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Agreement of Sublease

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AGREEMENT OF SUBLEASE

This Agreement of Sublease ("Agreement") is made this 1st day of , by and between XL Vision, Inc., a Delaware corporation, (), and eMerge Interactive, Inc., a Delaware corporation, ().

BACKGROUND

A. By that certain Lease dated (the "Lease"), between XL Realty, Inc. ("Landlord"), as landlord, and Sublessor, as tenant, Sublessor leased from Landlord the premises consisting of approximately square feet (the "Premises") in the building (the "Building") located at , Indian River County (the "Property"), as more particularly described in the Lease, at the rental and upon the terms and conditions set forth in the Lease.

B. Sublessor desires to sublease a portion of the Premises to Sublessee, consisting of approximately square feet of space of the Premises, along with the parking area immediately adjoining the Building ("Subleased Premises"), upon the terms and conditions set forth herein.

Capitalized terms used in this Agreement and not otherwise defined in this Agreement shall have the meanings established the Lease.

NOW, THEREFORE, in consideration of the covenants herein contained, the parties hereto, intending to be legally bound hereby, do covenant and agree as follows:

1. Sublessor's Representations. In order to induce Sublessee to enter into this Sublease, Sublessor represents and warrants to Sublessee that: (a) the Lease comprises the entire understanding and agreement of Landlord and Sublessor with respect to the Premises, (b) neither Landlord nor Sublessor is in default under the Lease, and there exists no state of facts and no event has occurred which, with the passage of time or the giving of notice, or both, would constitute a default by either Landlord or Sublessor under the Lease, and (c) the Premises are in good condition and repair and Sublessor is not aware of the need to repair any part of the Premises.

2. Sublease. Sublessor hereby leases to Sublessee, and Sublessee hereby hires from Sublessor, the Subleased Premises for the period commencing ("Commencement Date") and ending on ("Expiration Date") upon the terms and conditions set forth herein and at all times subject to the Lease. Sublessee, for the benefit of Sublessor and Landlord, hereby agrees that the Lease is incorporated herein by reference, and Sublessee agrees further to be bound by all of the terms, covenants and conditions on the part of "Tenant" to be done, performed and observed under the Lease with respect to the Subleased Premises. Notwithstanding the Expiration Date established in the preceding sentence, this

Agreement shall, unless Landlord elects otherwise, terminate immediately upon the termination or expiration of the Lease.

3. Rent. Sublessee shall pay Sublessor an annual rental equal to $ per square foot times the rentable area of the Subleased Premises, in equal monthly installments of Eight Thousand One Hundred Twenty Four Dollars ($ ), in advance, on the first day of each month during said term, at the office of Sublessor or such other place as Sublessor may designate, without any set off, counterclaim or deduction whatsoever, except that Sublessee shall pay the first monthly installment, pro-rated for the partial month, if any, upon the execution hereof.

4. Operating Expenses. Sublessee's portion of the common area maintenance charges and operating expenses charged by Landlord to the Sublessor shall be % ("Sublessee's Share of the Premises"). The actual amount owed by Sublessee shall be obtained by applying Sublessee's Share of the Premises to the common area maintenance charges and operating expenses payable by Sublessor under the Lease, and Sublessee shall pay the resulting amounts to the Sublessor within ten (10) business days after the date that the Sublessor sends a bill therefor to Sublessee. The bill will include a copy of the invoice or other statement, if any, received from Landlord..

5. Use. Sublessee shall use and occupy the Subleased Premises for general office uses and as an industrial facility including design, engineering, manufacturing, storage and distribution of Sublessee's products, and for no other purposes.

7. Services. Sublessee shall look solely to Sublessor for all services to be rendered to Sublessee under the Lease as if Sublessee were "Tenant" and Sublessor were "Landlord" under the terms of the Lease. Sublessor agrees to perform all obligations of Landlord under the Lease for the benefit of Sublessee. Landlord shall have no liability to Sublessee, and Sublessee agrees that it shall have no rights against Landlord, by reason of this Agreement.

8. Insurance.

(a) Notwithstanding anything herein to the contrary, to the extent that either party is required by the provisions of this Agreement or the Lease to carry insurance, each party hereto hereby releases the other party, its directors, officers, agents, employee and servants to the extent of the releasing party's actual recovery under its insurance policies, from any and all liability or responsibility to it or anyone claiming by, through or under it or them by way of subrogation or otherwise, for any loss or damage which may be inflicted upon the property of such party, notwithstanding that such loss or damage shall have arisen out of the negligent or intentionally tortious act or omission of the other party, its agents or employees.

(b) Each insurance policy that either party is required or authorized to carry hereunder shall contain a clause that the release provided herein shall not affect the policy. Each insurance policy that either party is required to carry hereunder shall contain a waiver of any right of subrogation against the other party. Sublessor and Sublessee hereby waive any right of subrogation against each other on behalf of any and all insurers providing insurance required by the terms hereof.

(c) Sublessee, at its sole expense, shall maintain for the benefit of Sublessor and Landlord, such policies of insurance (and in such form) as are required by the Lease with respect to the Subleased Premises, which policies shall be reasonably satisfactory to Sublessor and Landlord as to coverage and insurer. Each such policy shall name Sublessor and Landlord as additional insured parties.

9. Hold Harmless. Neither Sublessor nor Sublessee shall do or cause to be done, or suffer or permit any act or thing to be done, which may cause the Lease or the rights of Sublessor or Sublessee to be canceled, terminated, forfeited or prejudiced or which may make the other party liable for any damages, claims, fines, penalties, costs or expenses thereunder. Each of the Sublessor and Sublessee shall indemnify and save harmless the other from all suits, actions, judgments, damages, claims, liabilities, awards, losses, fines penalties, costs, charges and expenses, including attorneys fees, that either may sustain by reason of the other's failure to perform the terms of this Agreement or the Lease or by reason of the breach by the other of any of the terms, covenants or conditions of this Agreement or the Lease except those arising out of the negligent acts or omissions of the party being indemnified.

10. Defaults. The provisions of the Lease relating to defaults and remedies are incorporated herein by reference as a separate paragraph of this Agreement and, for purposes of determining the parties' defaults and remedies hereunder, said provisions shall apply between Sublessor and Sublessee reading "Landlord" to mean Sublessor and "Tenant" to mean Sublessee.

11. Binding Effect. The provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives, successors and assigns. This Agreement constitutes the entire agreement between the parties hereto and may not be modified except by an instrument in writing signed by the parties hereto.

14. Notices. Whenever it shall be necessary or desirable for either party to this Agreement to serve any notice or demand on the other party, such notice or demand shall be served by certified mail, return receipt requested, or by overnight courier (such as Federal Express), next day delivery. Each party shall provide to the other copies of all notices received by each from Landlord.

15. Amendments. No amendments shall be made to this Agreement without the prior written approval of Landlord in accordance with the terms of the Lease.

16. Counterparts. This Amendment may be executed in counterparts.

IN WITNESS WHEREOF, Sublessor and Sublessee have executed this Agreement of Sublease as of the date first above written.

SUBLESSOR:

By:

Name:

Title:

(Corporate Seal)

Attest:

Name:

Title:

SUBLESSEE:

By:

Name:

Title:

(Corporate Seal)

Attest:

Name:

Title:

Enter text

What an Agreement of Sublease Is and when it's used

An Agreement of Sublease is a written contract where an existing tenant (the sublessor) grants occupancy rights in all or part of leased premises to a third party (the sublessee) for a defined term. The sublease sits beneath the original lease: the sublessor remains contractually liable to the landlord while the sublessee assumes obligations to the sublessor. Subleases can cover residential or commercial space and often require landlord consent, compliance with the original lease covenants, and clear allocation of rent, utilities, repairs, and insurance responsibilities.

Why use a formal Agreement of Sublease

A written sublease clarifies rights and obligations, prevents disputes, preserves the original lease relationship, and documents landlord consent or restrictions. It protects parties by specifying rent, term, utilities, maintenance, liability allocation, and remedies if performance fails.

Why use a formal Agreement of Sublease

Who typically completes an Agreement of Sublease

Reasonable, real-world participants complete or review subleases depending on role and risk profile.

  • Sublessor (current tenant): Drafts or approves terms and remains contractually liable to the landlord for lease obligations.
  • Sublessee (incoming occupant): Reviews rent, term, permitted uses, and utilities; accepts conditions before signing and moving in.
  • Landlord / Property manager: Reviews for consent, lease compliance, and potential changes to responsibility or insurance requirements.

Professional review by property counsel or a broker is common for commercial subleases and recommended where obligations or liabilities are material.

Essential sections every professional Agreement of Sublease should include

A comprehensive sublease organizes obligations so parties and the landlord can clearly see who pays, who insures, and who maintains the premises.

Parties

Full legal names, business entity types, and contact details for sublessor, sublessee, and notice addresses so service and enforcement are unambiguous.

Premises

Precise description of the space (suite number, square footage, included common areas) and permitted uses to prevent unauthorized activities or lease violations.

Term

Start and end dates plus renewal or early-termination conditions, holdover provisions, and any rent proration rules for partial periods.

Rent & Security

Regular rent amount, payment method, due date, late fees, and security deposit terms including conditions for withholding and return.

Repairs & Utilities

Allocation of maintenance, repair responsibilities, utility billing, and who arranges service to avoid disputes during the sublease term.

Landlord Consent

Written landlord approval clause, reference to original lease provisions, indemnities, and whether sublessor remains responsible for lease defaults.

Quick steps to complete a sublease correctly

Follow these sequential steps to prepare, approve, and execute a legally effective sublease.

  • 01
    Review original lease: Confirm assignment and sublease clauses before drafting.
  • 02
    Obtain landlord consent: Request written approval per lease requirements.
  • 03
    Draft terms: Specify rent, term, uses, and responsibilities.
  • 04
    Sign and distribute: Execute by all parties and provide copies to landlord and property manager.

Where to send, file, and distribute the executed sublease

An executed sublease should be distributed to all stakeholders and retained by responsible parties for enforcement and recordkeeping.

  • Deliver to landlord: Provide the landlord-specified address or email for consent and record.
  • Give copies to parties: Each signing party retains an executed copy for their records.
  • Provide property manager: Send a copy to the on-site manager for operational coordination.
  • Optional county filing: Commercial parties sometimes record assignments; verify local practice first.

Configuring an online sublease workflow

Set up a digital workflow to collect signatures, route approvals, and preserve an audit trail for each executed sublease.

Electronic signature method Email link or hosted signing session, with timestamps and certificate.
Signer authentication level Choose email-only, SMS code, or stronger multi-factor authentication.
Conditional field rules Show or hide provisions based on rent type or lease term selections.
Template reuse setting Save the sublease as a template for future transactions.
Audit trail and logging Enable full event capture including IP, time, and signer actions.

Digital signing and integration considerations

Choose signing tools and integrations that meet authentication, audit trail, and storage needs for real estate documents.

  • Integrations: Salesforce, Microsoft 365, Google Workspace, NetSuite support
  • Document formats: PDF and DOCX are widely supported
  • Security standards: TLS encryption and AES-256 at rest

Use a platform that preserves a tamper-evident signed PDF, stores the certificate of completion, and integrates with your document repository to centralize records and simplify audits.

Typical timelines and deadlines to track for subleases

Plan ahead to obtain consent, arrange payments, and meet notice periods that affect the sublease start and termination.

Landlord consent lead time:

Obtain written consent at least 14–30 days before sublease start when practical.

Security deposit payment:

Deposit due at signing or per schedule specified in the agreement.

Rent proration timing:

Agree in writing how partial-month rent will be calculated and paid.

Termination notice:

Observe any original lease notice periods, commonly 30 days, unless otherwise agreed.

Insurance proof deadline:

Provide evidence of required insurance before occupancy begins.

Key milestones from negotiation to occupancy

Track milestones to ensure the sublease is enforceable and operationally ready on day one.

01

Negotiate Terms

Agree rent, term, and responsibilities between sublessor and sublessee.

02

Secure Landlord Consent

Obtain landlord's written approval per lease conditions.

03

Execute Documents

All parties sign the sublease and any landlord agreements.

04

Handover and Move-in

Complete utilities, keys, and initial condition reporting.

Common mistakes to avoid when preparing a sublease

  • Proceeding without written landlord consent, which can expose the sublessor to lease default and eviction risk under the original lease.
  • Leaving term dates or rent proration ambiguous, producing disputes over move-in/move-out obligations and prorated payments.
  • Failing to allocate responsibility for repairs, utilities, and insurance, which shifts unexpected costs and liability between parties.
  • Not preserving a complete execution record including signed copies and notices, making enforcement and dispute resolution harder.

Consequences and risks of an incorrect or incomplete sublease

Lease breach: May trigger landlord remedies
Eviction risk: Landlord can pursue eviction actions
Liability exposure: Sublessor may remain legally responsible
Security deposit dispute: Disagreements on withholding or damages
Tax reporting issues: Rental income implications if mishandled
Insurance gap: Claims may be denied if not covered

Saving, exporting, and supporting documents to include

Store copies in durable formats and attach key supporting documents to create a complete execution file for future reference.

Save Formats

Save executed agreements as PDF/A for archival and as a signed, tamper-evident PDF for evidentiary integrity.

Export Options

Common export formats include PDF and DOCX; many platforms also produce a certificate of completion alongside the signed file.

Supporting Documents

Attach landlord consent, original lease excerpts, insurance certificates, and move-in condition reports to the executed sublease.

Record Copies

Keep one executed copy with tenant records, one with the landlord or property manager, and a secure digital archive copy.

Who has the authority to sign an Agreement of Sublease

Sublessor — Signing Tenant

The current leaseholder signs as sublessor. If an entity, an authorized officer or agent must sign and, where appropriate, attach proof of signing authority or corporate resolution to demonstrate capacity.

Sublessee — Incoming Occupant

The individual or authorized representative of the incoming tenant signs as sublessee. For business tenants, include printed name, title, and, if requested, formation documents or authority evidence.

Representative eSignature vendor comparison for signing subleases

Compare baseline price and common features across providers to choose an eSignature solution that meets security, compliance, and volume needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Agreement of Sublease

Answers to typical questions about consent, enforceability, digital signing, termination, and recordkeeping for subleases.


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