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Deposit invoice sample for teams

hey what's up guys mike here owner of mac financial group welcome back to the channel and in today's video we're going to be showing you how to perform progress invoicing in quickbooks online so you can do things like charge your customers a down payment or invoice your customers as works being completed however you want to use it we're going to show you how to do it so let's dive into the screen and let's see how it works all right guys so to start with progress invoicing we're gonna have to turn it on first so we're gonna go where we usually go at the beginning of our videos and it's the top right gear icon so we're going to click on that click account and settings and once it loads up we're going to be going to the sales section and in the sales section you'll actually see progress invoicing right in here and you can see it says create multiple partial invoices from a single estimate so what it's going to do is say you've sent an estimate to a new customer they've come back and accepted and you want to now build um maybe a down payment to start uh a couple in the middle of the job as you complete everything and then one final bill at the end you're gonna be sending multiple invoices throughout the job so that they then pay as you go so one initial agreed upon amount and then multiple invoices to get up to that agreed upon amount and i'll show you that in just a minute so to turn this on you'll click the pencil you'll toggle this on and then hit save and once it's on you can choose done so let's go over what i was talking about so let's say you got a new client and you need to send them a estimate so let's say bob barton is your new customer we're going to send him an estimate and just to make it easier i'm going to make a couple different lines so that we can see how this works so say you're doing services for five thousand and then you're doing material for four thousand and then i'm just going to select another line for fun maybe you kept their lawn too for a hundred bucks right so this was material so was tax exempt so we have our invoice or we have our estimate now that we're going to send to bob so we would normally save and send this to him he would accept it and come back i'm actually just going to change this to an accepted status so we can get started boom he has accepted everything we're going to save and close and now bob has an estimate waiting for him so now let's go to create an invoice here and you'll see that there's this new box that pops up when you hit create an invoice now since you turned on that feature it gives you a couple different options of what you can do now so you can either do remaining total of all lines which will just be the total if you haven't set anything yet or if you've already sent a couple invoices out this would probably be your final selection to just get the total amount of the estimate then here's by percentage so maybe you do um take a 25 down payment to start everything off so it automatically calculates that for you so say actually maybe this was 30 just so you can see it'll change here to the amount and then or you can put in a custom amount for each line so let's start off let's say you do a 30 down payment let's create that first invoice first so as you can see we had the five thousand dollar line the four thousand and the one hundred dollar line it's taking thirty percent of that and it's totaling that amount to get to your total invoice so what you would do is save and send this to him so that he can pay this first amount and if you go back to our payments quickbooks payments video you can see how to accept a credit card or or accept a bank transfer so you can get paid even quicker so go check that video out too it'll help with this progress invoicing especially since you're going to be sending this over email and they can have that option to just pay right in the email okay so um let's save and send this you would normally save and send it and look and then you'll wait to receive that amount so as you can see we had the estimate and we had our first invoice off of that estimate that was just sent and if we go back into the estimate you can actually get further detail here of here was the estimate total here was the invoiced total amount so far and then the remaining subtotal is 63.70 so now let's say you've made some more progress and you're going to build them again because you're like halfway through but maybe this time you just do a custom amount for each line so let's show you that feature real quick we'll create an invoice and you can see that you can click right into the do and you can either do amount or percent but let's say we do amount and maybe this is just an another thousand dollars from this this is another thousand dollars for this line and maybe this was just 20 more bucks so now you're asking for another 2087 you were able to put those amounts in manually um maybe you want to just cover your materials at this point in time or and and however much labor has been done by this point in time that makes it a little easier to put those amounts in custom so you can have that flexibility as well so now we'll save and close now we've sent two invoices so you can see now they have sent one invoice for the down payment a second invoice for progress through the middle of the project and again we can go back into the estimate and see how much is remaining on the project so still have 4 350 remaining and say the project's done now we're just going to hit the remaining total of all lines we're going to create the invoice you'll see that that's the rest of what's owed 4580 518 sorry save and close now you've sent three invoices for them to pay at three different points in time obviously this will be different due dates and all that stuff i just wanted to show you the functionality and you're gonna specify when these are sent out and you'll be doing this over a period of time however long your project is too right so um ignore the dates ignore that these haven't received payment maybe you don't send the next one until you've received payment on those these so ignore all those little details i just wanted to show you how to send these and how all three of those sections did for you but again you can go right back into this estimate you can see it's closed there's no more remaining balance you can receive payment on all these but just be aware that it did send three separate invoices and you'll have to accept three different invoices and you can still go into the estimate and see the three link transactions so you can see the three invoices that came from this estimate so you can always go back and have that trail and you'll see in here as well there was one link transaction that was the estimate that this was created off of so you do have a little bit of a trail you can always go back and see where this started from to help you a little bit because you'll you might have a lot of invoices with this feature all right that is it for the progress invoicing in quickbooks online and there it is guys another more efficient way of getting paid by your customers and all within quickbooks online if you guys start using this or you already do let me know in the comments what you think about it i like to hear everybody's opinion some people don't like these features and have other ways of doing it and i love to hear that feedback and as always if you go down to the subscription below you can get your three free stocks two from weeble one of them being worth up to fourteen hundred dollars and then the third one from robin hood when you sign up so i hope you guys have a great week and i'll see you in the next video