Craft the Perfect Contractor Invoice Format for Planning Your Projects

Contractor invoice format for Planning

hi folks here we are with the new contractor uh roofing contractor invoicing template going to do a little walk through on how to get it set up and be able to use it effectively first and foremost this link right here is going to actually be to the video I'm making now so you can watch it and review it the first thing you're going to want to do is watch the video then as far as setup you're going to come here to step two you're going to enter up your business's information your street address phone numbers email addresses whatever general contract I'm sorry contact information you will normally use on your letterhead your invoices that type of thing then in step three what we're going to do is we're going to ask you to fill out your average cost for all of the materials to a three tab roof and then all of the materials on average per square to a laminate or an architectural shingle roof and the labor you want to put your standard uh installers labor fee and then if they have an upcharge uh you know 20 40 50 bucks whatever extra they charge you for Steep and high uh put that number in so it ends up being you know 110 or or 130 or 105 or whatever that number happens to be and then here the drop- down a lot of folks give me grief over the commission structure so the the frankly the 10550 isn't really sustainable and I could go down that rabbit hole with you if you really wanted but ideally you want to do between 10 and 12% um of the contract amount if you are doing 10 5050 either pick uh a 12 or in other you want to then write in here something like um you know 15% 18% 20% at the most um but that gives you some flexibility because uh your commissions is under the General accepted accounting principles it is a cost of good sold it is not something that comes out and you figure your gross profit and all that off of it so there's a lot of confusion out there about how your commission should be accounted for and arriving at the proper numbers next up we're going to go to the sorry the last step here and I I guess I should this what we're GNA do excuse me to the tab you see here what you're going want to do is you can delete this but then to insert go over to pictures plac over cells and then from the device or your computer where you to Source the image from image pops up somewhere here in the middle just uh move it in size so that it fits here in the upper and Corner um so she got your logo and then you'll see that everything you put in on that inro tab shows up here and we'll come back to the proposal sheet here in a few minutes so this is where we're going to enter all the information for the specific project that you're doing at hand so first off you're got to come in and click your drop down doing the three tab doing an architectural want to put how many squares are your do this is an amount so you need to factor in whatever your waste percentage is whether you're using you know roofer or any view or whatever they generally have a suggested waste amount or if in your experience you believe that the waste amount should be more than what they recommend then do that math and make sure you put that final number here you the here again they're clicking these things automatically in and add them Ma to the uh the templates you can come up with the right number and then on your Doster cost whatever you're spending for whatever size Doster 12 20 yard super big Ro you need to go to 30 whatever the case may be if you got your don't tra and stuff then again I would stick with you know whatever you actually have and um again without getting weeds a lot of counting stuff and depreciation and that just go with the basic number that a local rolloff company would um Supply you a a job site dumpster uh for the duration of job put that number there and then you'll see the math kind of completes at this point for $33.75 in uh a Goods just for the r portion so a little bit under additional cost we're going to look at exterior damages so uh if You' got deing a lot of guys I know we put two three sheets in your basic order if that's the case you want to put you know 64 or 96 square feet 120 whatever it is if you're doing a full red deck obviously you use a full square footage amount of all of the uh decking you need if by chance there's some framing repairs if you have to do some sistering or something of that nature then uh you the number of square feet that you're going to be repairing uh with regard to framing Ranch Raptors things of that nature and again is going of totally all up for you here this Dr box is I got a few options on it no identify will damage medium simple medium and complex unlikely that you would ever use no identifiable damage there because this is design most the tech will be simple for detach resent your cters and then you want to use your perimeter Eve measurement from your uh you know roof forw or whatever your service report says um at that case I I typically the way I've done the map is detex set gutters maybe you got a couple screens or some simple other um you know detach and reset some blown fa or stop it something like that just real simp simple nothing nothing too crazy nothing very time consuming if you get down into like a medium that you want to consider your uh you know detaching a resetting siding maybe even moving and replacing a little bit of siding things of that nature but again you still want to rely on that linear foot measurement because I've done some uh math to come up with some solid averages and how that should play out and then same thing with your comple if you got say one elevation of Sid in or happen to detach and reset or have to uh um you know put up new and repaint or something like that then it's good for that uh you might have to bump the number a little bit so that the ultimate to makes sense that the only way you can really kind of get around that or you can lessen this number if this total ends up being assumingly too high um then you can you know play with this linear foot number a little bit but uh you know if you've got something that's just totally hammered with hail or wind and you know you're talking all four sides elevations things of that nature you're doing a lot of work this template isn't really Geared for that uh you can play with the numbers a little bit pick complex and then just play with your um linear foot numbers to where this number ends up being the number you want it to be um but again sometimes the more complex um projects for exterior repairs this template may not be the simplest thing to figure it out but for most of it it should do just fine for you now here on scope of work each one of these gray lines is a scope of line B points so you can see you can look at you know you're replacing damage non comp making repairs to damage FR attachments set Gunter replace gutters small and so for SHO so you put four bull points in here just kind of be Broad and Sh as to what all you're doing but then L whether you're you know number square foot or linear foot that you're playing with and then on these drop downs over here whether that's square foot measurement or linear foot measurement these do not play in the math at all these are just there so that the insurance carrier adjuster has some idea of what your scope of work is in relation to these points scrolling down to your interior damages you're going to have a lot more of the same same idea light is going to be your simple I'm going do some drywall patching and some basic painting priming and painting with some cep work and you want to generally use like if you got one bedroom say it's a master bedroom 150 square foot you want to use the full square footage of the bedroom but again if that number seems you know stupid H based on you know the the repair that needs to be done you can play with this number up or down now if you're going to be doing quite a bit of drive work you multiple rooms affected a lot more paint um you know drywall detach and reset you know various you know lights fans wall hangings things of that nature then you would bump that up to moderate even moderate it's okay with so flooring but if you are doing anything with kitchens or bathrooms do not pick moderate kitchens bathroom are going to be down to heavy because kitchens and bathrooms average $105 to $125 a square foot depending on the quality trims in the kitchen the kind of countertops cabinets things of that nature so you want to pick that and then very rarely are you going to be dealing with a gut job unless you've pulled some as best as testing and found out that uh there's multiple rooms damaged and they all got as best as in them most States laws do require full gut uh and then can we can get into the Clean Air Act KN shap and all the other things o things that uh govern uh as best as a baat and Lea batement uh but that's kind of another video and a whole other uh scope of work but but it's kind of an idea of what each of those items made and again if if in this particular case if we Fally you don't have any interior damage you pick no identifiable damage and then make sure all these bullet points are empty or you can put no fiveable damage because that's going to control the the totaling of things but then down here in the bullet points just your first one pick notifiable damage you don't have to list any rooms any square foot or anything because we're just telling the insurance company yes this is a category our proposal but there's no damage to be accounted for that said if there is damage here's some drop down uh ideas to create your scope of work and again if you're dealing with just one room then you can pick which particular room you're dealing with if you've got multiple rooms use multiple rooms because again you've only got four bullet points in multiple rooms so you kind of want to create the scope hey I'm you know doing some drywall patching I'm doing some paint I'm doing some you know this or that you know uh in all of your book points but then in your multiple rooms you just bu multiple rooms and that suffices and then again you list your square footage type that in and it's all square footage when it comes to drywall paint things of that nature if we're not woring about individual PR which is no bilinear fo whatever just go with the square foot for that area so that's kind of detailing your your data point and your scope of work then the factoring this is kind of where the magic is so the first question is is there a public adjust on the file yes or no and if you answer yes then you need to answer what is their Fe you know some of char 8% some you know 15 18 20 some you know here in the state of Georgia the legal limit is 33 and3 uh Florida on Main storm it's only 10% I believe Texas is 10% nonetheless Tennessee has got some funky laws and how they uh split the fees but nonetheless just putting that fee there because it's interal to how the mass F out and then the the most important question for you is what is your gross uh or your target gross profit per percentage so you use this drop down figure out what you want your gross profit to be uh just for FYI if you Google it Google will tell you that the average ntion Nationwide average for a roofing contractor is 35% and that's lumping in all ripping contractors whether they're doing residential or commercial whether they're doing retail or insurance work the the solid average is 35% now if you're a Sol operator a real small operation 30% is probably pretty accurate if youve got a large operation with multiple adment folks and project managers doing different things you probably want to be at 40% um so that you can uh be high enough that your actual uh overhead costs bring you down to still a profitable net profit margin we're not really worried about net profit margin on this because obviously entering all of your fixed variabl like admin staffs rents um you know salaries all that kind of stuff um doesn't really come into play for the purposes of this so anyway piink your BR profit percentage we'll pick 33% just for come on this one so then we got an individual breakdown Roofing on this is 2,410 and then for the exterior stop we're looking at 8574 we don't have any interior damage even though it's here I should have taken this out but because because I didn't uh or I picked no down for Advantage here it's not going to do any math so as far as the metrics are concerned as far as math are concerned there's nothing for to the math against so that's why we have a zero here now it goes through and does all this funky math here and 33985 111 is the project cost that you want to contract with your homeowner so when we a proposal the things you to pay attention to here is you want to put in your customers information here and their proposal is full you will enter your job start date and your expected completion date and then you want C and look and just make sure that everything you selected on the data tab is in fact here and you see we've broken this down with enough detail that this company shouldn't squir too bad we all know they're going to squir because it's not exactly but this more than enough information for them to understand what the scope would work is and to legitimize your proposal for $33,988 at this point we add in the appropriate taxes and then we've got our grant total there we've even got some contract language here and uh if you want this customized let me know for a modesty we can get in and and do that for you at the end of day you just print this to a PDF obviously you have to save it first and save it you know wherever you're going to save it and then save that as a PDF it'll come up with a thing telling you think pop up that's not going to show up but it comes up and it say you want to print just the one oh yeah here it is so you want print just the proposal page right there and when you do that it will prank just a proposal as a PDF so that you can present that to your policy holder for signature make a copy so they've got a copyop time at the end of the day once you've done you got and pay all your bills on the job to enter your total amount of materials for each these all your material here you ENT cost here if there is a line for it just kind of all in these other numbers I mean it's just math it doesn't have to be as itemized these items are just kind of to help guide you as to what you need to make sure you're listing and then you see here commissions paid if you are doing 10 5050 that's fine um but you do your maap this spreadsheet is not going to be the math for you I don't believe in it I don't believe it's sustainable you can have that conversation at sometime but if you come out and do your 10 5050 whatever your sales reps forun is you put that there it's going to come up and tell you what your total cost of goods sold is and then what you're going to do down here in step two is you're going to enter the actual contract price did you get the 36,000 you know whatever dolls put that in there going to come down it's going to tell you what your gross profit is and your gross profit percentage your gross profit percentage should be dead on or within a point high or Point low of what you pick for your Target those propit percentage there so that's kind of a summation of it I'm going to have a link here shortly where you can request this um there free charge if you want some specific customizing or whatever we can talk about that some ninal charges for the time to take to do some of that customizing but for a template this should uh work pretty well along with this we got scripting the p inscript andjust a call and start sending I can pay your invoice for all nonsense it's not it it's not exact blah blah blah stand scrip works very well also got some other template letters you can share with your H so they can help you fight to get the Eno paid and um all that will kind of come as a package for uh for you to use and um so here's two better profits thanks guys