A dedicated BRD ensures requirements are explicit, reduces implementation risk, and aligns legal, IT, and business stakeholders on compliance, user experience, and integrations to support reliable electronic signing processes.
The IT Administrator defines integration and infrastructure requirements, including API endpoints, SSO and directory integration, network and firewall configurations, and backup policies. They specify acceptable authentication methods, encryption standards, and monitoring requirements to support secure, auditable e signature transactions across the environment.
Legal Counsel outlines compliance obligations, retention periods, consent language, and admissibility criteria under ESIGN and UETA. They identify sector-specific constraints, required audit trail elements, and document redaction rules to ensure signed records meet regulatory and evidentiary standards.
Business, legal, IT, and procurement teams use the BRD to align requirements before selecting and deploying an e signature solution.
A shared BRD reduces rework, clarifies responsibilities, and provides measurable acceptance criteria for pilot and production launches.
Specify allowed signer authentication methods such as email verification, SMS OTP, knowledge-based authentication, or federated SSO, including minimum strength and fallback procedures required for high-risk document classes.
Define required event logging elements including timestamps, IP addresses, signer identity assertions, document versions, and cryptographic signatures to support legal admissibility and internal audits.
List target integrations like Salesforce, Google Workspace, or Dropbox and the expected data flows, mapping fields and triggers so vendors can confirm connector availability or API-based approaches.
Require encryption standards, watermarking options, access controls, and redaction capabilities to protect sensitive fields and enforce document-level permissions throughout the lifecycle.
| Setting Name | Configuration |
|---|---|
| Reminder Frequency | 48 hours |
| Signing Order | Sequential or parallel |
| Authentication Method | Email OTP or SSO |
| Audit Trail Retention | 7 years |
| API Connection Timeout | 30 seconds |
Confirm which platforms and device types must be supported to meet user needs and compliance constraints.
Specify minimum browser versions, mobile OS versions, and accessibility requirements so vendors can confirm compatibility and any limitations before procurement.
A hospital defined consent forms, authentication strength, and retention policies for electronic signatures on patient forms
Resulting in auditable consent capture and reduced paper processing time.
A university standardized enrollment forms and FERPA handling, specifying signer roles and archival rules
Leading to consistent records and faster student onboarding while preserving privacy.
| Criteria | signNow (Recommended) | DocuSign | Adobe Sign |
|---|---|---|---|
| ESIGN/UETA support | |||
| HIPAA-enabled | Available | Available | Available |
| API availability | REST API | REST API | REST API |
| Bulk Send |
| Metric/Plan | signNow (Recommended) | DocuSign | Adobe Sign | PandaDoc | HelloSign |
|---|---|---|---|---|---|
| Free trial availability | Yes | Yes | Yes | Yes | Yes |
| API included | Included | Paid plan | Included | Included | Paid plan |
| Mobile app | iOS, Android | iOS, Android | iOS, Android | iOS, Android | iOS, Android |
| HIPAA support | Available | Available | Available | Available | Available |
| Enterprise features | SAML SSO, Admin roles | SSO, Advanced admin | SSO, Enterprise admin | SSO, Workspaces | SSO, Team management |
Create, perform, and manage workflows of any difficulty, digitally from almost anywhere. Scalable electronic signature functionality allow you to share documents with the right people in the correct order and determine roles for every signee. Execute document workflows faster and easier than ever before.
Enhance complex signing tasks with airSlate SignNow�s highly effective tools to improve your business. Manage your automated eSignature workflows to ensure they're running at peak efficiency with fast notifications and reminders.
Bring teammates together in a protected, shared environment. Handle paperwork, use form templates and notices to create better cross-company interaction. Free your staff from having to hang out on repetitive activities so that they can center on beneficial, business-essential tasks.
Run your projects with market-leading integration. Capture Salesforce, Microsoft Teams, and SharePoint in multi functional business stream. Hook up your software to a single unit for unlimited opportunities and more performance.
Feel confident with the knowledge that your information is protected by the most up-to-date in encryption security. airSlate SignNow is GDPR and eIDAS compliant and gives you awareness into your signing experience with court-admissible audit trails. Set up user access permissions and roles to regulate who has access to what.
