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Handwritten invoice template for Communications & Media

to create an invoice the simplest way is to actually use a template that's built into word so when you've opened up word I want you to click on new and instead of going to blank documents like we always do we're going to just click into this box here and type in invoice when we do that we see that we get lots of different types of invoices that are available to us some are service some are sales Etc there's all different layouts I'm going to suggest that you go with a service invoice okay so I'll just choose this one for example when we're using a template it's nice because it has various different elements laid out for us so I'm just going to click on create we can see on the invoice it has the word invoice which is one of our first things that we were asked to put onto our invoice we can see logo name a logo your company name invoice number date so there's all different areas that we can add into there's also stuff that we won't need like facts zip code things like that so anything we don't need we can just delete and get rid of so as you see as we scroll down we've got quantity description unit price line total so I'll be explaining each of these there are some things like the dollar sign and the word sales tax which we have the word vat that we would always put in for there but as we go down through it we will change those so for the invoice date put in the date of the invoice so first I'm just going to put first at the 1 20 and whatever year invoice number remember this is sequential and you can just make this up yourself and your company name and logo now if you have a logo for your company pop it in there so where it says your company we don't need to leave that label in but we are going to type in your name so it will have the Bold formatting so I'll just use Burns electrical and again just make sure my spelling there uh you'll put in the address as you go on down through it and then invoice to and you can decide who you're invoicing so uh Michael uh MC Mna can be our customer and again you can choose where that person is you might have all of their detail so just their address will do fine there so you might put in one new road uh can Dublin and if you know the postal address Etc air code pop it in there okay salesperson that's something that you may not need so again you can delete anything that you don't need you want to give a description of the job uh you could have contact in there if you wanted to uh payment terms so again your payment terms is a due on receipt payment after 7 Days 28 days 30 days 90 days again decide on those uh payment terms and let them know when it's due okay we're going to make sure to fill in at least four of these for your assignment okay the product so this could be um quantity four and we're going to give product description uh downlighters and the unit price now this could be at €35 each but we have our dollar sign so we're going to get rid of that dollar sign and in order to put in our Euro sign we need to press contrl alt alt and four okay so control alt and four will give us our Euro sign so we're going to multiply our quantity by our unit price to give us our line total so that's 4 by 35 and that will be 140 and again make sure to get rid of those uh dollar signs there okay going to continue on down through that uh adding more items to your invoice so your subtotal you're going to add up the various different amounts I'll just put in a another total or two here um again I'm going to get rid of these and so on so if I had various items listed in here I'd add them all up and I'll just say for argument sake that the total on this was 1,000 when I added everything up um my sales tax remember I'm going to change that so depending on the vat rate that you're using so vat at 23% and then we're going to calculate that so if your vat rate that you're using is 23% if you just take out your phone use calculator Etc 1,000 multiply by 23 this is going to be 230 and again you can put in your Euros signs before all of these there was actually a study done in the states that said that when you don't put in the currency symbol that people engage with the price a little bit more I don't know how true that is there um and then our total so our total is our subtotal plus our vat added together and that gives you your actual total that the customer has to pay so there you have it um you may also want to click into an area giving your bank details or checks made payable to and inform them of the name of who they're to make the checks payable to you could also say thank you for your business or any other pleasantries you might like to add in there so use your checklist and make sure that you have all 12 items listed make sure you've got rid of any dollar signs please please make sure that sales tax is not here because that is not suitable for this particular invoice it's that is what we're dealing with and again how they're going to pay you so iban payable to Etc and remember to save your invoice so go file save as into your folder again and going to just correct that and click safe