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Fusion invoice for Shipping

on this session we'll talk about invoice creation an account payables model we have different types of invoices like standard invoice credit memo debit memo withholding tax interest invoices like that those invoices will be creating directly in the account tables module but when it comes for the PO invoice nothing but purchase order invoice as per the purchase order we are going to rise the invoice here we ordered some Goods or service to the supplier supplier has provided those goods or service then yes send the invoice also that we are going to process an account payables model okay so make sure that the PO is already approved and received the goods where do we find that information once we log in go to procurement purchase orders search for the purchase order here and purchase order is this it may be open status means approved or it may be closed for receiving status any of the status it's fun so if the PO is approved we can raise the invoice not approached okay so where do we raise this particular invoice if at all we want to work with account payables model we required AP roles and data access right for the current uh user account payables manager account table supervisor accounts payable specialist these are the three roles which we will be using right here uh the roles and data access is already provided for the current user let's go to navigator where do we check the rules has been applied for the current user or not we will get a work environment here that's called tables and we can find invoices processing payments processing and complete payables dashboard this is the environment where we can find the invoices let's choose the invoice make sure that you your PO is already approved go back to invoice create an invoice here you call this as a PO invoice we are creating an invoice for a purchase order here now the NY space will be opened here first field we can find here identifying the purchase order identifying the purchaser here we have to enter the PO number the moment when we enter the purchase order number system will automatically retrieve the invoices information like a business unit supplier number supplier site based on the business unit of course legal entity automatically populated this all information will get it here and we can enter the invoice number here and whatever the amount purchase order amount we have that we can go for it here let's say we are going to specify itself 320 dollars for example and then we can go with the Magic check this checkbox for matching the purchase order this is our PO number line number shipment number total six items okay and uh take this quantity how much we have received total three hundred dollars it's fine so this is ship to location made by date and item number hence item name here press ok so if at all we want to create multiple invoices for the same purchase order different lines we can have we can have the different lines also here the total amount is purchase order 300 here let's save this invoice document so we can have multiple invoices for the same purchase order but lines will be different it's different for every shipment also we can for example we added 100 items we received only 20 for that 20 items only will go for Rise the invoice here okay so like that for a single purchase order we can have multiple invoices also now there is a option here at line level purchase order click on this we can see the PO number line number shipment number if this invoice is based on the set we can find a set here asset information here and we can find the tax information here text calculation based on this present access module it will be retrieved if this invoice is allocated with the project account so we can find here projects tab here and actual distribution details we can find although invoice is created successfully let's go for validate the invoice click on this validate our system is showing that your invoice needs a revalidation so invoice is not validated successfully it needs again revalidation click on the status will come to know why invoice is not validated are there any system codes or manual holds so your invoice maybe we can keep it up on hold manually our system might have kept it on hold system holds right now we don't have any manual holds system holds only there click on this number now what system is showing there is line variance line level total invoice line amount does not equal to the invoice amount here we can find that that difference we have to verify so line level word system understand taxes has been calculated here and I'm going to remove this taxes information here I'm going to make it as 0. let me make this taxes zero so that you know a certain amount will be tallied with the line amount then we can go ahead so headers lines taxes will find here let's go for Save and close here I'll save this invoice document here after we save this invoice document we'll go for again validate this another invoice has been validated successfully we can verify do we need approvals here not required accounting is required after validation we'll go for accounting and then we'll go for make the payment go to invoices and create accounts post to Ledger a post to Ledger option will create an invoice accounting entries as well as it will transfer to GL module also you can find both debit and credit accounting entries to GL model now we would like to go for make this uh payment full payment we want to do that go to manage installment we will come to know what is the payment method when we go for installments we can find payment method is electronic if at all we want to change to check payment method we can change here we wanted to go ahead with the check payment methods okay let's go for Save there are two options while making the payment if you are going to make full payment what you can do is go to invoice actions here and go to post to lecture start paying for you when we are going to make full payment for example we would like to go with the installments I would like to go for make the 50 now and fifty percent later then what we can do manually also we can go for make the payment so what is the invoice number here is invoice number Q2 save and close if we are going ahead with manual process go to the payments work environment and this is payments functional area go to task list and create a payment and choose this uh business unit for which business unit supplier site you are going to make the payment and who is the supplier supplier side any discount you got discount options we can choose if there are any discount options are there for this supplier we have some of the discounts but we are not interested to go ahead with the discounts and I'm selecting directly from which bank we are going to disburse disbursement document what is the payment method you are going to apply let's say check payment method what is payment process profile PPP so that we will be defining an account tables model setups we are going ahead with standard check format and payment document is just check this is our check number 4023 for which invoice we are going to make this payment this is the invoice total 300 dollars this is how we are going to make the payment to the supplier this is how we are going to make the payments to the Sublime so create payment option will help this is payment number 4023 is the payment number three hundred dollars we have paid let's search for the payment whatever we have created manage payments and we have to generate we have to generate this payment and payment accounting entries and transfer this are constitial so search for the payment document here what we have done payment here and go to actions here we'll go for create account again post injection now we can find accounting entries for the payment yeah reliability and cash clearing then we are going to find this accounting entries in the Geo reported so this is how we can go for rise and invoice for a particular purchase order after we raise the invoice and create accounting transactions then how to make the payments and create accounting entries for this particular payment document okay this is how we will be perfect thank you