Private Cloud Solution for Better Security

Create and manage advanced eSignature workflows within your existing corporate network. Maintain compliance with your organization’s security requirements.

Award-winning eSignature solution

What a Private Cloud Solution Means for Document Security

A private cloud solution for better security places applications and document processing inside a dedicated, isolated environment rather than a shared public cloud. For eSignature workflows this isolates data, enforces customer-controlled network access, and centralizes encryption and key management. Enterprises use private cloud deployments to meet strict data residency, regulatory, and internal governance requirements while retaining centralized administration, audit capabilities, and integration with internal identity providers. When configured correctly, a private cloud reduces exposure to multi-tenant risks and helps align security controls with organizational policies and compliance obligations.

Why Choose a Private Cloud Deployment

Private cloud deployments reduce shared-tenant exposure, increase control over encryption keys and access, and simplify compliance with strict regulatory or contractual security requirements for sensitive documents.

Why Choose a Private Cloud Deployment

Common Security and Operational Challenges Addressed

  • Regulatory data residency needs that public clouds cannot guarantee
  • Complex key management and lack of customer-controlled encryption
  • Visibility gaps in access logs and tenant isolation
  • Integration friction with internal identity and monitoring tools

Representative User Profiles and Deployment Roles

IT Security Director

Responsible for selecting deployment topology, configuring network isolation, and validating encryption and key management. Works with procurement and legal to ensure service agreements and Business Associate Agreements (BAAs) meet organizational compliance requirements and oversees technical audits.

Contracts Manager

Manages templates and signing workflows inside the private cloud environment, ensures document retention schedules and approval routing comply with policy, and coordinates with IT to resolve signer authentication or access issues while maintaining chain-of-custody records.

Organizations That Benefit from Private Cloud eSignature Solutions

Highly regulated organizations and enterprises with strict data governance typically choose private cloud deployments to maintain control over sensitive documents and signing workflows.

  • Healthcare providers and payers managing PHI and HIPAA obligations
  • Financial institutions handling customer financial and identity data
  • Education and government bodies requiring data residency and audit control

These deployments balance security, compliance, and operational control while preserving modern eSignature features such as audit trails and API integration.

Key Features to Look for in a Private Cloud eSignature Solution

When evaluating solutions for a private cloud deployment, prioritize features that connect security, compliance, and usability to sustain enterprise signing workflows and auditability.

Customer key control

Integration with customer-managed key stores or HSMs for encryption at rest and separation of duties, enabling organizations to retain control over cryptographic keys used to protect signed documents.

SAML SSO and MFA

Native SAML-based single sign-on and multi-factor authentication options that align signer access with corporate identity providers and reduce credential sprawl and access risk for signing operations.

Immutable audit trails

Comprehensive, tamper-evident audit logs that record signer events, IP addresses, timestamps, and document state transitions to support legal admissibility and regulatory inspection needs.

Dedicated network controls

Deployment options that leverage VPCs, private connectivity, and strict firewall policies to restrict access to the signing environment to approved networks and systems only.

API and integration support

Full-featured REST APIs, webhooks, and SDKs to automate document flows, integrate with CRMs and DMS platforms, and preserve private cloud routing for embedded signing scenarios.

Retention and eDiscovery

Configurable retention policies, export capabilities, and eDiscovery support ensuring signed documents are retained and retrievable according to legal and policy obligations.

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How Online Private Cloud eSignature Workflows Operate

Overview of the common sequence for preparing, sending, and storing signed documents within a private cloud environment.

  • Document preparation: Upload or generate templates in the private environment
  • Recipient authentication: Apply SSO, SMS, or knowledge-based checks
  • Signing process: Signers apply electronic signatures via web or mobile
  • Secure storage: Signed assets saved with controlled keys and retention rules
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Quick Setup: Private Cloud eSignature in Four Steps

A concise sequence to begin using a private cloud solution for better security with eSignature workflows; these steps assume coordination between security, IT, and business teams.

  • 01
    Assess requirements: Document regulatory and residency needs
  • 02
    Choose topology: Select VPC, single-tenant, or dedicated cloud
  • 03
    Integrate identity: Configure SAML/SSO and MFA
  • 04
    Validate controls: Test encryption, logging, and backups
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Why choose airSlate SignNow

  • Free 7-day trial. Choose the plan you need and try it risk-free.
  • Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
  • Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
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Recommended Workflow Configuration for Private Cloud eSignatures

Suggested default settings and key configuration points to align signing workflows with private cloud security and compliance requirements.

Setting Name Configuration
Signature sequencing and recipient order Sequential signing enforced
Document retention and archival policy 90 days retention default
Automated reminder cadence and timing 48 hours, three reminders
Conditional fields and routing rules Enable conditional routing
Audit log storage and export settings Exportable daily archives

Supported Platforms: Mobile, Tablet, and Desktop Considerations

Private cloud eSignature solutions typically provide responsive web interfaces and native apps, enabling signers on desktop, tablet, or mobile to complete workflows while traffic routes through the private environment.

  • Web browser: Modern browsers supported
  • Mobile apps: iOS and Android native apps
  • APIs and SDKs: REST APIs and client SDKs

Ensure your deployment includes secure gateway configurations, mobile MDM policies where applicable, and compatibility testing with corporate network constraints to deliver a consistent signer experience across devices.

Core Security Controls in Private Cloud Deployments

Encryption at rest: Customer-controlled keys
Encryption in transit: TLS 1.2+ enforced
Key management: HSM or KMS integration
Network isolation: VPC and firewall rules
Access control: SAML/SSO and MFA
Audit logging: Immutable audit trails

Industry Examples Using Private Cloud eSignature

Two illustrative scenarios show how private cloud deployments address specific compliance and operational needs across industries.

Healthcare provider deployment

A regional health network required patient consent and billing signatures stored within its own cloud to comply with HIPAA

  • Implementation included SAML SSO integration and a hosted HSM for key control
  • Staff gained clearer audit trails and reduced third-party exposure

Resulting in strengthened HIPAA posture and easier audit responses.

Financial services contract flow

An investment firm moved client onboarding and account agreements into a private cloud to meet strict data residency rules

  • The deployment used RBAC, MFA, and API controls to integrate with internal CRM
  • This reduced external access vectors and centralized compliance evidence

Leading to faster regulatory reviews and consistent retention policy enforcement.

FAQs About Private Cloud eSignature Deployments

Common questions and concise answers to help teams plan, deploy, and operate private cloud eSignature workflows in compliance-focused environments.

Feature Comparison: Private Cloud and Security Capabilities

A concise comparison of key security and compliance capabilities across leading eSignature providers with private cloud considerations noted.

Feature, security, and compliance criteria signNow (Recommended) DocuSign Adobe Sign
Data residency and private cloud options Available on request Limited options
Encryption standards and key management AES-256 AES-256 AES-256
HIPAA support and business associate agreement BAA available BAA available BAA available
Bulk Send and API automation capabilities
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Risks and Penalties for Inadequate Document Security

Regulatory fines: Significant monetary penalties
Legal exposure: Contract disputes and liability
Reputational damage: Loss of customer trust
Operational disruption: Service downtime and audits
Data breach costs: Notification and remediation expenses
Contract invalidation: Challenges to signature validity

Pricing and Plan Notes for Major eSignature Providers

High-level pricing and plan characteristics; comparisons use commonly available entry-plan descriptors and vendor plan positioning as of current market offerings.

Plan details and providers signNow (Recommended) DocuSign Adobe Sign HelloSign PandaDoc
Starting price (monthly, per user) Starts around $8 per user per month Entry tiers from about $10 monthly per user Plans begin near $12 monthly per user Dropbox Sign starts near $15 per user monthly Plans often start around $19 per user monthly
Free trial and free tier availability Free trial available, no permanent free tier Free trial available, no free tier Free trial available; no free tier Free trial; limited free tier available Free trial; free eSign starter plan available
Private cloud or on-premises option Available on request for enterprise customers Typically no on-prem option Cloud-only service Cloud-only service Cloud-first platform
API access and developer resources Comprehensive REST API and SDKs for developers Full API platform and extensive SDKs REST APIs with Adobe integrations REST API and SDKs available Robust API and template APIs
HIPAA and enterprise compliance readiness BAA available and enterprise compliance support BAA available for covered accounts BAA available for enterprise customers BAA available on request BAA available for select plans

What is airSlate SignNow’s Private Cloud Solution and how does it enhance security?

The airSlate SignNow On-Premises and Private Cloud Solutions enable companies to leverage the power and usability of the airSlate SignNow eSignature platform while satisfying robust security requirements.

With that in mind, airSlate SignNow offers two different deployment options: Appliance and Virtual Appliance. The Appliance is for users who need to run their private airSlate SignNow cloud on-premises. The Virtual Appliance is for customers who prefer to deploy airSlate SignNow on a VMware or Hyper-V virtual machine.

Keep Data On-Site

The airSlate SignNow Appliance and Virtual Appliance run within your network and require no internet connection. You can also selectively expose the application to the outside environment in a variety of ways: opening up ports or separating the application layer and storing it in the DMZ. For other options, please contact our support team.

Keep Data In-Country

With the airSlate SignNow Appliance and Virtual Appliance, you can run a private or publicly available version of the application while retaining all of your data at a data center within a specific country. For example, you can run your own unique instance of airSlate SignNow from a data center in Germany. And though it can be accessed from anywhere, you know precisely where your data is stored.

Control Your SMTP Traffic

By using the airSlate SignNow Appliance or Virtual Appliance, you have fine-grained control over SMTP traffic. You can enforce policies and control data using your own standards. For example, you can set SMTP retention policies or affix disclaimers to email traffic automatically without any action required on the part of your users. Hardware solutions are also available.

Maintain Compliance With Industry Standards

The airSlate SignNow Appliance works with systems that support HIPAA, FINRA, and other compliance regulations.

Download Full Audit History

The airSlate SignNow Appliance enables admins to download a full audit history as part of its backup solution.

Virtual Environments or Hardware

airSlate SignNow utilizes VMware ESX and ESXi, VMware Server/Workstation/Player/Fusion, Microsoft Hyper-V, CITRIX XenServer, as well as various hardware solutions.

Active Directory and LDAP Support

Leverage existing user directories via Active Directory or LDAP with the ability to manage access by group and domain.

Works With Existing Email Systems

The airSlate SignNow Appliance integrates with your existing email systems for easy compliance and control.

Export Documents with Audit History

Easily obtain documents with their detailed history logs from the airSlate SignNow Appliance.

Full-Featured REST API

Just like the public cloud solution by airSlate SignNow, the airSlate SignNow Appliance seamlessly integrates with other applications via the RESTful API.

Multiple Network Configurations

The airSlate SignNow Appliance can run in an entirely private environment, in a hosted private cloud, in a corporate network, or in many other configurations.

Strong Data Encryption

On the airSlate SignNow virtual machine, data is encrypted at rest, which ensures the safety of the information you store.

What are the deployment options?

  • airSlate SignNow Virtual Appliance – Private cloud VM
  • airSlate SignNow Appliance – On-Premises appliance
  • What about security?

  • Data stored in a private cloud or VM is not sent to the public cloud.
  • Backups are easily made via the airSlate SignNow Backup Server.
  • Which client applications are supported?

    The web app is accessible using the following browsers: Safari, Chrome, Firefox, and Internet Explorer. Mobile applications are available for iPhone, iPad, and Android devices (version 4.3 and above).

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