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Credit invoice example for Personnel

what if you don't yet know the invoice you want  to apply the credit to for example on February   24 Holden issued credit memo number three to candy  for to editing hours candy did not yet decide what   invoice she wants it applied to now here's Candy's  open invoice report before we record the credit to   editing hours equals $280 so if we record a credit  and we do not apply it to one of the open invoices   it means that the credit will be just sitting  there on the open invoice report waiting to   be applied of course it will lower the balance  of candy but it will be listed separately from   the invoices and it will not affect the invoices  until it's applied so Candy's open invoice report   will look something like this after we record a  credit that we did not apply let's take a look   here's Candy's open invoice report and from the  main menu we click customers create credit memo   slash refund now the customer is candy the date  that we are recording the credit is February 24   computer remembers this is credit memo number 3  the item we're giving credit for is editing and   the quantity is 2 when we push tab we see that  this is a credit memo for $280 at the moment   we click Save and close we click the keep number  pop-up and then the available credit window will   come to us do we want to apply it to an invoice  give a refund or retain as an available credit   in this example we click retain as an available  credit when we click OK and we look at the open   invoice for candy we can see this credit memo is a  minus 2 Candy's balance and lowers the amount that   she owes us you can see it is separate from the  invoices and none of the individual invoices have   been affected yet someday in the future candy  decided to apply the credit that we just made   specifically to invoice number 15 the reason I say  someday in the future is because only applying a   credit is not a transaction QuickBooks does not  record the date that you apply or unup lie a   credit so here's Candy's open invoice now all  you have to do is double click on the invoice   that you're applying the credit to use the command  in the ribbon and simply choose the credit that   you wish to apply in this case we're applying the  credit to invoice number 15 after we do that the   credit will disappear from the open invoice report  an invoice number 15 will decrease and become one   thousand seven hundred twenty here we are at the  actual open invoice report for candy we double   click invoice number 15 and in the ribbon there's  a command apply credits the command is in the   tab of main notice the ribbon has one two three  four tabs but you have to click on the main tab   to get the ribbon that has this command apply  credits when we click on it the apply credits   window opens up if there were several credits  you would see several credits listed here and   you would have to click on the one that you're  choosing to apply because there's only one credit   on this list QuickBooks automatically click the  checkmark here and selected credit number three   because that's the only credit that candy has  available we click done and notice the balance   due for this invoice has already decreased to  one thousand seven hundred twenty dollars when   we click Save and close we notice that the  if an invoice report shows invoice number 15   is down to 1700 $20 and the lingering credit  that was at the very bottom has disappeared you might need to unapplied credit if you apply  that credit to the wrong invoice what would you   do if you apply the credit to the wrong invoice  well step 1 open the invoice that already has the   credit step 2 click the apply credit command that  we just learned about step 3 remove the checkmark   next to the credit you are changing step 4 open  the correct invoice and step number 5 apply the   credit from the command in the ribbon let's  reapply the credit we just applied to number   15 to number 10 if we take the credit that we  apply to number 15 and we reapply it to number   10 that means number 15 will bounce back to the  original balance of $2,000 an invoice number 10   will decrease by the 280 and become 720 so when  we're finished reapplying this credit this is what   candies open invoice report will look like once  again here are candies numbers before we reapply   this credit all you have to do is double click  on number 15 because that's the invoice that has   the credit in the main tab go to the right of  the ribbon and click our command apply credits   notice the credit that we made number 3 has now  been moved to the bottom section because it says   this is credits that were previously applied  all you have to do to uh apply the credit is   remove the checkmark by clicking on it when you  click done notice the balance of invoice number   15 has gone up to 2,000 click Save and close now  the credit has returned to the open invoice report   because now it's unapplied very simple all you  have to do is double-click number 10 click the   apply credits command and then all you have to do  is agree that the check mark should be on invoice   number 3 because this is the only assume that  you know credit number 3 because this is the   only credit that kandi has if there were several  you would have to choose the right one by clicking   on it when we click done notice the balance of  invoice number 10 goes down to 720 and when we   click Save and close the numbers in Kandi's  open invoice are exactly as what we expected