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Ups commercial invoice form for NPOs

hi today we'll be reviewing how to process an international shipment on ups.com you'll find there are a lot of similarities to shipping domestically but also important differences and we want to get you so you feel confident in the information and the steps required for an international shipment first go to ups.com select your region and then click ship at this point if you have an account I recommend you log in to get full benefits like being able to save products or future shipments using save addresses and more if not it's okay you can still ship as a guest I'll go ahead and log in now let's start we'll do this in six main steps First Step let's enter your information as the shipper and then where and to who the package is going in this case I'm going to ship from the US to Canada since it is exist account I have all the information saved if no addresses are saved you need to enter it it is very important that the receiver's information is accurate Customs work mostly with the recipient more than the shipper so if any issues arise they will contact them one tip when shipping internationally governments have a denied party list which contains addresses or entities that we cannot ship to if we detect one it doesn't happen often we will alert you right away and let you know that the package may be held or returned so you can review the recipient and decide if you want to continue or stop the shipment after completion click continue now we're in step two enter your package information and dimensions if you have it but only wait is mandatory I will enter £3 for my shipment then then click continue in step three you determine how quickly you need your package to arrive since I'm in no hurry I will save some money with UPS standard this are publish rates if you have a shipper account with ups and have discounts it will show up here now click continue we are now on step four this is the biggest difference between shipping domestically and internationally we need information about the product you're sending for custom purposes first we need to describe the purpose of the shipment is it a gift a sample or are you selling these items choose one from the list second enter a description of the products as a whole try not to be big and be sure to describe the whole shipment see the help bubble over here be aware the lots of shipments are held because this description is too General third click get started if you have an account here's where you can reuse previously shipped products select the products and all the information will be there you just have to enter the quantities you to ship let's say we are shipping one today then click next now if it's a new product click add additional product and it will take you to the previous screen where you can enter all the new information for step four let's complete the product information if you know your product tariff code please enter it here a harmonized tariff code is a global standard code assigned to promote for imports and exports they are also known as HTS codes these are numbers between 8 to 10 digits the first numbers refer to the product and the last digits are specific to the country you're importing to if you don't have the code we can predict it based on your product description to give you an estimated cost let start filling in the information here it is very important that the description of the product is as detailed as possible if you're shipping address please enter any other detail that you have such as the material color Etc I will enter children math book we will need unit of measure if it's a bag a case whichever you use I'll select a box we also need the value of the product as package as a single unit mine is $10 and The Last Detail is country of origin this is where the product was made or assembled and not the country you are shipping from although they may be the same mine was made in France across all the fields you have little tips you can use to guide you there is no need to memorize all these steps by default if you have an account we will save your product to your catalog for reuse you do have the ability to turn off this capability here but I recommend you leave it on for easier future shipping you can have around 4,000 products saved in your catalog now choose a reference and a unique ID in order to save your product now that we have entered all the needed information let's input how many we are shipping today I'm shipping to click next and you can review all the enter products and keep adding if you need to I don't have any additional products to add so I'll click I'm done now we're back to this page and and I see that a commercial invoice is automatically fill out for me you can review and edit if necessary the commercial invoice is very important for Customs missing or incomplete commercial invoice is one of the top reasons why packages get held in customs below the commercial invoice there are some tips of other forms you might need for example the eii or electronic export information form is for when you're shipping from the US good with Goods over 25 00 or other items that need a special license you can see which ones on that link also you can see if your product qualifies for Free Trade Agreement waiver or reduction in this case my shipment falls under usmca United States Canada and Mexico Free Trade Agreement previously known as NAFTA North America free trade agreement we won't get into the other specific fors for this video but there are great tools to avoid hals and reduce duud and taxes if your shipment qualifies let's scroll down and click continue step five now we choose our method of payment I'll use a credit card after entering your payment info you will see estimated duties and taxes displayed this may vary ing to any free trade agreements that apply or how accurate the description you provided was this will avoid surprise duties and taxes at delivery for you and especially for your customer the recipient you can now use this estimate to inform your customer or to know around how much duties and taxes you might pay to see a breakdown of the estimated duties and taxes click the C estimate detail link click continue when you're are done reviewing in this step you can also choose how to pay for Judy and taxes charges after those are completely assessed by Customs here are the different options it is possible to use the receipt custom broker for some countries after this we can go to step six and review our shipment let's click review make sure everything it's okay and submit your shipment after clicking pay and get labels two popups will appear one to prate your label and one for your commercial invoice attach both to the package remember remember this is very important to avoid holds at the bottom of the page you can also manage your shipments if you click manage Global parts catalog you will see all your save products you can edit them or enter new products outside the shipping flow now congrats you are done now drop your package off with ups and let the recipient know it is on the way