Create Your Invoice Letter for Payment for Shipping Effortlessly

Invoice letter for payment for Shipping

and the next we have here is document requirement so whatever document you choose here will appear in the 46a Clause under letter of credit Swift so these are crucial documents that is required to clear the shipment and it becomes crucial documents for the supplier also in order to get the money so let's see the first document we have is commercial invoice we can keep it as 2 + 2 or 3+ 3 then we have two options here one is uh bill of leading the other one is uh hair webble so if your shipment is coming through C then you will choose B of fling if your shipment is coming through hair flight then you will choose her so we will choose as uh bill of leing since we have chosen your inco terms as CIF so the fight is already uh paid by the supplier here so we'll choose we'll choose this option notify expert PA so if you see here the cons is mentioned as uh first Abu Dhabi Bank you can strike this out through the PDF editor and you can mention expert path or if it is in the bank name also they will endorse the bill of leading at the back side so you can clear the shipment so there's no issue on that and the next we have here is uh Road Transport document and delivery note all this is not applicable because the shipment is coming from the overseas not from the it's not a local delivery and then next we have here is certificate of origin uh this document declar from which country this product has been manufactured so in this case it is China so I'll mention China and I'll keep the document requirement as one original and one copies now this document has to be certified by Chamber of Commerce every country has their own Chamber of Commerce who does the certification of it but in some countries there is a requirement of legalization as well so this document of country of origin as well as uh the commercial invoice you see here has to be legalized by the UA Embassy in this case so I think I have missed this point in the first page of the application let's see so if you see here the legalization fees on the account of if the supplier is failing to you know uh do the legalization of these two documents and the bank will deduct a small fees from his proceeds we are paying him 100,000 bank will deduct a small portion of it and it will pay to the government and the next we have here is packing list this document will show what is packed under each packaging there are multiple packages and we don't know what is packed inside what so that is the reason this list will give the detail itemized detail of what is packed and what is the description what is a quantity inside the packaging and what is a dimension so all that so we'll mention 1+ one here and you remember the insurance the incode terms we have chosen CIF here so the insurance has to be arranged by the supplier in this case if it has to be arranged by from our end we will choose this option here but here in this case since the inco terms is CIF the supplier has to arrange for the insurance so the insurance Clause says that uh the amount of the claim the CF plus 10% also the coverages so under any said reasons here mention War Clause theft non delivery rights any set reasons we can claim the insurance also this insurance has to indicate the claim settling agent in UA so you has to mention the agent name in UA we cannot go to China to claim our uh insurance he has to mention the details of the agent who will be settling this insurance money in UA so rest of the things are uh all optional it's not mandatory here you may mention your uh email ID so that uh he will share the shipping documents preand and again all this is optional you may mention your uh entity name here so that all the commercial document will evidence this name and uh commission and charges is will be agreed at the contract stage itself in the purchase order if not as a standard procedure the applicant Bank charges will be on the applicant and the the beneficiary Bank charges will be on the beneficiary debit account number you will mention the maybe you have multiple account with the bank so bank doesn't know which account to debit so wherever you have sufficient funds you need to mention the the account number and the period of presentation uh this is not necessarily you have to give 21 days you can keep it as 15 days or maybe 30 days depending on the voage period I'll explain let's say your shipment date is 1st of December so the transit days or the voyage period the time taken to travel the shipment from China to UA let's assume it is 10 days then you cannot give uh 30 days or 25 days as a presentation days because by this time your shipment is already arrived in jabali Port so if you give 21 days or maybe 30 days the documents will be in his bank itself or uh is not presented those document in his bank so there may be a chance of demages so you need to reduce the presentation days based on the voyage period okay so this so here you can mention some additional condition also you can mention if you want warranty certificate isue by beneficiary or uh maybe you're doing inspection for this material so again this is conditional uh if you have some additional requirement or additional document requirement which is agre in the purchase order you can mention it here