Sample of an Invoice for Payment for Hospitality to Streamline Your Billing Process

Sample of an invoice for payment for Hospitality

in this video you will learn how to view and manage accounts receivable invoices in Opera Cloud let's get started first let's transfer any front office guest Ledger invoices settled with the AR direct bill payment method through to their respective AR accounts AR direct Bill settlement is often used when a company is accepting chargebacks for specific charges such as meals and accommodation for an employee go to financials account receivables then select direct Bill transfer to view a list of direct Bill invoices ready for transfer into AR click search next select an invoice to view the folio manage invoice details or go to the AR account I can use this area to confirm the correct AR account is linked to the invoice and to verify the invoice charges against any purchase order received in this example I select the check box next to the invoices I want to transfer into AR and then select transfer selected invoices if the direct billing invoices are not manually transferred as in this example then you can set up oper Cloud to autot transfer direct Bill invoices during the endof day process next let's learn how to manage invoices in accounts receivable first toine the AR account go to financials select accounts receivables then select manage accounts receivables click search now click the balance to open manage account invoices for the AR account select the check boox next to the invoice now I have the option to manage the invoice details view the folio edit the invoice transfer finalize or apply a payment to the invoice in this example I select apply payment to settle the invoice next I select the method magnifying glass and select the payment method from the list and then click select you can select to apply the payment as an unallocated payment to the AR account or to the oldest invoice in this example I select the option to apply the payment to the selected invoices now enter the credit card number expiration date and the amount click save payment and then click post payments you can select the option to email or print a payment receipt then select the report destination and then click process now you can see the invoice payment and the batch report successfully processed click close now let's learn how to create an invoice click new create the invoice with the default information or I can change the invoice name Source or Market code in room class if needed in this example example I leave the default values enter the price then select the transaction code magnifying glass and select the code from the list then click select you can click add row to add more amounts to the invoice then click the green check mark to post the charge any additional taxes or charges are calculated and displayed then click create invoice a new invoice for $100 is displayed in the AR account next let's let learn how to transfer this invoice select the check boox next to the invoice and click transfer to find the AR account to transfer the invoice to I can enter any search criteria and then click search select the destination AR account from the list of results and then scroll down and click select then click transfer now let's go to the manage account invoices to confirm the invoice transferred to the destination AR account go to financials account receivables and then select manage account receivables click search click the AR account balance now I see the invoice 9110 has been transferred to the corporate AR account and the transferred column displays a check mark next let's learn how to finalize an invoice once an invoice is finalized you can no longer make adjustments to the invoice select the check box next to the invoices you want to finalize and then click finalize invoice now I see finalized just below the invoice number finally let's learn how to combine and compress multiple invoices into a single invoice first I select multiple invoices and then click compress invoices now enter any information in this example I enter Thursday's invoices in the supplement field then click compress invoices now the parent invoice folder icon displays next to the new parent invoice I can click the plus sign to expand the parent invoice and view the compressed invoice [Music] details