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German invoice template for corporations

we would recommend that you use bookl Tung Butler for invoicing you will receive the access data for this from us it is important that you do not make any changes to the system or documents other than invoicing because we also use the same system only with extended accounting functions any changes on your part could jeopardize proper accounting it is also important that you always download the invoices created for yourself these must be kept for 10 years in order to be able to manage your bookkeeping please send us all invoices once a month regardless of whether you have created them in bookal tung's Butler you may not make any changes to invoices that have already been created and they may not be deleted this would lead to considerable problems during a tax inspection now we come to the creation of your first invoice in BO Tung Butler to do this click on the documentary menu item at the top left here you can create different documents under the heading reung Stelling please do not use the two menu items at the top to create an invoice please click on invoices and then on the three dots at the top right then select the option NOA Reen create new invoice please always make sure that the two checkboxes are selected so that the generated invoice contains the necessary information here you can select whether the invoice amount should be gross or net we usually work with the net variant in this case enter the amount below that you want to deduct net the system will add the statutory V8 if on the other hand you select gross here the customer pays exactly the amount you specify and the vat is deducted from it now enter the customer data such as name or company name address postcode and city as well as the country where your customer lives select the date on which the invoice is written as the invoice date however you can also enter a different date for the service and delivery date enter the date when the service was completed or when the goods were shipped please leave the invoice number field empty it is generated automatically by the system and the sequence of numbers must be consecutive please enter all customers as new debtors if you are invoicing a customer for the first time you should tick the check box here and a customer number will be generated automatically you can also enter this as the customer number however you can also use different customer numbers if your Erp or shop system works with other number ranges for example the customer number is only for you and your customers so it is less important to us the data number on the other hand is relevant for accounting purposes if customers can pay by bank transfer it would be better to use the customer number as the data number as it makes it easier to allocate the payment now we can move on here in this empty field you can optionally insert a text that should be visible to your customers on the invoice below this you can select the products or services or enter new ones to do this enter a heading for the product select the quantity and then the unit such as piece hour day or lump sum then select the vat rate normally you will select 19% vat in certain cases the foreign tax option may also be the correct one please contact us or your tax consultant for more information now enter the price the system will calculate the vat automatically here you can optionally add a discount further information and finally select the terms of payment for example that the customer customer should pay within 14 days below you will find three buttons with the first one you can call up a preview of the invoice so that you can check it we recommend doing this every time before you finalize the invoice the second option allows you to save the invoice as a draft and edit it later the last button on the right finalizes the invoice after that you may no longer change it once you have created the invoice please download it to do this click on the three dotts next to the invoice and select the second option you can also use the same procedure to create a quote if you select the option new angot create new quote instead of newer re ellan create new invoice if you want to cancel an invoice click again on the three dots next to the invoice to be cancelled and then on the penultimate option storein create cancellation invoice please never use the last option as this is not legally compliant when cancelling an invoice the original invoice data is also included however you also have the option of only partially cancelling the invoice in this case you should only leave the products or Services here that you wish to credit if a customer has purchased 10 units of your product X and wants to return eight you would enter eight units here this will reduce the original invo by this cancellation invoice another option would be to create a credit note to do this you can click on the three dots at the top right without having previously selected an invoice and you can also create a credit note here please do not forget to download the cancellation invoices and credit notes and forward them to us that was the invoicing with Balon Butler we hope you found the video helpful if you have any feedback or further questions please contact us