Private cloud deployments help centralize control over data residency, encryption keys, and authentication policies, reducing third-party exposure. They are often chosen where regulatory compliance, contractual confidentiality, or internal risk tolerances require stricter separation than public cloud services provide.
IT Administrators design and maintain the private cloud environment, configure network security, integrate single sign-on and directory services, and ensure system updates and backups are applied on schedule to meet internal security policies.
Compliance Officers review retention, encryption, and audit policies for signed documents, validate that the private cloud deployment meets HIPAA, FERPA, or other applicable regulations, and document controls for audits and third-party assessments.
Organizations with strict compliance needs or sensitive data classifications often require private cloud deployments for digital signing workflows.
Adoption decisions usually balance security requirements against operational complexity and total cost of ownership for private cloud infrastructure.
Integration should allow secure transfer of documents from Google Workspace into the private environment with controlled connectors, preserving access metadata and minimizing document exposure during the handoff.
A connector to CRM systems should support secure API authentication and scoped permissions so signed agreements and metadata synchronize without broad access to core customer records.
Dropbox and enterprise storage integrations must route files through secure gateways or private endpoints to ensure documents never transit unapproved public channels during processing.
Template management inside the private cloud allows standardized fields and clauses, reducing errors and ensuring only approved language is used in controlled documents.
| Setting Name | Configuration |
|---|---|
| Reminder Frequency | 48 hours |
| Signature Expiry | 90 days |
| Retention Period | 7 years |
| Audit Log Retention | 10 years |
| Session Timeout | 15 minutes |
Ensure client devices and infrastructure meet minimum requirements for browsers, network access, and authentication to interact reliably with a private cloud signing service.
Confirm firewall rules, certificate trust chains, and SSO endpoints prior to deployment to avoid connectivity issues and to maintain a secure, responsive user experience.
A midsize hospital consolidates patient consent and medical release forms into a private cloud signing platform to limit external exposure and centralize access control.
Leading to stronger oversight and documented controls for regulators.
A regional bank deploys contracts and loan documents within a private cloud instance and integrates internal key management to control signing keys.
Resulting in clearer responsibility boundaries and stronger evidence for compliance reviews.
| Criteria | signNow (Recommended) | DocuSign | Adobe Sign |
|---|---|---|---|
| Private Cloud Deployment | Available | Limited | Contact sales |
| HIPAA-specific controls | |||
| SAML SSO support | |||
| Customer-managed keys | Limited |
| Starting Price (per user/month) | From $8 | From $10 | From $15 | Contact sales | From $12 |
|---|---|---|---|---|---|
| Enterprise Private Cloud Option | Available with plan | Available via enterprise | Contact sales | Available | Contact sales |
| Document storage included | Included basic tier | Tier dependent | Tier dependent | Included | Included limited |
| Support level | Business & enterprise support | Enterprise SLA options | Enterprise SLA | Enterprise support | Enterprise support |
| Free trial availability | Yes | Yes | Yes | Yes | Yes |
| Contract terms | Monthly or annual | Annual enterprise terms | Annual enterprise terms | Annual terms | Monthly or annual |
The airSlate SignNow On-Premises and Private Cloud Solutions enable companies to leverage the power and usability of the airSlate SignNow eSignature platform while satisfying robust security requirements.
With that in mind, airSlate SignNow offers two different deployment options: Appliance and Virtual Appliance. The Appliance is for users who need to run their private airSlate SignNow cloud on-premises. The Virtual Appliance is for customers who prefer to deploy airSlate SignNow on a VMware or Hyper-V virtual machine.
The airSlate SignNow Appliance and Virtual Appliance run within your network and require no internet connection. You can also selectively expose the application to the outside environment in a variety of ways: opening up ports or separating the application layer and storing it in the DMZ. For other options, please contact our support team.
With the airSlate SignNow Appliance and Virtual Appliance, you can run a private or publicly available version of the application while retaining all of your data at a data center within a specific country. For example, you can run your own unique instance of airSlate SignNow from a data center in Germany. And though it can be accessed from anywhere, you know precisely where your data is stored.
By using the airSlate SignNow Appliance or Virtual Appliance, you have fine-grained control over SMTP traffic. You can enforce policies and control data using your own standards. For example, you can set SMTP retention policies or affix disclaimers to email traffic automatically without any action required on the part of your users. Hardware solutions are also available.
The airSlate SignNow Appliance works with systems that support HIPAA, FINRA, and other compliance regulations.
The airSlate SignNow Appliance enables admins to download a full audit history as part of its backup solution.
airSlate SignNow utilizes VMware ESX and ESXi, VMware Server/Workstation/Player/Fusion, Microsoft Hyper-V, CITRIX XenServer, as well as various hardware solutions.
Leverage existing user directories via Active Directory or LDAP with the ability to manage access by group and domain.
The airSlate SignNow Appliance integrates with your existing email systems for easy compliance and control.
Easily obtain documents with their detailed history logs from the airSlate SignNow Appliance.
Just like the public cloud solution by airSlate SignNow, the airSlate SignNow Appliance seamlessly integrates with other applications via the RESTful API.
The airSlate SignNow Appliance can run in an entirely private environment, in a hosted private cloud, in a corporate network, or in many other configurations.
On the airSlate SignNow virtual machine, data is encrypted at rest, which ensures the safety of the information you store.
The web app is accessible using the following browsers: Safari, Chrome, Firefox, and Internet Explorer. Mobile applications are available for iPhone, iPad, and Android devices (version 4.3 and above).
