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hi this is Gary with mmos.com let me show you some tips for being more productive when using [Music] Pages MMOs has brought to you thanks to a great group of more than 2,000 supporters go to mmos.com patreon there you could read more about it join us and get exclusive content and course discounts let's say you're using pages in word processing mode to write something maybe an article a report or a whole novel there are a lot of things that you can do to make yourself more productive for instance let's say you start a new document and You Begin writing a lot of times people right here will stop and try to adjust things like the font right when they should actually be concentrating on writing so let say you don't bother at all with the font or the style or anything and you just write so now I've written a whole bunch here and the thing is that at some point you decide you do want to actually pay attention to the font you can just change the style you can go to this first paragraph here notice that every paragraph no matter which one I put the cursor in is body text so all I need to do is change the text of one of these paragraphs let's say the first one let's make it a little bit bigger and let's use a different font like this and then I could go and simply update and this will update the body font meaning that all the other paragraphs using the body font will now use that and I can continue to change that again so if that one isn't right I can change to this one for instance and update and then all the the paragraph will change so you don't have to decide on a font size style and all of that at the beginning just get to writing knowing that you can change the style for paragraphs later on alternatively you may want to change this at the beginning but not because it's how you want the text to look when you're finished with the document but it's what's best for you as a writer so for instance you could select all this text I'll just do command a and I may want to make it much bigger and easier for me to read and maybe choose a font that I find easier to see on the screen and then write like that and then after I'm done I can go and just select say one paragraph body text there and I could change that to what I want and this could be the font I want for printing it out and then update the body style and it will update the entire document and this way I didn't have to write in a font I didn't like and I didn't have to print or create a PDF in a font that I only liked for writing on the screen another thing I like to do when writing is to have more separation between paragraphs so you could do that by say putting the cursor in the first paragraph somewhere and then under a format style I could change the amount before after the paragraph I'll do after and I'll add say eight points there and this creates a nice space between two paragraphs then I'll update the body text so I can more easily see each paragraph as I'm writing but then when I'm done if I don't want that in the final document I can just put the cursor in the first paragraph there I could take that away and then update body text and it goes away for all of those paragraphs now if you want to add headings to different parts say different chapters you may be tempted to do that by just adding it a separate line like this so you can see here I've just got this on a separate line but later on if you want to go and change the style of that well this is just a body paragraph just like the next one is and the one after that so it's useful when you're doing this right from the very beginning to for that paragraph with just the chapter name or heading or whatever it is to set it to one of these Styles don't worry about how it looks this may not be how you want it to look later on but if you just use that each time that you add a new heading like this then later on you can decide on the style by selecting this paragraph here and then changing it to what you want I'll make this say just a dark blue and maybe also make it a different font like that and now if I update heading notice here for the next chapter since that's the same paragraph style when I update it it Updates this one as well and this one so as long as I remember to make all of these lines The Heading style I can set the style later on it's just that if I don't do that they're all just going to be body text and I'm going to have to go and select each one and change its style or manually change the font size and also one last thing about Style you can also use them for individual words or phrases so for instance if you wanted to have certain words called out in your text uh you can select them and you can go down to character Styles here and you can choose one of these like emphasis say or use the plus button to create something new all you need to do to create something new is Select it and then set it to something like I'll just make it bold for now and then I'll go to character Styles click the plus button and I'll make this a gloss term like that and now I can make another piece of text also a glossery term and then the cool thing is is I don't have to think about how these are going to look when I'm done I just finish writing and then I can select one of them change it to something else like let's say let's make them all a different color like that and then I could update gloss ter notice how it changes it here as well this becomes really easy because I remembered each time to actually set it as a character style even though I didn't know what the final style for that would be so now that I've used Styles a little bit notice here in this document I've got something specific set for heading that's different than the default template and the same thing for body text it's larger I've even got some character styling in here as well let's say I want to use this all the time I'll find that when I create a new pages document that this new document has body style in the old way and also heading in the old way it doesn't carry over from document document but I could fix that by creating my own template so I've got this document here that is everything set how I want so all I need to do now is go to file and then let me duplicate this so now I've got a new version of this and I'm going to call this my template like that and I'm going to then select all the text command a and delete it all so I have a new document that I'm starting off I've even got the first line here set as heading like I might want it to be then I could go here to file and then save as template and I'm going to add to template Chooser and I'm going to set this to my template right here or I can call it my blank word processing document like that now when I want to create a new document I just go to file new and from the template Chooser I choose this rather than the regular blank template and then notice here I've got heading set like I want I've got body text set like I want I've even got the character style of glossery term there and I remember other things in this template as well so you don't have to start from scratch setting up all of the different styles and you find that you're always just using that and not choosing any of these other templates you can go into pages settings and then in here you can say for new documents use template and then set it to be this template that you've chosen and now when you select file new it just automatically does that you can still use other templates by going to file holding on the option key and new changes to new from template Chooser and now you can use one of these other ones if you occasionally need to now when you have a long document and you've added headings here like these chapters it can be useful to be able to jump from chapter to chapter in the sidebar here you can click here and you could see that there's a table of content sidebar if you select that it will show you a table contents that's not included in the document if you print it or create a PDF but you can use these to jump around to the different parts of your document click edit here and you can choose which of the Styles get included in this table of contents now another thing you can do is go to page thumbnails and for word processing this makes it easy to Jump Around by pages but you can't rearrange the pages because it's one continuous flowing document however you can rearrange sections so at the beginning of the second chapter here I'm going to insert a section break and I'm going to do the same thing at the beginning of the next chapter insert a section break and now I've got different sections and sections can be moved around so let me go and actually add more text here to these different sections like I'll add a little to the end of chapter 2 and I'll add a little to the end of chapter one so you can see here it's two pages this is the first section two pages of the second section and one page of the third section by did want to move this around I can actually grab the first page of this section drag and put it here and now section two which has chapter 2 comes first i' move chapter one after it if you have different ideas and you want to play around with where they go add section breaks and now you can drag and drop in the page thumbnails sidebar now let's say you've imported an image into your document and you've taken the time to make it a certain size you've maybe added a border to it maybe even a shadow uh and you've made other adjustments as well now you want to do that again you want to have an image that looks just like that but further down the document but you find that when you go further down the document and then go to import an image for this that the image will start off at this starting point here and you've got to reapply all those changes you don't need to do that if you want it to look pretty much the same as this you can simply select this image here copy it I'm going to go down to here and paste and you could see how it appears there looking pretty much the same now you can go to image and replace you got to choose a file not something from the photos Library when you do it that way and then select what you want to replace it with and you can see how it kept everything so you can really quickly have lots of images that follow the same style now you may know about text Replacements if you go to system settings and then you go to keyboard you can go to text Replacements and these are things where you can type something and it gets replaced with something else even a long piece of text like this but Pages has its own set of text Replacements so if you go to pages settings and you go to auto correction there's a set of Replacements here it works the same way but these will only be present in Pages now the thing that might be standing in your way of productivity in Pages might be your typing speed you could use dictation on your Mac and it works pretty well they're actually two types of dictation so the first type you enable by going to system settings and then going to keyboard and then here you've got dictation and you can turn it on and you could set how it starts so here pressing control key twice so I can do that and then type something the quick brown fox jumps over the lazy dog period And if this works for you great but there's an even more powerful version of dictation for this in system settings go not to keyboard but to accessibility and then look for voice control and voice control does a lot of different things one of the things it does is dictation when you turn it on you'll see something appear up here and you could set it to stop listing and start listening up here so let's go and try that and I'll give an example of how this is more powerful the quick brown fox jumps over the lazy dog period replace brown with green four so you can see how voice control is a lot more complex there's a lot more you can do in system settings you can click on the commands button here and you can see all these different commands and there's a whole bunch of them have to do with moving the cursor with dictation in general with text selection with text navigation and all of that so you can see all of these different ones like correct and copy and paste and all of this that can be done with voice control that can't be done with standard dictation so a few more tips if you're writing you may find that you hit a point where you're not sure what you want to write and you want to just move on so you may add some notes to yourself in the text instead of adding them in the text you can add comments so Pages has all these Advanced tracking functions but for comments you don't need that you can just put the text cursor somewhere like this click comment and then add something here and it will note that there's a comment there and you can go back to it later click on it and just see the comment so it's a good way to just make a little note for something to go back to later and then be able to move on with your writing in the toolbar here you've got all of these different buttons but there're more that you can add if you go to view and then customize toolbar you can add more buttons here to the top so you can highly customize these for instance if you add the links a lot in your text you can add a button for links and if you rarely ever use shapes you can drag that away to make more room and if you ever just want to go back to the default set you just drag this large item here in and we will'll change it all to the defaults and one last tip is don't be afraid to use a second Pages document while writing so you can create a new one like this and use this as a way to save things like for instance if I'm thinking maybe I don't want to use this paragraph I can cut it here and then switch to this document and paste it in and then maybe have a little odds and ends bits and pieces maybe even write something here I know I'm going to use later and just save it in this second document maybe name it something similar to your original document and save it in the same place it's really handy to go back and forth you can of course if you've got more screen space have both on the screen at the same time or you can go and merge the Windows like this and have both documents each at its own Tab and easy to switch between so there's some productivity tips for using Pages hope you found this useful thanks for [Music] watching if you like this video click the Thumbs Up Button below to let me know I publish new tutorials each weekday hit the Subscribe button so you don't miss out