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Busy e invoice for Facilities

e-invoice generation in this presentation we will discuss about generating invoice for this you need to register for your gsp user id and then specify the same jsp user id and password in busy next enter the transactions and you are ready to generate the e-invoice in this process first of all we will login to the e-invoice1.gst.gov dot in portal click the login button specify username password and again click the login button next screen is appearing at the left hand side click api registration option then select the user credentials option and click the create api user option now you will receive an otp on your registered mobile number specify that otp in the enter otp field and click verify otp button next screen is appearing where you can register for multiple gsps one thing here i would like to mention is that you need to register for gsp either on the e-way bill portal or on the e-invoice portal basically if you have registered on e-invoice portal then you are not required to register gsp on e-way bill portal and similarly if you have registered gsp on e-way will portal then you are not required to register gsp on e-invoice portal gsp user id and password for both e-invoice and e-way bill would be same for details on registering for multiple gsps you can refer to configuring multiple gsps in busy video uploaded on youtube on our channel after registering for multiple gsp user ids our next step would be to specify the gsp user id and password and pc for this we will open the busy application will go to administration configuration features options gst fact app here we will specify yes in the e-invoice required field click the config button and in the e-invoice configuration window you can specify the gsp user id and password for two gsps that is one for reptile electrosoft private limited and one for pinnacle fencer advances private limited after specifying the gsp user id and password click ok button now our next step is to configure the voucher series for this we will go to administration configuration voucher series configuration we are selecting the main series of the sales voucher type and clicking the voucher configuration button next we'll specify yes in the generate e-invoice after saving option specified at the right hand side click save button to save this configuration next we are going to invoice document printing option in the administration configuration section we are selecting the standard sales invoice option here you can specify yes in the print e-invoice qr code if you want to print the qr code for e-invoice in the standard format of sales invoice next you need to specify yes in the print e-invoice irn acknowledgement number acknowledgement date field if you want to print the invoice irn acknowledgement number and acknowledgement date in the standard format of the sales invoice click save button to save this configuration so till now we have done with our configuration part our next step would be to enter the transaction and generate e-invoice so we are entering a sales transaction we are going to sales ad option specify header related details of the voucher next select the item specify item related details then apply the required bills entry and click the save button next transport details window is appearing here you can specify the required details like grrr number date station 2 place and then in the e invoice required field you will specify yes yes we need e invoice for this voucher then in that transaction type field you can select select automatically option and here you can see e invoice acknowledgement number field is blank because we have not yet generated the e invoice click ok button next quiz is asking do you want to generate e inverse yes here three options are appearing automatic json and plain excel you can use automatic option only if you have standard or enterprise edition of pc and that too with an active busy license subscription vls we are clicking the automatic option specified data in various report options next this is asking check possible errors or view and generate e-invoice we are clicking check possible errors button you can see the report is blank which means our data is perfectly fine and we can generate the a invoice we are clicking the view and generate e invoice button on the screen you can see any invoice details are appearing you can cross check these details and click generate e-invoice button now this is showing that e-invoice is generated and on the screen it's showing e-invoice acknowledgement number also next this is asking do you want to print e invoice yes and on the screen you can see the preview of the e-invoice next business asking do you want to print sales invoice yes in the standard format we are printing the sales invoice and the sales invoice at the bottom you can see e invoice qr code as in the configuration part we have specified that we want to print e invoice qr code in the standard format of the sales invoice next we are opening the voucher that we have just entered in the modify mode we have opened the voucher clicking the save button now in the transport details window you can see it's showing invoice acknowledgement number acknowledgement date and iron number which means you are not required to manually update these details in the voucher these will be updated automatically in the function till now we have discussed about generating e-invoice for a single voucher now we will discuss about generating invoice for multiple vouchers in one go for this we'll go to transactions gst miscellaneous utilities e-invoice management generate print e-invoice next is asking automatic json plain excel we are selecting the automatic option now here you need to specify various filtration criteria here an option exclude voucher already having a invoice acknowledgement number is provided you can enable this option if you do not want to view the vouchers for which e-invoices already generated on the screen you can see two vouchers are appearing you can select the vouchers for which you want to generate the invoice here at the bottom various buttons are also provided if you want you can update transport details from here also you can check invoice details also before generating the e invoice here we are selecting both the vouchers and we are generating e invoice for both of them on clicking the generate invoice option again this is asking check possible errors or proceed with automatic e-invoice generation we are clicking the check possible errors button on the screen you can see report is blank which means there is no error in our data now we are clicking the proceed with automatic e-invoice generation button on the screen you can see it's showing that e-invoice is generated for two vouchers coming back to our mains here you can see the invoice acknowledgement number acknowledgement date is it's showing against the vouchers for which we have generated the e-invoice if you want you can print the e-invoice from here also by clicking the print e-invoice button so this is the process of generating e-invoice from busy hope after going through this presentation you would be able to easily generate e-invoice from busy for more videos subscribe to our youtube channel