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Virtual invoice for Public Relations

another blog post from bullet uh bullet contains lots of interesting stories and lots of tips on how to run your business even better today we're going to be talking about five tips for boosting digital agency online invoice efficiency we can all improve how we run our business in this short post we'll be going to give you five killer tips to improve how you run your invoicing without running a strong focus on online invoicing everything starts to suffer clients get complacent about pain jobs start to run into one another and cash flow stuffers next thing you know you're struggling to hit payroll in this post we'll give you five quick tips that'll help you steer away from trouble naturally all these features are automatically handled by Bullet the most fantastic online accounting and payroll product in the world but I'm sure most systems will do uh pretty much the same as this so let's jump in and have a look at the post there's the king of the money so the first thing we're going to talk about is getting paid online getting paid online with our inv online invoicing is kind of a no-brainer the whole transaction from bank account to bank account only takes a matter of minutes it's reconciled in your account straight away which means it matches up and you can instantly forget about having to chase that client there are some products you can use to allow people to pay online stripe and stripe and PayPal are already integrated into bullets online accounts but you can also use other products like alert pay if you hit some resistance with clients onay pain online which is usually the biggest problem we hear about from other agencies engage with them by offering them an online discount these online discounting service will be a new thing we'll be offering a bullet soon you'd be surprised as to how expensive late payments are to a business so don't underestimate that number two when are payments due in a recent report by the credit bureau over 80% of clients that don't pay on time blame the fact that they forgot about it there are some tricks to fix this it wouldn't be uncommon for digital agencies to be COI by chasing clients for money some nice tracks here some nice tricks here will do the job firstly give every invoice due date it gets flagged in bullet or whatever system you're using and then you're on top of it number two create a email address called accounts atyour company.com or Frank or Mary or John and send them a mail saying hi this is Mary froms just to let you know you've an invoiced you any questions please let me know we'll be bringing in Auto reminders soon into bullet third thing you can do is get a friend or coworker to call them pretending they're from the accounts Department hi this is Mary from accounts just giving you a courtesy call to make sure that you're all okay for the payment of invoice 1234 they'll go yeah of course Mary thanks for the reminder these were all nice simple and polite light ways to chase money number three include your contact details we get asked a lot of questions and bullet about invoices usually they rotate around customizing invoices we indeed allow for some basic customization but a lot of the information we ask you when creating an invoice is designed to protect you so people tend to focus in on the look and feel of the invoice when an actual fact they can be making terrible mistakes later on so ensuring you're complying with regulation should an issue arise and never mind managing your vat remember bullet automates your vat although you might have a good relationship with the client your invoice could and probably will be passed around the office from Department to department so include company name contact details to resolve queries quickly and email if you're working in a big office and have a direct line make sure to include that too cuz that could be real pain number four number your online invoices although we automatically do this in bullet sometimes a lot of people don't you can also come up with custom ways of numbering your invoices if you're not generating a lot of invoices then numbering mightn't seem like a big issue although it creates a good reference points should it dispute or rise if you do work on a lot of invoices it can be handy to have a system that's say covers the month your client ID that kind of thing there are lots of different tricks and like every system everyone has their own way of doing it any online accounting and payroll Solution that's worth its salt should have an automated numbering system number five get into the habit of follow-ups so we've mentioned this earlier about how to chase clients just keep a good eye on the stages of your invoices due dates and bullet we give you a to-do list which tracks all the items you need to chase not to mention the read receipt tool so you'll never have to listen to the oh I never got that invoice you just can't escape from having too many daily tasks running you just can't escape from having to do daily tasks when running a design company digital agency or any other kind of client business just got to be done so what do you think is important to track and invoices shoot on over to Bullet click on our blog and give us an answer or answer here on YouTube thanks