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Purchasing invoice for Production

[Music] hello and welcome to a demo of sap business one in this demo we're going to be covering a variety of topics from purchase orders to sales orders to production to invoice to incoming payments now in this scenario that we're going to use it'll be for food manufacturing business and in this scenario the first thing we're going to do is we're going to look at an item we're going to look at to replenish an ingredient for an item by use of a purchase order then we're going to go to a sales order and sell an item and that item will need to be put into production we'll put that item into production and then we'll deliver that item then we'll invoice the item and then accept an incoming payment now to start the scenario here we're going to use in this entire scenario is a cherry candy as our selling item here now to start we're going to look at our ingredients that are below minimum stock and this was created custom on my dashboard here to show me any items below minimum stock and as you can see i'm low on cherry flavor okay so i have on hand in my minimum level here so what i'll do is the first thing is we'll do a purchase order for that item also on my dashboard i have a quick link for a purchase order so we're going to select a vendor where we're going to purchase this cherry flavor from we can filter here and go to cherry flavor and replenish let's just say we're going to order 100 add and view our purchase order is complete from here we have the ability to do a goods receipt we can do a good receipt on those and we're going to receive 100 of those when they were delivered here if we'd like we can go all the way and create an ap invoice as well if we copy two our ap invoice has been added to the system now now after our cherry flavor has been added back to the system here we have enough to make this make this candy i'm going to show you the bill of materials and how this was set up in the system now to make the cherry candy we're going to have some components below that make up the cherry candy above so when we do put this in the production order we will see that these items would be consumed to make a cherry candy the next step will be to sell the cherry candy so again on my dashboard i have a quick link for a sales order go in here we'll select our vendor then we're going to select our item cherry candy so we have none in stock yet because we have not yet produced them and let's say we're going to sell 100 of them and let's set a unit price of a dollar a piece and we'll select our delivery date here now our sales order has been added to the system and then we'll need to put this item into production so that we can have 100 in stock to deliver to do that we're going to come back to our dashboard here into a production order we're going to enter in our item now here's the bill of materials that we looked at earlier we are going to need 100 of these and we're going to link this to the sales order this is a list of all our sales order i know it's down here at the bottom and once i add this to the system it's going to go in under a plan status to release this for production i'm going to go back to it in our production order here and i'm going to release it and our production order's been added to the system the next step is going to receive this from production so after it's done we're going to open up receipt from production there on a quick link from our dashboard and here we can go to any open production orders we can look and see that here's our cherry candy that we released for production we're going to choose that we're going to add it and now it's going to bring up batch setup so what's asking now is to set up and assign a batch number to these 100 candies here now the batch number here we're going to use a custom number and then what i've done is i've assigned this batch number to all 100 of those candies we can add this to the system and we've received for production and now our in stock quantity will be 100 and we can continue on with the process of delivery to do that we're going to come back we're going to go back into our sales order and we can find it here and we can copy it to a delivery we also have the option of going in delivery and copying from the sales order now in our delivery here we're going to make sure that this is all good our delivery dates there our candy's here all 100 are there we have 100 in stock now as you can see that's been updated and we're going to add and view and it's going to say what cherry candies do we want to use so we only have one batch available but if we had more batches in here it's essentially asking what batch we want to send on this delivery here this example we're going to hit auto select and automatically assign all of those 100 and that one batch there update and we'll hit add and view for our delivery there and delivery has been added to the system now the next step here we can copy two we can go all the way to an ar invoice and we can invoice this now all the information's there continue on through and our air invoice has been complete and the next step is going to be accepting an incoming payment to do that we're going to come back to our dashboard here and again i have another quick link for incoming payments we'll bring this up we're going to select our business partner that we were using for our example here and we're going to find we're going to find our air invoice down here if we'd like to review it any of these golden drill down arrows you can open up and review what's available here so we're going to select that we're going to go to the total amount due we're going to click on this icon here and let's say we're going to accept 98 okay and we'll add that to the system and now that's been completed and finally i want to show you one last feature here and go back to our ar invoice and this can be done on any of the different templates here but i'm going to right click and go to relationship map and show you the full process as it's laid out so as you can see we had our sales order our production order our issue for production receipt from production our delivery our invoice and then our incoming payment thank you for watching this video as always please reach out to us here at support1 with any questions click on the link to subscribe for more content