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Simple receipt template google docs for organizations

welcome back to the financial freedom show my name is rob berger in this video i'm going to show you a simple way to organize all of your tax documents it's totally free to do it's easy it's something that i found to be extremely useful this time of year when i'm wishing i had done a better job organizing all of my files over the past year so let me show you how i used to do it and then i'm going to show you i think a better way and something that you might try so you're looking at the screen this is just a dropbox and as an example for 2021 i this is how i used to organize all my tax documents i would have of course a folder like this and if we opened it up the way i did it i had a folder for income and for deductions and if you open these folders up i sort of separated them between my job and any 1099 income i'd made from maybe freelancing and then i had banks and those would be like statements 1099 interest statements so for my savings accounts and then investment accounts and if there's anything else of course i add to other subfolders but this was basically how i organized it and these are all empty but in each one of these of course there would be pdfs of all of the relevant documents and basically the same idea for deductions in virginia we have car taxes we have to pay so i had a folder for that charitable contributions when we had a mortgage we don't anymore but when we had a mortgage of course our 1098 i think it's a 1098 from the mortgage company you might also have in here student loans state and local taxes if you itemize so this was sort of how i organized them but the problem was a couple of fold one is it was difficult to sort of see all of this at sort of a bird's eye view i had to sort of dive in and drill down into each folder and then there was always the question what am i missing and you know i you know i'd go jump from folder to folder do i have everything if i downloaded everything so i don't bother with this anymore in fact now my tax document folder is just one folder i don't i don't have all of these subfolders so if we were to look at 2020 now i've only for the purposes of this video i've only got two documents in here and they are my w-2s from forbes there were two different companies but but from forbes and um but of course uh for my actual 2020 tax document folder i have everything in here from the banks from investments uh all the documents related to our deductions and it just i just dump it into one folder which actually seems like i'm going backward right this is worse than than the way i used to do it but then here's what i do i create a document like what you see here and this is just a google doc and in fact i'll make this available you can create a copy of this if you'd like it's a very simple document though it's easy to create from scratch but i'll leave a link in the description below and if you just click file make a copy you can make a copy of it you won't be able to edit this but you can make a copy and then edit it if you want but what i did was i laid out all of our income and deductions and any other events relevant to our taxes and these of course are just high examples but and then what i did was from an organizational perspective you'll see that i've there's this table of contents here so if the document gets long as it will for some folks that have more complicated taxes you can easily jump from one part of the document to the other and the way i do that is for each of these for income if i highlight it we come over here you can see i gave it a heading 2 and then within each type of income this would be a heading 3 and that's what creates these this table of contents over here and so what i've done is just laid out all of the different documents that i'll need for our income from our deductions and any other special situations like for example the purchase and sale of real estate and what you'll find is after you go through this once you'll have everything laid out you'll have for example you know all of your jobs if you're married your spouse's job all everywhere where you bank and you're expecting an interest statement you'll have all of your investments and likewise all of your different deductions and once you've done it through the first year you have it there and so for the next year you can simply copy it over yeah there might be some changes from year to year but by and large at least for us it stays more or less the same but here's the what where i find it to be extremely helpful is i then link each of these to the file in dropbox so for example pulling up dropbox again we'll take a forbes media i can right click on this and get copy dropbox link and then here i'll just change this for a moment let's say this were forbes media llc what i could do is simply come here and create a link this command k creates a link i can paste it in and now i have a link to that dropbox file that would show me the w-2 and this kind of serves as two purposes first of all it obviously gives me easy access to the file but the second thing it does it sort of acts as a checklist so i can quickly look at this and for each item that has a link i know i've got the document and i know it's in dropbox and i know with just a click i can go look at the pdf so it this functions as a checklist at the same time and it it allows me very quickly rather than jumping from folder to folder and drilling down into a folder system i can at a high level look at all the documents i'm going to need for our taxes i'll know instantly which ones i have which ones i'm perhaps still waiting for the other thing this allows me to do is throughout the year save files that i know all need so a lot of the documents you get at the end of the year like your w2s and so forth but there are some things you get throughout the year for example charitable contributions so if if we get a receipt for some charitable contribution that we made i can put it in the dropbox file for that tax year and then immediately link it here as in this example and so i have it i'm not sort of hunting around for all of this at tax time the same would be really useful if you are in a situation where you can deduct medical expenses because in that case you could have a lot of paperwork to to maintain and keep track of and waiting to the end of the year just creates all kinds of stress anxiety did you get everything did you did you lose something but if you get it scanned and into dropbox and then linked to your tax organized organizer document you have it all in one place and the last thing is you can even share this with your tax preparer if you want to it's very easy to share a google doc now they may have their own sort of proprietary portal where they want you to upload documents that may be but if not you could just share this document once it's done and linked to and they could have easy access to all of your relevant tax documents so that's it very simple but i found this to be a great way to maintain my tax documents that come in throughout the year and then to pull together all of the tax documents that come in in in january of every year uh it serves as a checklist i have links to the teach document in dropbox so i can access them very easily if i'm going to do my own taxes i'm ready to go here they are i've got everything if i'm going to get some help i can share this with the tax preparer and they have everything they need again i'll leave a link to this document if you want to use it again very simple to create from scratch but you're welcome to make a copy of it and use it for yourself if that is helpful to you if you have any questions leave them in the comments below be happy to help you out any way i can and until next time remember the best thing money can buy is financial freedom