9
Notification to
Affected Agencies
CONTENTS
Notification to Affected Agencies ............................................................................
Affected Agencies to be Notified .............................................................................
WV Soil Conservation Districts ...............................................................................
WV Regional Planning and Development Councils ................................................
Checklist - Affected Agency Notification .................................................................
Memorandum regarding MOU ................................................................................
Notification Form to Federal Agencies in MOU .......................................................
Notification to the West Virginia Development Office .............................................
Permit Handbook
Section 9 – Notification of Affected Agencies
SUBJECT:
Notification to Affected Agencies
DATE:
March 1, 1997
Revised:
May 30, 2000
Upon receipt of an "Administratively Complete" application for a surface mining permit,
Amendment, significant permit revision/IBR, or permit renewal, DEP shall notify all federal or
state government agencies with authority to issue permits and licenses applicable to the
proposed surface mining and reclamation operation or those agencies with an interest in the
proposed operation. Send agency notification letter and copy of legal ad to the agencies listed
on the following page (sample letter in this section).
Reviewer shall complete checklist (sample in this section)
WVDEP
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Permit Handbook
Section 9 – Notification of Affected Agencies
AFFECTED AGENCIES TO BE NOTIFIED
1.
WV Soil Conservation District
(listing in this section)
2.
Regional Planning Development Council
(listing in this section)
3.
Applications in Northern WV to Pittsburgh except in Braxton/Webster/Pocahontas/Gilmer to
Huntington. Applications in Southern WV to Huntington
U. S. Army Corps of Engineer
U. S. Army Corps of Engineers
1000 Liberty Avenue
502 8th Street
ATTN: Chief Regulatory Branch
ATTN: Chief of Energy Resource Branch
Pittsburgh, PA 15222-4186
Huntington, WV 25701
4.
National Park Service
National Resource Management
Specialist
104 Main Street
P. O. Box 246
Glen Jean, WV 25846
5.
WV Department of Environmental
Protection, Division of Air Quality
601 57th Street
Charleston, WV 25304
6.
Division of Culture and History
Historic Preservation Officer
1900 Kanawha Blvd. East
Charleston, WV 25305
7.
U. S. Fish & Wildlife Service
P.O. Box 1278
Elkins, WV 26241
Attn: Field Supervisor
8.
DNR Wildlife Heritage Data Base
Elkins Operations Center
Box 67, Ward Road
Elkins, WV 26241
9.
Office of Miner’s Health, Safety and Training
1615 Washington Street, East
Charleston, WV 25311-2126
WVDEP
Only applications on the Gauley, New, or Bluestone Rivers
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Permit Handbook
Section 9 – Notification of Affected Agencies
10.
*Office of Surface Mining
1027 Virginia Street, East
Charleston, WV 25301
Attn: Field Office Director
11.
*Environmental Protection Agency (EPA)
1650 Arch Street
Philadelphia, PA 16103-2029
Attn: Director of the NCER
12.
If in city limits, notify municipal government
13.
Any public works which may have an interest of be affected (sewage & water treatment
authorities or water companies in locality of operation).
14.
West Virginia Coalfield Development Office
Capitol Complex, Building 6, Room 620
Charleston, WV 25305-0311
Attn: Energy Development Specialist
Surface applications only
NOTE:
*
When approved for advertisement, place copy of application on file at County Clerk’s Office.
Notification required only for applications proposing valley fills.
WVDEP
9-3
Permit Handbook
Section 9 – Notification of Affected Agencies
WEST VIRGINIA SOIL CONSERVATION DISTRICTS (“SCD”)
Updated 01/23/2014
Capitol SCD
Kanawha
418 Goff Mountain Road, Suite 102
Cross Lanes, WV 25313
Eastern Panhandle SCD
151 Aikens Center Suite 1
Martinsburg, WV 25401
Berkeley, Jefferson, Morgan
Elk SCD
740 Airport Road
Sutton, WV 26601
(304) 765-2535
Braxton, Clay, Nicholas, Webster
Greenbrier Valley SCD
179 Northridge Drive
Lewisburg, WV 24901
Greenbrier, Monroe, Pocahontas
Guyan SCD
2631 5th Street Road
Huntington, WV 25701
Boone, Cabell, Lincoln, Logan, Mingo, Wayne
Little Kanawha SCD
91 Boyles Lane
Parkersburg, WV 26104
Calhoun, Ritchie, Roane, Wirt, Wood
Monongahela SCD
201 Scott Avenue
Morgantown, WV 26508
Marion, Monongalia, Preston
Northern Panhandle SCD
1 Ballpark Drive
McMechen, WV 26040
Brooke, Hancock, Marshall, Ohio
Potomac Valley SCD
500 East Main St.
Romney, WV 26757
Grant, Hampshire, Hardy, Mineral, Pendleton
Southern SCD
463 Ragland Road
Beckley, WV 25801
Fayette, McDowell, Mercer, Raleigh, Summers, Wyoming
Tygarts Valley SCD
Route 4, Box 501
Philippi, WV 26416
Barbour, Randolph, Taylor, Tucker, Upshur
Upper Ohio SCD
10 Pleasant View Lane
Sistersville, WV 26175
Pleasants, Tyler, Wetzel
Western SCD
224-C First Street
Point Pleasant, WV 25550
Jackson, Mason, Putnam
West Fork SCD
Rt. 2, Box 204-E
Mt. Clare, WV 26408
Doddridge, Gilmer, Harrison, Lewis
WVDEP
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Permit Handbook
Section 9 – Notification of Affected Agencies
WEST VIRGINIA REGIONAL PLANNING AND DEVELOPMENT COUNCILS
Region I Planning and Development Council
Suite 5
1439 Main Street
Princeton, WV 24740
(304) 431-7225
McDowell, Mercer, Monroe, Summers, Raleigh, Wyoming
Region II Planning and Development Council
P. O. Box 939
720 Fourth Ave.
Huntington, WV 25712
(304) 529-3357
Cabell, Lincoln, Logan, Mason, Mingo, Wayne
Region III Planning and Development Council
315 D Street
South Charleston, WV 25303
(304) 744-4258 FAX: 744-2534
Boone, Clay, Kanawha, Putnam
Region IV Planning and Development Council
425 Main Street - Suite A
Summersville, WV 26651
(304) 872-4970
Fayette, Greenbrier, Nicholas, Pocahontas, Webster
Region V Planning and Development Council
531 Market Street, P. O. Box 247
Parkersburg, WV 26105
(304) 422-4993 FAX: 442-4998
Calhoun, Jackson, Pleasants, Ritchie, Roane, Tyler, Wirt,
Wood
Region VI Planning and Development Council
7003-C Mountain Park Drive
Fairmont, WV 26554
(304) 366-5693
Doddridge, Harrison, Marion, Monongalia, Preston, Taylor
Region VII Planning and Development Council
1 Edmiston Way, Suite 225
Buckhannon, WV 26201
(304) 472-6564
Barbour, Gilmer, Lewis, Randolph, Braxton, Tucker, Upshur
Region VIII Planning and Development Council
P. O. Box 849
Petersburg, WV 26847
(304) 257-2448
Grant, Hampshire, Hardy, Mineral, Pendleton
Region IX Planning and Development Council
400 W. Stephen Street, Suite 301
Martinsburg, WV 25401
(304) 263-1743
Berkeley, Jefferson, Morgan
Region X Planning and Development Council
P. O. Box 2086
Wheeling, WV 26003
(304) 242-1800
Ohio, Marshall, Wetzel
Region XI Brooke-Hancock-Jefferson Metropolitan
Planning Commission
124 North Fourth Street, Second Floor
Steubenville, OH 43952
(740) 282-3685
Brooke, Hancock
WVDEP
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Permit Handbook
Section 9 – Notification of Affected Agencies
Sample Notification to Affected Agency
Date
Name and Address of Affected Agency
TO WHOM IT MAY CONCERN:
You are hereby notified that an application as described in the attached notice is on file
with the West Virginia Department of Environmental Protection located at
__________________.
For applications with AOC variance and Post Mining Land Use,
the following paragraph is used:
This application contains an Approximate Original Contour variance and a Post Mining
Land Use change.
For SMA and Renewal, the following paragraph is used:
If you should desire to review or submit comments on this application, you may do so in
accordance with the attached notice within 50 days of the date of this letter.
For IBR and Revision, the following paragraph is used:
If you should desire to review or submit comments on this application, you may do so in
accordance with the attached notice within 15 days of the date of this letter.
Any comments should reference the company name and application number as shown on
the attached notice.
Sincerely,
__________________________________
OMR Representative
Attachment
WVDEP
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Permit Handbook
Section 9 – Notification of Affected Agencies
CHECKLIST
AFFECTED AGENCY NOTIFICATION
APPLICANT:
PERMIT/SMA #
TYPE OF APPLICATION
SMA
Renewal
Significant IBR/Revision
Amendment
Agency Notification Letter and Copy of Legal Ad has been sent to the following:
(see Affected Agencies to be Notified page for addresses)
____
____
2. Division of Culture & History
____
3. Division of Air Quality
____
4. Division of Natural Resources
____
5. Regional Planning Commission
____
6. WV Soil Conservation District
____
7. If in city limits, notify municipal government
____
8. National Park Service (if applicable)
____
____
9. Public Works (Sewage and Water Treatment authorities in locality of
operation (Question C-8 of MR-4)
10. * U. S. Army Corps of Engineers (Pittsburgh or Huntington)
____
11. * U. S. Fish & Wildlife Service
____
*Items 10 and 11, use standard agency notification unless valley fills are
proposed. If valley fills are involved, items 10 thru 13 require valley fill
notification, sample legal ad and maps. Send within 10 days of receipt of
application.
12. * U. S. Office of Surface Mining (OSM) (valley fills only)
____
13. * U. S. Environmental Protection Agency (EPA) (valley fills only)
____
14. WV Development Office (if applicable)
____
WVDEP
1. Send public review copy of application to appropriate County Clerk
15. Office of Miner’s Health, Safety and Training
9-7
Permit Handbook
Section 9 – Notification of Affected Agencies
(LETTERHEAD)
MEMORANDUM
TO:
Permit Supervisors
FROM:
Lewis A. Halstead, Assistant Chief
DATE:
April 12, 1999
RE:
Notification to Affected Agencies
A Memorandum of Understanding (MOU) has been executed between DEP and the
Office of Surface Mining, EPA, U. S. Army Corps of Engineers and the U. S. Fish and Wildlife
Service. In accordance with the MOU, all surface mine applications submitted with fills will
now require the attached notification letter to be submitted to each of the noted federal
agencies along with a copy of the sample ad and two maps.
Please inform all applicants that if the surface mining application contains fills, they
must submit eight (8) additional maps with the application. Four (4) topographic maps at a
scale of 1” to 500’ (1” to 200’ for underground) and four (4) topographic maps of a scale of 1”
to 2000’ (standard USGS topographic maps) will be required by the applicant. The notification
to the federal agencies is to be mailed within ten (10) days of receipt of the application. Each
region is to insert their address on the letterhead of the notification to indicate which region is
reviewing the application. At the bottom of the second page of the notification is the agency
and contact person to receive the notification.
Please use this notification process immediately. The notification to other affected
agencies will not change. If you have any questions, please contact this office.
LAH:fl
WVDEP
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Permit Handbook
Section 9 – Notification of Affected Agencies
Division of Mining and Reclamation
REGIONAL OFFICE ADDDRESS
West Virginia Department of Environmental Protection
Cecil H. Underwood
Governor
Michael P. Miano
Director
In accordance with the Memorandum of Understanding between the U. S. Office of Surface
Mining, the U. S. Environmental Protection Agency, the U. S. Army Corps of Engineers, the
U. S. Fish and Wildlife Service and the West Virginia Department of Environmental Protection,
the following information will be submitted to the federal agencies for applications resulting in
the placement of excess spoil fills and underground development spoil (from the face-up
operation) in the waters of the United States.
Applicant Name: __________________________________
SMA No. _________________
Mailing Address: _____________________________________________________________
1. Type of Mining Proposed:
___SURFACE
___Area Mine
___Mountaintop
___Contour
___Steep Slope
___Auger
___Other (Specify):
___UNDERGROUND
2. Excess Spoil Information:
Number of Fills __________
Fill ID
Watershed acreage above the toe of fill
___
_____________________________
___
_____________________________
___
_____________________________
___
_____________________________
___
_____________________________
Add additional lines if necessary.
WVDEP
Receiving Stream
______________________________
______________________________
______________________________
______________________________
______________________________
9-9
Permit Handbook
Section 9 – Notification of Affected Agencies
3. Location of the Operation:
County ______________Quadrangle _______________ Nearest Post Office ______________
Latitude ____________’______”
Longitude ____________’______”
Acreage proposed in the application __________________
4. Check the following that are present in the initial submittal and attach this information:
___Potential threatened and endangered species habitat
___Potential wetlands or other special aquatic site impacts
___Proposed Mitigation Plan
Comments__________________________________________________________________________
5. The applicant shall submit:
Four (4) topographic maps at a scale of 1” to 500’, (1” to 200’ for underground) color coded
to show the boundaries and extent of the proposed operation (same as proposal/drainage map)
Four (4) topographic maps of a scale of 1” to 2000’ (standard USGS topographic maps)
which show the boundaries of the proposed operation
Sample ad
NOTE: DEP shall complete this form, attach a copy of the sample ad and a copy of each map and submit to the
following federal agencies. No additional notices to these agencies will be required for Article 3 by WVDEP.
U. S. Office of Surface Mining (OSM)
Attn: Field Office Director
1027 Virginia Street, East
Charleston, WV 25301
U. S. Environmental Protection Agency (EPA)
Attn: Office of Environmental Programs –
Assistant Division Director
1650 Arch Street
Philadelphia, PA 16103-2029
U. S. Army Corps of Engineers (COE)
Attn: Chief of Regulator Division
502 8th Street
Huntington, WV 25701
U. S. Fish and Wildlife Service (FWS)
Attn: Project Leader
P. O. Box 1278
Elkins, WV 26241
Additional information may be supplied to the federal agencies upon request.
NOTE: This information has not been reviewed and is subject to change during the review process.
WVDEP
9-10
Permit Handbook
Section 9 – Notification of Affected Agencies
SUBJECT:
Notification to the West Virginia Development Office
DATE:
May 30, 2000
Approval:
Ken Politan, Assistant Chief, OMR
Effective immediately, the West Virginia Development Office (Development Office) is
to be notified upon receipt of a Surface Mining Application (SMA), Amendment, Renewal, or
significant revision/IBR when it pertains to surface mining only.
The Development Office address and contact person has been added to the bottom of the
affected agency notification on page 3 of this section. For this notification only, the notification
letter included in this section must be revised to indicate the date the application was received
by DEP. It is important for the Development Office to know the date the application was
received because the applicant must submit information to the Development Office within a
specific time frame. A copy of the legal ad is to be attached to the notification letter.
WVDEP
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