What is signNow’s Private Cloud Solution and how does it enhance security?
The signNow On-Premises and Private Cloud Solutions enable companies to leverage the power and usability of the signNow eSignature platform while satisfying robust security requirements.
With that in mind, signNow offers two different deployment options: Appliance and Virtual Appliance. The Appliance is for users who need to run their private signNow cloud on-premises. The Virtual Appliance is for customers who prefer to deploy signNow on a VMware or Hyper-V virtual machine.
Keep Data On-Site
The signNow Appliance and Virtual Appliance run within your network and require no internet connection. You can also selectively expose the application to the outside environment in a variety of ways: opening up ports or separating the application layer and storing it in the DMZ. For other options, please contact our support team.
Keep Data In-Country
With the signNow Appliance and Virtual Appliance, you can run a private or publicly available version of the application while retaining all of your data at a data center within a specific country. For example, you can run your own unique instance of signNow from a data center in Germany. And though it can be accessed from anywhere, you know precisely where your data is stored.
Control Your SMTP Traffic
By using the signNow Appliance or Virtual Appliance, you have fine-grained control over SMTP traffic. You can enforce policies and control data using your own standards. For example, you can set SMTP retention policies or affix disclaimers to email traffic automatically without any action required on the part of your users. Hardware solutions are also available.
Maintain Compliance With Industry Standards
The signNow Appliance works with systems that support HIPAA, FINRA, and other compliance regulations.
Download Full Audit History
The signNow Appliance enables admins to download a full audit history as part of its backup solution.
Virtual Environments or Hardware
signNow utilizes VMware ESX and ESXi, VMware Server/Workstation/Player/Fusion, Microsoft Hyper-V, CITRIX XenServer, as well as various hardware solutions.
Active Directory and LDAP Support
Leverage existing user directories via Active Directory or LDAP with the ability to manage access by group and domain.
Works With Existing Email Systems
The signNow Appliance integrates with your existing email systems for easy compliance and control.
Export Documents with Audit History
Easily obtain documents with their detailed history logs from the signNow Appliance.
Full-Featured REST API
Just like the public cloud solution by signNow, the signNow Appliance seamlessly integrates with other applications via the RESTful API.
Multiple Network Configurations
The signNow Appliance can run in an entirely private environment, in a hosted private cloud, in a corporate network, or in many other configurations.
Strong Data Encryption
On the signNow virtual machine, data is encrypted at rest, which ensures the safety of the information you store.
What are the deployment options?
What about security?
Which client applications are supported?
The web app is accessible using the following browsers: Safari, Chrome, Firefox, and Internet Explorer. Mobile applications are available for iPhone, iPad, and Android devices (version 4.3 and above).
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Why choose signNow
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Free 7-day trial. Choose the plan you need and try it risk-free.
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Honest pricing for full-featured plans. signNow offers subscription plans with no overages or hidden fees at renewal.
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Enterprise-grade security. signNow helps you comply with global security standards.
Protect your documents with the private cloud solution for better security feature in signNow
Managing deals electronically is fast, easy, and cost-effective. But you've already heard all this. What really matters is safety. Hundreds of companies are exposed to cyber attacks every day, so it's important to ensure that your document management and eSignature solution is secure and well-protected.
signNow complies with GDPR, 21 CFR Part 11, SOC 2 Type II certification, and other national and international regulations. That means the service processes and stores your personal data according to the global standards. Moreover, the service provides you with beneficial features, such as the private cloud solution for better security tool for further protecting your data and records. Look at the guidelines below to handle your deals online safely.
How to use the private cloud solution for better security option:
- Open the document that you want to encrypt.
- Start editing and add fillable fields for an eSignature, date and text or other attachment (such as a photo).
- Insert your information and eSign the template if needed.
- When the editing is over, click Invite to Sign, and the changes will be saved automatically.
- Enter the recipient's email address and customize a message for them if you want.
- Click Advanced Options below to level up protection.
- In the Authentication field, select the method that suits you and your customer or partner (via a call, SMS, or password).
- Note, if you choose password authentication, you'll need to share it with your recipient directly.
- Set an expiration date and send the invitation.
- Remember to exit the app when finished or set up automatic logout.
Transferring documents through signNow is safer than delivering them physically. You can also check your Document History whenever you want to know who opened and signed a PDF and when they did it. Find out how to improve security and protect your contracts, agreements and invoices with signNow. Try out the private cloud solution for better security feature now and create a trustworthy eSignature workflow for any team, including HR, IT, Finance, in just clicks!
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Electronic Signature FAQs
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Is it secure to send documents for signing via signNow?
Yes. In addition to the advanced encryption protocols for data storage and transmission maintained by signNow, you can also add an extra layer of protection to any document you send. For example, users can enable signer authentication by password, phone number, or phone call. -
Is it safe to store and manage my documents in signNow?
Absolutely! signNow maintains industry-leading security and ensures that your data is safely stored and shared in compliance with HIPAA, GDPR, 21 CFR Part 11, PCI DSS, SOC 2 Type II. -
What is two-factor authentication?
Two-factor authentication allows you to protect your documents from unauthorized access and make sure they are signed by the right people. With signNow, you can authenticate signers by password, phone number, or phone call. -
Can signers edit the documents I send to them?
Your recipients can only add information to the fillable fields you provide. If no fields are found within your document except for a signature field, your recipients will only be able to eSign the document. Other than yourself, nobody can edit the documents you send for signing (unless you add fillable fields). -
How do I protect a document using a recipient’s phone number?
When you’ve finished editing a document, click Invite to Sign. Then, click the gear icon next to your signer’s email address. In the Authentication Type dropdown, select Phone Call or Text Message (SMS). Next, enter your recipient’s phone number and hit Apply. -
Is signNow HIPAA compliant?
Yes, signNow ensures industry-leading encryption and security measures for medical data transmission and safekeeping. To enable HIPAA compliance for your organization, you’ll need to sign a Business Associate Agreement with signNow. -
Is an eSigned document legally binding?
Yes, eSignatures are legally binding in the USA, more than thirty countries of Europe, and many other regions worldwide. signNow allows you to create a unique electronic signature and safely apply it to documents in one click without the hassles of printing, scanning, or mailing. -
Can I track the history of my documents?
You can review all your actions with documents by clicking the More button next to a document and then selecting History from the dropdown.
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Frequently asked questions
How do you generate a document and apply an electronic signature to it?
How do I add an electronic signature to a Word document?
How can I upload and sign a PDF?
The ins and outs of eSignature



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