Create a House Rent Invoice for Accounting Easily and Efficiently

House rent invoice for Accounting

because monthly rent payments are usually the  exact same every month you can ask QuickBooks   to automatically make the invoices for the tenants  at the end of each month that's because QuickBooks   has a memorized transaction feature that is  very very easy to use there are simple steps   to automate rent invoices and you could pause  the video and write them down but even though   I'm going to show you the steps written out  here in words you might not need to write it   down because it really is common sense and  very intuitive as you go to do it first you   open the most recent invoice for the tenant  whose monthly invoices you wish to automate   then you click memorize from the main tab in the  ribbon and I'm going to show you where that is   then you have to give the memorized transaction  a name you have to choose automate transaction   entry rather than just ask QuickBooks to remind  you you then have to tell QuickBooks that this   particular invoice will be monthly when you  choose a time period for how often QuickBooks   will make the invoice then you will choose  next date and put the date of what the very   next invoice should be for that tenant and  the other two fields you can leave blank and   you'll see how to do this in a moment so each  invoice month will be exactly the same most of   the time so this should work and of course if  something happens where a tenants rent changes   for a monthly amount you could always edit the  invoice or edit the memorized transaction list the first step is to find the most recent invoice  for the tenant whose invoices you wish to automate   the best way to do that is to click the tenants  balance detail so who do we want to automate well   how about let's automate Dave's invoice and  see what happens okay so we look at Dave we   see that the latest invoice for Dave was February  28th let's double click and open up this invoice   remember the ribbon can be collapsed or opened  in any transaction window in QuickBooks and   the ribbon has different tabs in the main tab  of the invoice ribbon there's a button called   memorize when we click this it will say the name  of the customer as the name of the transaction we   can leave the name of the customer and apartment  number as the name of the transaction and if you   want you can click and change it to whatever you'd  like but in our case we would like QuickBooks to   automatically enter the invoice because Holden  earned the money just because Dave stays whether   Dave pays or not now how often to automate well  we know this will be monthly and the next date   will be the very next monthly invoice so if the  date of the invoice in question is February 28th   that means the date of the next invoice by the way  make sure you're in year 2017 will be March 31st   of 2017 and we can leave number remaining and  days in advance to enter blank and everything   will work out fine now when we click OK we  can close this and just prove that this has   been automated we can go into the list main menu  and open up the memorized transaction list if we   stretch it out wide or we can see this is the  only memorized transaction in this file if you   want to edit the invoice for things like the  monthly rent you can double click and change   anything on the invoice you want and QuickBooks  will remember to do it the way it was after you   changed it if we click no if you wish to change  how it's automated you can select it select the   specific memorize transaction in this case there's  only one and in the bottom left click memorize and   then edit transaction and then you go back to  the window where you put in the terms of the   memorization in the terms of the automation and  you can change it from monthly to something else   or change the next date or anything you want now  in order to really see how this works let's quit   QuickBooks then change the date in the computer  to a month later then we'll reopen QuickBooks and   see that QuickBooks automatically makes the next  invoice I'm going to close QuickBooks up here in   the top right corner but you can't quite see it  back up now No now as QuickBooks is quitting I'm   going to click on the clock settings because  I happen to have permissions to do so in my   own computer and the way to do that which by the  way you shouldn't really do is click here click   change date and time click Change date and time  and I'm going to go forward to April 2 of 2017   which is approximately one month after the last  invoice and then click ok now I have successfully   fooled my computer and tricked it into believing  it is now April 2nd of 2017 which is a month after   Dave's last invoice now I'm going to open the  QuickBooks file and look what's going to happen   as soon as we open the QuickBooks file ok click  cancel for the nonsense message don't worry aha this window pops up and says enter memorize  transactions so this is the only memorized   transaction on the memorized transaction  list you have one memorized transactions   to be entered now if I click enter checked  which means the one that's checked off now   boom QuickBooks that QuickBooks has automatically  entered one memorized transaction and now when   we maximize QuickBooks we can see that if  we open the tenant balance detail for Dave   aha we now have a March 31 invoice that  was entered for one thousand dollars of   Dave's rent and you can do that with all your  tenants using the memorized transaction list