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Open invoice example for Finance

how to receive a customer payment against a customer invoice in quickbooks online now you might have created an estimate first and then you created an invoice against that estimate but in order to close the invoice we need to receive the payment you receive from the customer against the invoice go to plus new easiest way to get there then under customers receive payment choose a customer got amy's bird sanctuary check off the invoice now we are going to deposit it to undeposited funds your accountant will want you to do this whoever you're working with even if you don't have an accountant you're going to want to use under positive funds to group your payments together to make a lump sum deposit it'll match the bank feed if you're doing that or it'll match what happened in real life when you bring all your payments together to the bank to deposit it into your business checking account so that's what we'll use under positive funds for do not deposit it straight into checking make sure this says under positive funds and i'll show you in the make deposit video why that matters so this is us just closing this invoice by receiving the payment now you can put in a partial payment against the invoice and then just receive the payment for the rest later it's up to you you can choose the payment method let's say we got a check if you have quickbooks payments turned on you will not need to do this because you're going to send the invoice to your customers they're going to click pay now and they're going to use a credit card or ach right and that'll go right into the bank account but in this case we're not using quickbooks payments we're just receiving a payment against an open invoice and then you click save and close and now that invoice is going to show as paid in this case we received two payments to close it see so that'll happen sometimes your customers will just send you a partial or half or whatever you can also receive payments from the invoices tab there's an option here to receive payments just click on that that might even be easier it's just going to bring you right to that same customer payment window we were on you could do it from the all sales window as well payment or anywhere in the action column to receive a payment also another way to do it or from the customer record itself like if we drill into amy's bird sanctuary and you could do new transaction even from an open invoice itself right you see here i'm going to open invoice you just click receive payment so there's i don't know four or five six ways to do this i just think it depends on the the window you're looking at like where do you start you know and a lot of people will start with all sales or you might just start with customers or you might start with invoices and you just manage it from this dashboard and that's fine you can create an invoice from here obviously and you can receive payments from here so that's a great way to do it but the plus new is just staring at you right in the face right and you go under customers receive payment that's how you take care of that now please watch the next video on how to make a deposit of your payments into checking