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Vendor invoice automation dynamics 365 for IT

Inga the purchasing manager of contoso ordered some sound equipment from fabricum Electronics meanwhile the equipment needs to be installed by some specialists she created two purchase orders in the system one with the sound equipment and the other with the service items fabric hem Electronics confirmed the purchases and delivered the goods immediately Sammy the shipping and receiving manager confirmed the goods have been received and locked the receipt entries into the system meanwhile fabricum Electronics also sent the Specialists to the sound equipment after the product received is confirmed fabricame Electronics sent the first invoice via email and the second one via SharePoint when the installation was completed April the AP clerk from contoso needs to check and process the incoming invoices let's see how she works in invoice capture and Dynamics 365 Finance when the invoice arrives at the company's inbox what happens under the HUD is that the invoice document will be picked up by an automatic flow and feed it into an industrial leading AI model for recognition which is developed by Microsoft in invoice capture April can first check the received invoice documents under my work received files as shown at the top of the list two invoice documents are well received the value in the field import channel type indicates that one of them is from email and the other one is from the SharePoint file system the state tells that the invoice documents are successfully recognized and the captured invoice are successfully generated uh if April goes into the detailed page of the received file she can see a navigation button called view captured invoice in the action panel by clicking this button it then redirects April to the detailed side-by-side viewer for checking detailed content of the invoice the side-by-side viewer lets users have the original document and the invoice document open side by side in the same window the viewer builds the connection between the invoice fields and the original invoice document by clicking the eye icon it will automatically position to the right place on the invoice document this will help a pro corrected invoice more efficiently and accurately the key Fields such as legal entity vendor account item number and expense type will be automatically derived based on the current setup of mapping rules or derivation rules for Poe invoices the PO number is extracted from the invoice document the purchase order number and the purchase order line number on the invoice lines are then automatically derived this can ensure the success generation of Penny vendor invoice in Dynamics 365 Finance the message panel provides a great starting point for April to review the invoices although most invoices can be processed in a fully automated fashion the warning and error messages can help April be aware of the exceptional cases and make Corrections now April can start her review correct the arrow complete review and then transfer the invoice by clicking the transfer invoice button the notification message shows depending on their invoice is now generated successfully in Dynamics 365 Finance she can then repeat the same steps to ensure the second invoice is also transferred if no error is found the invoice can be automatically transferred without any manual intervention now April opens Dynamics 365 Finance system and goes to the penny vendor invoice list page in the accounts payable module the list shows that depending vendor invoices are successfully created from invoice capture by clicking The View automation history button April can view the status from the automation history the stage shows that the first invoice has succeeded in automatic prepayment application automatic product receipt matching and automatic workflow submission the invoice is then routed to April for approval ing to the settings in the workflow by clicking the approval button in the workflow drop down April proves the invoice the invoice is then automatically posted by repeating the same steps April approved the second invoice as well when building voices are posted the open transactions can be found in the open vendor transactions under the pass accounts payable all vendors select the specific vendor transactions and then open transactions in Dynamics 365 Finance the payment proposal automation jobs help to create the payment journal automatically with payment proposal after the scheduled job is executed April can go to the vendor payment journal and check the details in the latest entry to payment journal entries have been created automatically by clicking the tab settle transactions on each line it shows that this open transaction has been marked for settlement this saves a lot of effort for April to create payment entries manually