A concise, accurate notary statement reduces legal ambiguity, supports record integrity, and helps ensure that notarizations meet state rules and electronic signature law requirements under ESIGN and UETA.
A closing agent coordinates multiple signers and documents during property transactions, relying on consistent notary statements to confirm identity verification, the notarial act performed, and commission details to satisfy title company requirements and county recording rules.
A paralegal prepares corporate resolutions and authorizations that require notarization, using standardized notary statements to ensure each notarization includes accurate venue, signer identification method, and the notary's commission details for contract enforcement.
Professionals across sectors use standardized notary language to ensure consistent, auditable notarizations before filing or execution.
Standard statements simplify compliance reviews and reduce the need for corrective notarizations or supplemental affidavits.
Centralized templates reduce wording errors by providing state-specific notary statement examples and locked fields so document creators cannot accidentally remove mandatory notarial language.
Integrated identity verification options such as knowledge-based authentication, government ID scanning, or in-person checks document the method used and strengthen the evidentiary record.
Digital stamp and seal features store commission details and apply a tamper-evident representation that mirrors statutory physical seals when permitted by state law.
Detailed logs capture signer authentication events, timestamps, IP addresses, and file versions to support legal admissibility and internal compliance reviews.
| Feature | Configuration |
|---|---|
| Reminder Frequency | 48 hours |
| Notary Step Enabled | Yes |
| Identity Check Level | ID scan |
| Template Locking | Enabled |
| Retention Period | 10 years |
Verify device compatibility, browser versions, and network security to support identity proofing and audio/video capture when required for remote notarizations.
Ensure users test webcams, microphones, and any required ID-capture tooling before notarization to avoid interruptions and to preserve complete audit records for ESIGN and UETA compliance.
A closing agent uses a notary statement specifying an acknowledgement with venue and commission details, including signer identity verified by government ID check
Resulting in faster county recording and reduced title objections through auditable notarization metadata.
An attorney arranges a remote jurat with a notary statement that records the remote identity proofing method and session timestamp
Leading to stronger evidentiary support for the power of attorney when reviewed in court or by third parties.
| Platform | signNow (Recommended) | DocuSign | Notarize |
|---|---|---|---|
| Remote Online Notarization Support | Via integrations | Limited | Native |
| Comprehensive Audit Trail | |||
| Google Docs Integration | |||
| HIPAA Compliance Options | Available | Available |
| Plan | signNow (Recommended) | DocuSign | Adobe Sign | Notarize | OneSpan |
|---|---|---|---|---|---|
| Starting Price | From $8/user/month | From $10/user/month | From $9.99/user/month | Pay-per-notarization | Enterprise pricing |
| Per-user Monthly | $8–$15 | $10–$30 | $9.99–$30 | N/A | Contact sales |
| Notarization Fee | Platform fee varies by partner | Via Notary Connect | Requires partner | Per notarization fee applies | Via partner integrations |
| Enterprise SLA | Available on plans | Available | Available | Limited | Available |
| Free Trial | Yes, trial available | Trial available | Trial available | No standard trial | Contact for demo |
A notary public statement is a formal declaration made by a notary public, often required to verify the identity of individuals signing documents. This statement includes essential details such as the notary's name, commission number, and the date of notarization. It serves as a safeguard against fraud by ensuring that the signer is who they claim to be. When preparing a notary public statement, it is crucial to follow state-specific guidelines, as requirements can vary across jurisdictions.
A well-structured notary public statement typically contains several key components:
Creating a notary public statement example involves a few straightforward steps. Start by gathering the necessary information, including the details of the signers and the document being notarized. Use a template or format that complies with your state's regulations. Ensure that you clearly state the purpose of the notarization and include all required components. Once completed, review the statement for accuracy before signing and sealing it.
Notary public statements are commonly used in various scenarios, including:
To ensure the integrity of the notarization process, consider the following best practices:
In today's digital age, many notaries are turning to electronic solutions for creating and managing notary public statements. Using platforms like airSlate SignNow enables notaries to prepare, sign, and share documents securely and efficiently. This approach not only streamlines the notarization process but also enhances accessibility for clients. By leveraging digital tools, notaries can improve their workflow while ensuring compliance with legal standards.
