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Busy invoice format for Shipping

hello and welcome all to our webinar on designing your print invoice and busy today we are excited to guide you through the process of creating professional customized invoice using bsy one of the leading accounting software solution whether you are a season busy user or just getting started this session will provide you with valuable insights and practical tips to enhance your invoicing process we will cover everything from the basic of setting your invoice template to advanc customization option that reflect your brand identity by the end of this webinar you will have the knowledge and tool to create invoice that are not only accurate and compliant but also visible appealing and reflecting of your business professionalism let's get started and take your invoice to the next level in busy firstly we'll understand the benefit fits with a scenario what benefit you will be getting if you are using busy software so understand with a simple scenario like say for example kaml is a user of busy software he can print invoice as for his own design but on the other hand curan as a XYZ user of or XYZ user of a software can print invo as for only fixed template other benefits that busy software will provide you in invoice designing that is to configure image on any position printing field at any place apply configurable QR code that may be a payment Gateway code or other information that you need to phase on your QR code increase or decrease of your front size change front color make text bold and underline print invoice in local language on the other hand if anybody is using XY It software then there are certain boundations there may be a single image with fixation positions field position cannot be changed QR code is not configurable front sides are fixed front size cannot be changed and cannot be print in local language it can be print only in English language for XYZ software so if you are unable to print the invoice as per your requirement like current as I've explained then don't worry you will get the solution from busy software replace your existing X software with busy there are different types of templates that you can configure in busy software you can configure your invoice format in A4 sheet in A5 sheet in 4in sheet as well as in 3in Street format also now let's see how to design invoice format in busy before going to see the Practical options of configuring your invoice format in busy let first understand certain parameters to design design invoice format and busy so what are the parameters first the part of invoice format so in invoice format we are having three parts the header part the body part and the footer part that complete the invoice format header part basically display the information that include your company name address your customers name address and other information like parties gsj number your entries or your transaction number number that you can say as the invoice number the transaction date and other information like transporter details place of supplies and like say for example e number so these are all detail of header part now in the body parts it includes all the fields that is that is related to your items like say for example if you need to print your item description if you need to print your item name your item quantity your item discount price amount so these are all uh information that can be f is in the body part in foter part you can pick the other informations like the terms and conditions your banking details your signature details so this will completely help you to design your invoice formit in full phase so you need to understand these three parameters this is the basic thing that will help you to configure your invoice format as per your need the header part the body part and the footer part let's see practically in busy screen first let me sh share a a simple tricks that will help you to make this task quite easier for you the tricks is that if you are going to implement or if you're going to customize your invoice format for the first time then you can do one thing you can go to Administration configuration you can go to invoice document printing you can enable the standard options sales invoice here you will find many information that you need or you no need to print in your format so you you can enable or disable as much as features you need to get print on your invoice format it may be in standard format or it may be in advanced designing format if you need to enable the logo you can enable the logo you can select the logo field from here the logo path from here if you need to get other party details get printed in your standard invoice as well as in in your Advanced invoice then you can enable these options called print party details you can click on this three dot button to get other information to we get printed related to party apart from this if you need to print in full page you can enable these options called full page if you need to print your billing and shipping detail you can enable these features if you need to print the invoice in landscape mode in landscape from format then you can enable these options if you need to print the page number for multiple page invoice that means if your invoice is getting continuous in the next page you need to print your page number in the multiple page invoice you can enable this option so from here you can can enable or disable the features that you need to get it print or not to be get print in the invoice print format okay so once you've done the do this configurations from here now if you need to load this default configuration in your Advanced invoice then you can go to advanc invoice options then you create a format name let's say I create a format name with the any format name I'm typing that for example I'm typing a sample invoice now if I select this option called sample invoice I will get three options like header body and footer that I've explained in the PPD so if you click on this header part and here you will get an option to load the default format in your Advanced design the default standard formats so if you click on this load default you will find this options coming if you need to load the default coding of your local invoice or you need to load the default coding of your central invoice or both if I select local then I will get the columns the GST colum as per my local structure that means if I click on the preview options I will get the header informations get printed or the header coding will get captured from my standard invoice in my Advanced design you can see as have selected local that's why my columns has created cgst as well as sgst okay so if I select both then here I can also get another column called igst along with cgst and sgst okay so now this is the easiest tricks to get an idea to configure the invoice format you can get all the fields get picked from your standard invoice now you can do any kind of customizations over here you can remove any field you can you can uh create any field or you can pick any field from this field available button you can get the field if you need to pick a field related to party you can pick the field from here also so you have to just click the cursor on the position where you need to pick the field so this is a simple tricks that will help you or will guide you to do the customization of your invoice format coming on the next slide that is invoice format customization so now we will be discussing about the type of field so there are two type of field one is static field and another one is dynamic field okay static or you can say the fixed field and variable field so what is fixed field or how we can assume that this field is a fixed field or is a variable field let's say for example it's written over here tax invoice so this tax invoice I have typed it and it's a fixed Feld it's not coming from any it's not picking from any data base I have already typed over here as a tax invoice I type this as tax invoice though so this field is defined as my fixed field whatever field I'm going to type and which will be get printed in every invoice that is a fixed field and how I can Define this as a fixed field I will mention this Arrow sign over here and I will also Closs this Arrow sign after typing the field once I type this field I will close the arrow sign over here and then I press I will mention the comma sign and I will put the characters if I want to print 11 character let's say for example this tax invoice is belong to 11 characters so I will mention character and this c means the uh position the left position the right position the center position so if I mention C over here that means it's a center position it will get print in the center if I click on this preview button I will get to see the text invoice preview in my screen it's coming on the center line in my A4 page okay so this underline is coming because I have mentioned this command called UL off if you need to pick this kind of command like underline text this is known as underline text so you can get this feeli from this print style click on this print style you can get this option called underline text so if you select any of the command from here you have to select the off command also like for example if you have mentioned this as if you want to underline this field let's say for example if I click on this load default once again and right now you can find this tax invoice is coming in the screen in this uh coding format now if you say that I want to underline this field then I have to put the command called underline text on and then I have to close the command also so I have mentioned the underline text on over here let for example example I remove this underline text on and off now if I see want to see the preview [Music] see the underline has been removed from this tax invoice now if I want to select the underline once again I can click on this print style option from here I can select this option called underline text on if I select this underline text on and then I have to close this command once I open this command I have to close this command after the field get after the field that I am typing or I'm picking from the data field so I have to put the cursor after this field and then I will click on this print style and I will select this option called underling text off to get the command completed so if I click on this preview right now I can see that uh a borderline or you can say underline has been is showing under tax invoice field okay so this is the uh concept of uh of a fixed field that means it's a fixed field because we have mentioned this field under this Arrow sign over here so it will Define as a fixed field now how we can understand what is what what are the variable field let's say for example uh you have picked this field see company address full line line one so this is not a fixed field because I have not mentioned this symbol over here so it's not a fixed field it's a variable field and how could I get this field I get this field from this field available I go to company and from here I pick this field company underscore uncore add that means address for line line one so this is a line one address so this is the this is known as the variable field because I'm picking from the field available option I'm not typing this field so this is how we can verify or how we can understand what is the fixed field and what is the variable [Music] ke coming on the next slide [Music] now here you will get an option that is uh whenever whenever you're going to customize your invoice format you will be getting certain font characters you are getting this uh font like normal CPI and condens what this normal means let's suppose for example you are going to configure your invoice in E4 page or in E4 sheet now normal means uh you can use 80 characters in single row that means for example this is a this is a row where or you can say this is a row where you can use 80 characters or you can say 80 characters it it can be print on this single Row in A4 page for example if you are using normal font okay now if you are using this CPI on font then this 80 character can be increased to 96 character that means if you if you R if you remove the CPI on then it will be then this this this coding line will be defined as your normal font coding line and here what will happen if you see the preview if you find out that this coding line is more than 80 character let's say for example the coding line is going to be 90 or 95 character then in the right side your print may be cut or it may be overlap once you are going to print your invoice you will be seeing that your right portion is getting cut or it's not getting printed in your proper page so this uh issues may appear so you have to check out mostly we configure design in CPI on mode okay to get the format printed in a proper page we use this command called CPI on this is so that you can use 96 character in each row it should not get cut from the right side condense condense will also help you to use more than 96 characters in a single row that means for example let analyze with an example let's suppose in this in this design what you see that in the in this line is written CPI on I have picked the gstn number of my party of my customer so this is a variable field I have picked this party gstn number from this field available option and uh this gstn number I have typed over here so this this is a fixed field now this complete row is under 96 characters okay so my concern is that if you are using CPI on then you are allowed to use 96 maximum 96 character in single row more than 96 may arise a issue on printing your invoice right say for let's say for example your right side will get cut as it was showing previously in my preview now when we can use this CES on mode when we will see that we may be having multiple columns like say for example if you click on this preview options you may be having this column descriptions of goods H code quantity unit list price discount cgst rate sgst rate cgst amount sgst amount and amount now this is on condense mode that's why it's coming on proper position it's not exceeding my preview it's not exceeding my page the right portion is not exceeding okay now let's say for example example to understand it if I remove this condens line on from here and I if I use this CPI on over [Music] here if I click on this preview you can see my line is getting exceeded my cgsc uh column is getting exceeded from the right side it's not coming in proper position so if you find out that your columns there are uh mult multiple columns you need to phas that column in a in A4 page so for that you have to Define in condense on mode so you have to remove this CPI on and you have to use this condense on over here you can use the copy paste option over here also it's a complete Windows based software so you can use this copy paste from from any field you can copy and and paste on anywhere else okay so once I change it to condense on mode then you can see my multiple columns will come in proper position now you can see my position is proper so all the columns are coming in proper position it's not exceeding the right side so this is you need to understand why or when you can use the normal mode when you can use the CPA mode and when you can use the condense mode you can use the condense mode when you will find that there are multiple columns that need to be print in my A4 page I can can use the condens column to make it compress okay and if you find that there are uh limited columns that uh for that I can use CPI on so that my columns can be based properly in A4 page so there are limited columns let's say for example there may be a two three columns like say for example there may be a serial number description there may be a list price a discount column the rate and the amount so this fourth or five columns is uh available or I need this four or five column so I can use CPI over there so if the column exceed I need to understand or I can get the understanding while clicking on the preview button if I see that my right portion is getting cutting off from my print preview then I can use this condense on mode to get it compressed [Music] okay so here uh we got to understand about when we can use normal mode when we can use CPI on mode okay so once uh once again one more thing if you use this condense on mode then you have to close this condense off also after that line get completed because in every field or in every row you will you can see that if I use this command CPI own I have also used the command called CPI off after completing the row so you need it is mandatory to do this otherwise your design may may not be coming properly so if you are using any command you have to close that command after after that row or after the particular field okay next uh coming on the uh font the font that means uh you can use Font 18 to maximize your uh your Chara that means to maximize your font size for example if you are going to maximize your field that means you have picked the field called company name and you say that my company name field should come in uh my I need a 18 font so that it should display in a big size okay so if you need to see or you need to maximize the size of this field you can use Font 18 or you can use Font 15 how this field will be you will get you can get this from print style so all the field that related to font underline the uh CPI on CPI off the condense on the condense off these are all part of print style field you can press F4 button is a shortcut key to pick that field or pick that command okay so now let me load the default format once again now as I was discussing about the font now if you select font 18 if you see the preview you can see my uh company name that is called uh I can show you from the transaction level let's I save this format I also click on the body part and I click on this load default option and I save this and I also click on this footer part I click on this load default options and I save it so my invoice format if I'm going to load the standard format in my Advance Design then my invoice format is completed right now because I have Lo loaded the header part the body part as well as the footer part okay the footer part is also coming now just a scenario let's say for example if I'm going to print any invoice let's say select the sample invoice click on this preview option now you can see in this screen that uh the company name is coming as for example is coming as a basic concept of document design my company name is basic concept of document design for example my uh font is coming in big size if I want to reduce this font size I can use Font 15 okay or I can use CPI on also or you can use normal font also that means for example if I let's see the difference what happened if I change the font if I mention this as font uh 15 okay except 18 I mentioned this font 15 I also mention this font 15 off because I have enabled this font I have to close this font also so now if I save this now what the difference come let's see in the preview sample invoice if I click on this preview you can see the my font has been uh slightly get minim uh uh uh get smaller from the previous one okay so in this way you can change the formont of your invoice or or in your invoice for a particular field also other font like for example data font data font that means if you want to pick some theme font theme that you use in words or in Excel let's say for example if you need to print this company name in uh in Times New Roman font or in alaran font for example if I select this uh if I click on this print St okay and now I want to use this data font so if I press enter over here it's coming by default it's coming as cier new my font theme is coming new if I want to copy any of the font from my words let's say I want to use this font this Elgan so if I copy this from my word and I go to busy and simply remove this Cora new it's coming between the column I I can paste over here alaran okay now data font on I have enable I have to use this called Data font off also so I remove this font off build and I will go to print style and I will select this option called Data font off okay now if I save this and I want to see the preview how it show my company name you can see my font has been changed my company name font has been changed over here so this is the concept of using font in your invoice for your field okay coming on the next slide that is type of line now we will discuss about the type of line there are two type of line one is called vertical line and another one is called horizontal line okay so under vertical line we are having certain commands or you can say command like uh busy line BL LV that means busy line vertical Auto e means Auto cut and bl ldf means busy line vertical full what is the difference between this Auto and full let me show you practically for example in your invoice let's say this is a A4 invoice format okay I have designed over here I'm going to click on the header part now you can see this command has been used in this invoice this blba busy line vertical vertical means this line if I show you in the preview the line that is coming between description of goods and hsnc code the Line This is called vertical line and now it's showing a auto auto means it will get compressed compressed as per the need that means if in the second row you have typed another coding in the second row and in the first row you have used this Broadline vertical Auto then it will be then it will get compressed if I mention it as full if I let's say for example if I remove this coding web between this uh this let's say remove this BLB coding between description of goods and HSN and SS if I click on this [Music] preview I remove this from here also because HSN is written on the uh in the in the in this row and code is written on the second uh row now I remove from here also I remove from the upper row also if I click on this preview now you can see there is no line coming between description code and ajent code okay so this is called BLB busy line vertical Auto auto means it will be automatically get compress the line will get automatically compressed up to the next row till where I need it to be get compressed okay if I mention it as full for example if I mention it as full then what will happen then it will get continue then this line will get get continue for full page then the line will get continue for full page it will not get compressed or it will not get compressed as for my need it will get cover the whole page the line will get covered in the whole page this is the difference between BLB a and F f it will get in full the line will get draw in full and e means the line will get draw or the line will get compressed ing to the coding related to the row okay next coming on the horizontal line concept so in horizontal line there are different uh commands like U busy line horizontal a a means here also Auto cut as I shown you the vertical line concept let me show you the horizontal line concept so horizontal line means this that is bhf this is f means the full line it will completely cover the uh the line between the row if I remove this for example uh let just assume this is in the upper row it has written as Riv reverse charge after reverse charge I'm removing this code BL HF what will happen if I click on this preview broad or you can say busy line horizontal F so you can see that after reverse and between the reverse and the billing two the line has been erased there is no line showing that will defer the reverse and build to box now if I need to place a line between this reverse T and build to how I can do it then I can use this option called blf I can simply type over here I can copy from any of the uh field or from any of the uh options where I have already used this code and can use this command one second over here also between reverse Char and build to option now if I click on this preview what it will show a line a border line has been is been appearing uh in the above build to option and between reverse Char and build to okay so you will get a uh individual box for build to and shift to and individual box for the reverse invoice number grn number and stations okay now here f means full if I mention R what R means R mean it will get the line will get print in the from the right side let's see if I click on this preview you will you will see a a a line will get print on the right side you can see the the line is not touching the border line is getting print from the right side okay so if I mention L that means left the line will get print from the left side so the right right border will not get touched okay you can see a slightly a line is getting touch on the left side of the Border but it's not completely coming full and not touching the right border also so this is the difference now if you want to increase this left site so you can use this field called blank space if you click on this field available you click blank blank space and you mention certain character let's say I mentioned 30 characters between this comma I mentioned 30 now after this 30 this uh broad line horizontal left line will get print so what will happen let's see the effect if I click on this preview I can see the line is exceeding from the left side if I want to touch this this uh this this you can say the vertical line then in that case what we can do we can increase the blank space slightly little bit if I mention 35 then it's getting exceeding it's coming on the right border it will touch this border let's say I increase this up to 43 for example now you can see it has exceeded so I can after seeing the preview I can reduce the character of blank space I can mention 40 so now let me check whether it's coming proper position it's exceeding still so I changed up to 38 if I click on this preview you can see it's coming over here you can mention 39 39 will be proper in this case see now it's touch so you can create a box if you want to create a box from the left side if you need to create a box from the right side then you can use this command you can use blh l to create a box for the on the left side you can use blh or to create a box from the right side and you can use this Blank Space to adjust the Box okay so this is how you can use this busy line horizontal Auto cut or busy line horizontal full is full auto as I say it will get compressed automatically I have shown the left as I also have shown the right options so you can use the left and right options to get configure in your invoice Design This l means left R means right f means full and e means Auto Auto line that means that will get compressed ing to the need of if the in the second row there is a there is a coding written then it will come up to the up or it will get compressed ing to the next row it will not get it will not get print in the entire page basically the concept [Music] says now coming on the next slide that is the other important Fields now if we get to know other important fields that we can use in inv voice format designing that is blank space as I can as I show you how Blank Space will help you blank space will help you basically to set in a proper position whether you are going to set your line whether you going to set your field let's say for example you can see over here that here also I've taken this blank space and R means I have mentioned it in the right side from from the right side the blank spad will exceeded or increase is just to you can say just to set the position properly like say if I uh if I'm going to see the preview over here I can see that uh the blank space help me to set the position of my serial number the descriptions of good right now you can see that the position has been discreted why because I I may be uh I may be not using the proper blank space or I not mentioned the proper Blank Space let's say if I mention BR space of four five let's see the effect now you can see my HSN code uh which was coming double line it has been reified now this Blank Space will help you to set the position of your first row and your second row you can say or you can say Blank Space will help you to set the position of your field if you set if you need to print the field below that line or below that uh that uh fixed field or variable field then you can use this blank space this Blank Space will help you to set the position of that particular field okay field or you can say line bold now if you need to print your field or if you need to print your field in bold mode that means you can use the field call if I need to print my invoice number bold then I can use the print style called bold on so if I need to uh print this invoice format in bold on mode then I will select Boldon I will place the cursor after before the invoice number field and I will pick the Boldon field and then if I need to close this field I just want to uh bold my fixed field that is the invoice number so this is my fixed field because I've used this sign so this sign will identify you that this is a fixed field and this is a variable field I have picked this voucher bill number from my field availability which is over here field availity from here I click on voucher headers because it a part of voucher headers so from here I pick this voucher field so I got this field called voucher bill number or Bild dat that is available over here Bill voucher bill number okay now uh here you can see that U if I want to use this in invoice number as a bold field then I can use bold on now if I only want to bold my invoice number which is fixed field not the variable field then I can click click the cursor after the fixed field get completed and I can click on this print style once again I can select this bold off as I say earlier that once you select the command you have to close the command also for that particular field or for the particular gr so this is this is a process through which which it will help you to design your format in a proper and a better way so if you click on this preview you can see that my invoice number which I have mentioned as my fixed field this field will get print in every invoice whether the invoice number is available or not this invoice number word will get print in every format so this is a fixed field I I make this field as bold okay same way if I need to continue this bold for my variable field also then I can simply remove this or I can press CR X to uh I can remove this bold off from here and I can use this bold off at the end of the row over here if I need to bold the entire row I can use this bold off over here if I click on this preview then you can see that uh the entire row the invoice number the grn number the variable field also has been get bold okay now coming on the next uh important field that is italic if you need to print the invoice in italic mode or if you need to print the field in your invoice in italic mode I can use italic field also if I enable remove this bold on field and I pick the italic field from Pain style mode the talic on I said italic on I want to use and I want to use italic off also for this particular row off if I click on this preview you will find the row entire row is coming in italic form format or you can say italic font the invoice number the grn number is coming in italic font next uh field that is underline as I explained earlier that you can mention underline for each and every field if if you want to set a underline after the field that means uh if you need to underline after your com print name of your company so you can use this print style called underline on underline there are two type of field underline and underline text what is the difference between these two underline that means if you have used let's suppose you have used 14 character then the line will exceed to 14 characters okay and underline text on that means it will get underlined up to the the text if the text showing tax invoice so up to tax invoice the line will exceed not more than that okay so this is the concept of underline text on it will get underlined up till text mode and this UL that means it will exceed if you have mentioned 14 character that's say for example if you have mentioned uh 53 in company print name and you are using this underline option over here you click on this print style if you mention underline on over here and you mention underline off and you have used this 53 you have mentioned 53 character that means you have using 53 character space over here so it will get the underline will get exceed up to 53 character space I click on this preview then you can say the line is exceeding okay let me show you in the uh invoice preview format if I save this coming on the [Music] invoice you can see the line is exceeding but the text is written busy infot private limited it's not coming ing to the text the line is exceeding is coming ing to the character the size I have mentioned 53 for this field company name B infotex so it's the line is exceeding up to 53 characters space okay so if I want to mention this underline text over here if I use the command called underline text then it will come as per the text then the line will come in the proper position UL T if I mention T over here and also I mention UL T over here and I save [Music] this if I see the [Music] preview I can see it will coming on the text mode okay so line has not been exceeding much as it was exceeding previously similar way if uh if you want to set a color if you want to uh mention certain color for the particular field in your invoice if you want to print the field in a color mode so let's say for example if I go to uh sample invoice if I click on this header [Music] part if I want to print this company name in color mode so I will pick will click on this print style option I will select this option called color on okay so now color here you can see get the color code from here if you click on this pick color I can get the color code if I want to print in this color I will double click over here press okay I can get the color code I will copy the color code and I will put the color code over here I will remove this zero and will paste this color code after color on and I will also get it closed so I will click on this print style and will use this color of mode for closing the code if I click on this save button if I go to see this preview let's I remove this data font because I am going to use color mode in this field so I can't use the data font on along with the color code so I remove this data font on over now if I save [Music] this and if I want to see the invoice on this sample [Music] format so you can see the company name has come in color code okay so this is how you can me your field or you can Define your field in color mode also images as I show you in standard invoice also you can pick the image part and it's a better trick that once you pick the image part in your standard invoice and you go to advanc invoice and you set this as load default you click on this header part and you mention this as low default then your standard image path will reflect on your Advanced invoices coding also like you can see this image PA has been defined over years if you need to pick it manually you can go to print style you can get the image you select the image and now it's asking you to mention the path so here the path will be this path the path where I have kept the image so this is my image path okay so I will up to this I will put the part okay sorry up to this I will put the part that one is the size of my image the height and width of my image then I will mention over here the height and width so if I mention my image part will be height will be one and width will be one and path will be this one where I have mentioned the image or I have kept the image so this is my image path so if I want to do it manually I can put the path over here [Music] okay so in this way you can Define your image path you can pick the image and you can Define your image path over here okay so it's the easiest way if you need to pick this image path coding then you do one thing you can go to standard invoice you enable this print image option and you select the proper image path over here and click on load default in Advan invoice to get the image part directly get uh defined in your Advanced invoice you don't need to uh put the part manually in that case or your tasks will get easy [Music] here new line Half line quarter line so new line Half line quarter line means uh if you need to create a new line after a different after the road gets completed Road get completed if you want to define a new line so you want to define a new new line in the footer part let's say for example you can use this new line coding let's say for example after this uh before authorized signature you want to set a new line you click on print sty and you mention this as new line new line will it will completely create a new line over here before the authorized signatures it will Define a new line okay now if you select half line over here it will also get it print a half line will get print over here so for getting the half line you can select this half line last line means it will get print the last line up to that line it will get print quarter line that means quarter means the half or 1/4 of that line so you can print the quarter line the 1/4 of that line will be defined as a quarter line okay next that is the paper cut semi and full paper cut mostly needed if you are using any uh dot matrix printer or if you're using any thermal printer you need to set a code that uh uh after the invoice get print from that position my paper it it should come on the paper cut position so that I can cut the paper from that position okay it should not exceed or it should not get Contin so you can use this command called paper cut you can get this from print style also the paper cut full if you want to fully paper cut the paper you can select paper cut full if you mention paper cut semi semi means from the right and left the paper will get cut or you can say compress so you can if you use this command called paper cut semi next is the QR code that means if you need to set your QR code that may include uh your payment Gateway or your uh other information like uh you need to scan that that can include the party name that can include the invoice number the eill number so you can use QR code so how you can design QR code in your invoice format in your tax invoice format first what you have to do you can click a you can create add format over here with any name let's say for example I have created a format name called QR and if I need to get the payment Gateway defined in this QR format and I need to get it defined in my footer footer part I go to footer and I will mention the payment gway that the UPI detail I put the UPI detail over here and I mention the format as QR and I save this and I will use this QR in my actual invoice let's suppose my actual invoice is invoice A4 and I want to pick the Q QR in my footer part of this invoice A4 so I will go to footer and then I will select the field called QR if I need to print the QR over here for example if I need to print the QR in this so you can see I have picked the QR let I remove this field one second I pick this field I click on this print style as and I will select this option called QR code so it's it's asking to put the format name what format name that I have already created with the name called QR where I have mentioned the payment Gateway so I will mention QR that with this format name I've already created a format so I'm using this QR format in my actual invoice so QR f equals F column this is the QR format name I'm mentioning and once I save this if I want to see the preview it will show me the QR in my bottom line okay so if I go to see it from the invoice form in the from the transactions [Music] also I click on this preview okay you can see here my QR is coming if I scan this it will simply face it uh to my payment Gateway okay if the if the customers can then the customer is going to get the payment Gateway from this QR you can type this you can write these options scan and pay also in your invoice where you uh wherever you have picked this QR under that QR you can mention or you can type this information called scan and pay as I have mentioned let me show you where I have mentioned or I have typed this option called scan and pay I have typed this option over here scan and pay and this is a fixed it will come I mentioned this symbol so it's a fixed field so I I have picked the QR in this row and i' mention the Canon pay options or I write this Canon pay on this row so it depend you can write over here also in this row also where whatever position you want to type or you want to preview or you want to print you can get it or you can do it now this is how you can configure your C apart from this if you want to pick other information in your QR let's say for example you don't want to give any payment gway you want to pick certain uh fields in in the QR so in that case you can do one thing you can also pick not only payment gway you can if you need to pick the invoice amount if you need to pick if you remove this payment gway and you said that don't want to pick the payment Gateway I just want to pick the the related field I need to pick the party field or the bank account number once anybody scan the QR they will be getting my bank account number so you can pick all these variable field also as a as a QR information okay so this is how you can configure your invoice format in busy now let me show you some sample format like say you can see I have designed many format A5 size format if I show you in this in the [Music] preview if I size if I show you in the preview if I click on this preview options you can see it's coming on the A5 format this is a format where if you are going to uh put put the A4 page in your printer and if you uh just uh just make it half of your FF and and you put it on a uh in a portrait mode then you can get this A5 format in this way so for that you can uh if you're going to generate your A5 format you can go to past settings and from here you can me your uh your header line your footer line your body line you can use this uh header body and footer line to configure it in A5 format and also um if you want to get it print from your different printer your dos printer your Windows printer you can select the print style from here also let me show you a Dos format also so in DOS design what I have done do this do design I have mentioned this as as my print sty as dos and I've selected do ultion as Epson your H whatever dos simulations I want to select if I want to see dos format if the invoice I'm going to see in DOS format so this will basically help you to get print your invoice format from different types of printer if you you may be using thermal printer you may be using dos printer so you can configure your invoice you can create multiple invoice as for your printer if I show you in DOS mode the detail will come in DOS mode okay or you can say do Matrix mode similar if I want to print in other format like say for example I'm going to print and uh half page of my uh A4 page I can get in half page mode also okay so for half page what I can do it's a simple process if you are going to configure your invoice in E4 page go to Just P setting and you can disable this option call uh this uh eject use full body space you can disable this if you disable this then it will be configured as a half page just you need to reduce the body line because in half page we just need to capture total 34 maximum 34 line which include the header body and footer that means this header plus body plus footer should not exceed more than 32 or 34 then it will come on half and in case of A4 this header body and will should the total should not exceed more than 60 or 61 for A4 the total header body and footer will be the total of header body and footer should be 60 or 61 you can if you if you add this 28 + 22 + 11 you will find that it's not exceeding more than 70 Line okay so this is the concept of configuring a invoice in E4 page and in half page for slip if you going to print in thermal format then you can get it print in your thermal format also you can get to see the Sleep format you can get it in the Sleep form mode also if I show you in sleep format mostly retail Industries may use this format if I running your retail business you can use this format called slip 3 in or 4 in so it Remains by default in the uh in busy on you are creating a fresh company your slep 3 in or 4 in format will get create automatically okay also let me show you some industry specific format so I'm going to uh design uh format for my uh my school organization then I can configure in this way also I can change the field name let's say for example I'm going to configure this format in this way like show you the preview it you can see this defined as a marksheet the student name I can simply change the field name I can simply rename the field name the v v variable field I can pick and the fixed field field name can be renamed whatever name I want to I want to mention I can mention in the fixed field mode also for uh the Garman ril if I show you in Garman ril you will find this uh format in this way [Music] you can get in this way the description the size under the size the quantity will appear the size the small size the the color all this column you can create from this Advanced designing so you can you can if I show you in the advanced tool you here you can see that I have changed this uh fixed field name if I go to header you can see I have not mentioned this as description of goods I have renamed this as uh I can rename this description of goods to item also if I mention this as item the description of Goodwill can rename as item similar I can rename other field also over here so fixed field can be get changes and like size color these are all features that you can get in bzy if you're going to implement or you are going to use busy in garments industry also so that field can be picked from the field available option in advanced tool and fixed fill can be renamed as for the need of the industry so that's all from my side