multiple types of invoices from us you may want to watch the other videos in this series depending on your company you may see some blank spaces on our invoices for example some clients provide us with po numbers if they're helpful for their Billing System if your organization doesn't use them you won't see those boxes filled in you also may see what looks like repeated address information while the billing address and the client's location are often the same some of our clients have multiple locations or their contracts are built to a parent company and in most instances the work description and remarks will contain the same information Midway down on the invoice you'll also see an explanation of charges in this invoice aside from labor no additional travel charges or materials were needed further down on our service invoice you'll see a more thorough explanation of what our technician did where and with whom for example in this sample invoice you'll see that our technician's name was Brady Hargis this work was not done remotely Brady met with our client at their location ing to this invoice you can see that once he arrived he worked with someone named Bruce to do work on their paging and night Bell System he tested the system made some repairs removed old phones and line cords and drove back to our office this was a late one this service started on August 23rd and lasted into the wee hours of the morning Brady Worked six hours on the 23rd and one and a half hours on the 24th his standard rate is 160 an hour six hours times 160 an hour is 960. one and a half times 160 is 240. when he's working overtime Brady services are billed at 217.50 an hour however in this example no overtime was needed so all you have to do is add those hours up 960 plus 240 and you get our invoice subtotal of 1 200. sales tax is added below for an invoice total of 1273.20 you'll also see that the full balance of 1273.20 is still due meaning this invoice hasn't been paid if the invoice were already paid you'd see a balance due of zero and of course information on how to pay this invoice is also at the bottom it's important to note that we do add a three percent surcharge on payments made by credit card that's because credit card companies charge us a fee for processing the payment if you'd like less paperwork going paperless is always an option and if you ever need to change your contact information or you have questions about your bill contact our accounts receivable team just one bit of housekeeping before you go the example we used in the video isn't a real invoice we always take great care to safeguard our clients privacy and data no matter what we're doing for our clients including making this video security is always top of mind stay safe and thanks for watching [Music]