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if you have dabbled in excel sheets to record your business expenses and you forget to record those at the right time then we both are in the same page and you have landed at the right video hi everyone my name is michelle de souza i'm a licensed financial advisor in ontario today i'm going to make a quick video on the kind of app that i use in to record my business expenses so when you're in the initial stages of business you wouldn't have the means to actually pay expensive accountants to record all of your expenses keep tabs of your appointments ensure all the things are in the right set of places so you will have to rely on apps and tools to get your job done and which is what i'm doing right now at this point in time given this is my site business i don't make enough to justify the expense of hiring a personal assistant or having a separate accountant maybe in future i may consider these things but for the time being i am going to rely on free apps and tools that are currently available on the internet to make my job easy if you're also a small business owner and have always wondered how to keep track of expenses what are the right expenses to record especially if you're in canada and what you need to show at the end of the day maybe this app would be useful for you a disclaimer this video is not a paid promotion i am just a user of this app and i have found this to be very helpful and that's the only reason i'm sharing my information with you hope you find it useful as well so without further ado let's get started [Music] okay so guys i am in the um smart receipts app which i just showed you i'll just walk through how to create an expense so here i've just created a may expense uh i'll just create a similar one to show you how you can go about it so here you just click the plus button and put in any kind of expense report name you want i generally go with the monthly expenses because it's easier to keep track so i just put in something like a june expense because i've already created a may expense start date i keep it a start beginning of the month okay actually i think i cannot go to the next month so i will go to the previous month 1st of april and my end date will be 30th of april currency cad no commit okay that's my new expense report so now my expense april expense is all empty so generally reports are a bundle of different kinds of expenses so let me create a new expense if you have paper receipts you can just click a picture directly from this app if you have any kind of dock receipts or if you have a pdf receipt then you can import it under this option and in this particular scenario to show you an example i'll create a text only receipt so the name let me put it as printer assumption so it costs about 75 cad date let me put it something within the april time frame and category so category you can actually change the categories you can manage the categories so here you see ticket cost meals entertainment gasoline gift hotel laundry other parking postage shipping car rental taxi bus telephone tip train books periodicals cell phone dues subscriptions meals justified and training fees i think most of these categories are what we generally incur as a small business owner if you need to edit any of this you can always do that but in this case i'm not going to edit anything i'll just put this under my other type of expense and it's reimbursable these guys have the default settings as reimbursable which you can change in the settings for the entire app if need be i'll go through the settings once i create this expense so just create a done so printer expense is done so it's as easy as that right it was just a few seconds worth of job and i can click the photo from anywhere and since it's an app i can just take my phone it's a mobile thing if you're outside if you're in your car if you're in your shop if you're in your office you can just do this anywhere so it makes a lot of difference because earlier when i was doing this in an excel sheet i used to mainly rely on my laptop i wasn't very comfortable with editing excel on my phone so when it was to rely on the laptop i used to always forget to track my expenses record my expenses at the time and the receipts used to be lying around at home or if it was some kind of a pdf or something then it it used to take me months to track those receipts and put it in an excel sheet so i can do it anywhere i am it doesn't matter and since it is through the mobile phone it's easy to do as well so now that we have created the entire expense report the april expense or the may expense if you want to export it all you need to do is click the export button and make a csv file out of it so this was one of the major plus points for me with this app because you know tracking it through excel sheet is the easiest way you can track your expenses and now that we have created this let's go back to the settings so in case you share your business with more than one person then probably smart receipts plus would be a good option for you a paid subscription would be required but since i'm doing the business alone i don't have to rely on any kind of paid options for this app whatever they give as free options work very well for me you can also put in your default email in case you know that you're always going to be the recipient of that email other than this basically there is just the date format the currency that you would like to like to record your expenses in there can also they can also include a tax field generally it is gst 13 over here in ontario you can add that as a separate field if needed in your expenses you know you can always play around with these settings you can also customize your csv output let's look at that right you can just see what kind of columns you need in your excel sheet and have a very good sorted out excel output received date could be included that's it but i feel that this free version helps us a lot and i especially liked the export option where you can see all your expenses in one shot in an excel sheet at the end of the term at the end of the year especially during the tax season i hope you found this content useful this particular app has been a life saver for me in terms of tracking those multiple receipts and multiple expenses that you end up incurring over the course of a year if you found this content useful please do subscribe to my channel for more such content and thank you so much for watching [Music]