Simplify Your Invoice Pro Forma for Quality Assurance

Invoice pro forma for Quality Assurance

okay so this is how you create um a performant invoice off of an estimate so customer can make a deposit once the customer accepts the estimate you open the estimate create a copy of the estimate estimate number Pro format invoice um you have to have custom numbers turned on so when you have custom numbers turned on you're going to want to keep track of your estimate number somewhere else in like a spreadsheet so this says estimate 101 8 they accepted it none um performant invoice sent on 64 so this is perform invoice 1 01 to match the estimate number um you're going to create a deposit um account that's called product or service so I already created this I thought I did no okay so we're going to add that add deposit it's a non-inventory item it's going to be applied to customer customer deposits and it's not taxable so we're going to save that we're doing it as a separate line um before we delete this one because once we change the name of this it wipes out all this information and we in the description we want to put um what the client is putting a deposit on so deposit for sprinkler pipes 500 [Music] at the rate of $4 and we're asking for a 50% [Music] deposit so that would be $1,000 and we're going to delete this line one save and [Music] close so now we have a performa invoice estimate and the final invoice estimate so from this performa invoice estimate we're going to start the invoice um send this invoice to the client save and send and the client pays it oops the way here okay then we're going to re accept the payment customers receive payment am bird sanctuary get the deposit invoice save close now you're ready to ship the products so you're going to turn this second estimate to start invoice um if at the time you create that copy you can change the number here this I change this to final invoice CL we're going to create start an invoice from this guy this is actually what they ordered we're going to create a negative amount right here to apply the deposit that they paid they have a remaining $1,000 due um and if will this is where it will take your product out of inventory same close and that's it