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Application Affidavit for Birth Doula Recertification

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APPLICATION/AFFIDAVIT FOR BIRTH DOULA RECERTIFICATION
ACTIVE STATUS

Please print legibly and complete the form in its entirety

1582 South Parker Road ● Suite 201 ● Denver, CO 80231

888-788-DONA (3662)   Fax: 303-755-7363

www.DONA.org   Certification@DONA.org

I am changing from Inactive to Active status (Fee: $25.00US enclosed or Order Confirmation # )

I purchased a six (6) month extension for this recertification period (copy of receipt enclosed; check # or Order Confirmation # )

I wish to receive referrals and remain on the DONA International web site referral listing OR

I now wish to receive referrals and be included on the DONA International web site referral listing

I do not want referrals at this time

The following must accompany this Application. Please make note that all are enclosed

Recertification Active Status fee ($60.00US)

Check or Money Order # made payable to DONA International enclosed

I paid the Recertification Active Status fee on-line, Order Confirmation # (copy of receipt enclosed)

This signed Application/Affidavit for Doula Recertification—Active Status

All Alternative Continuing Education forms and supporting documentation, as required

Original evaluations of birth doula services from three (3) clients (=mothers) for whom I provided birth doula services during my current certification period

The original Birth Verification Form confirming my birth doula support of three (3) or more clients during my current certification period

Please read and sign the following statements:

I have completed at least fifteen (15) contact hours of continuing education approved by a recognized organization in a birth and/or parenting related field OR the equivalent of fifteen (15) contact hours of alternative continuing education OR a combination thereof during my current three (3) year certification period.

I have completed the chart on page 2 of this Application with detailed information

I have maintained continuous membership in DONA International during my current three (3) year certification period. Membership expiration date:

I supported a minimum of three (3) clients as a birth doula during my current three (3) year certification period.

I am keeping for my records a copy of all the documents mailed to DONA International with this Application

I agree to retain all associated documents not submitted with this Application and to provide these documents to DONA International within thirty (30) days of an audit request from the DONA Certification Committee.

I have once again read and agree to abide by the current DONA International Standards of Practice and Code of Ethics for birth doulas.

With my signature I verify that the above information is true and complete.

Office use only: Date rec’d:   File No.:   Membership Expiration:


APPLICATION/AFFIDAVIT FOR BIRTH DOULA RECERTIFICATION
ACTIVE STATUS
Page 2 – Chart of Contact Hours Earned

Please print legibly and complete the form in its entirety. Permission is granted to copy this form, as necessary

Continuing education approved by a recognized organization

Date(s) Title or brief description of continuing education approved by a recognized organization in a birth and/or early parenting related field Approving organization Number of contact hours earned
Total number of contact hours earned
DONA Form A or B Date(s) Alternative Continuing Education Option Number of Alternative Contact Hours Earned
Total number of alternative contact hours earned
TOTAL OF ALL CONTACT HOURS EARNED:
Enter text✕

What the Application Affidavit for Birth Doula Recertification Is

The Application Affidavit for Birth Doula Recertification is a sworn statement completed by a certified birth doula seeking renewal of professional credentials. It documents qualifying activities since the prior certification period, verifies continuing education or mentorship hours, and attests to any changes in licensure, malpractice claims, or disciplinary actions. The affidavit is typically submitted with proof of training, client logs, and supervisor attestations to the recertifying body or association and may require notarization or witnessing depending on jurisdictional rules.

Why this Affidavit Matters for Your Recertification

The affidavit creates an auditable, legally recognized record of your professional activity and eligibility for recertification. It supports regulatory compliance, protects public trust, and ensures your record contains verifiable evidence of required experience and training.

Why this Affidavit Matters for Your Recertification

Who Completes the Application Affidavit

This affidavit is completed by the individual doula seeking recertification and by authorized certifying organization representatives as required.

  • Recertifying birth doulas who must document continuing education and client contact hours.
  • Certification board staff who review, accept, and file recertification materials.
  • Supervisors or mentors attesting to observed practice and competency.

Third parties such as employers or malpractice carriers may request copies for credential verification or risk assessment.

Core Elements of a Professional Recertification Affidavit

A professional affidavit combines clear identification, a factual statement of qualifying activity, corroborating attachments, and a formal signature block with notarization or witness information where required.

Identifying Data

Full legal name, certification number, date of birth, and current contact information for unambiguous identification and record-matching.

Qualification Statement

A concise, dated declaration of hours, courses, workshops, and client contacts that meet the certifying body's recertification criteria.

Supporting Evidence

Attachments such as CE certificates, training transcripts, client encounter logs, and supervisor attestations that substantiate the affidavit claims.

Declarations

Clear statements about criminal history, malpractice claims, disciplinary actions, or changes in licensure that may affect certification status.

Signature Block

Signature, printed name, and signature date of the affiant; space for notary or witness acknowledgement consistent with state rules.

Retention Note

A statement about document retention and consent to electronic records if the application is submitted digitally under ESIGN/UETA.

Step-by-Step: Completing the Affidavit

Follow these steps in order to prepare a complete, verifiable affidavit for submission to your certifying organization.

  • 01
    Gather documentation: Collect CE certificates, client logs, and supervisor attestations.
  • 02
    Complete the form: Enter required fields precisely and in the requested formats.
  • 03
    Sign and notarize: Sign the affidavit and obtain notarization if the certifier requires it.
  • 04
    Submit to board: Send via the certifier's accepted channel with supporting attachments.

Configure an Online Submission Workflow

Typical online workflows streamline collection, verification, and storage of affidavit materials while preserving an audit trail.

Upload Method Allow PDF and DOCX file uploads for attachments.
Field Validation Rules Enforce MM/DD/YYYY and numeric-only hours fields.
Signer Authentication Use email verification or SMS code for signer identity.
Notary Integration Enable in-person or remote online notarization options.
Storage & Export Save completed affidavits as PDF/A with audit metadata.

Where to Send or File the Completed Affidavit

Submission pathways depend on the certifying organization's rules; choose the method they list first for fastest processing.

  • Portal Upload: Primary submission through the certifier's secure web portal.
  • Email Submission: Accepted if the board allows encrypted attachments and ESIGN consent.
  • Mail or Courier: Use tracked delivery for paper affidavits and originals.
  • In-Person Drop-off: Deliver to the certifying office when required for originals.

Digital Signing and eSubmission Requirements

Use a platform that supports audit trails, secure storage, and the authentication methods required by the certifier.

  • Authentication: Email or SMS OTP verification.
  • Audit Trail: IP, timestamps, and action logs.
  • File Types: PDF, DOCX accepted.

Deadlines and Timing to Keep in Mind

Recertification cycles and submission deadlines vary; verify the certifying body's published schedule and calendar for late-window penalties.

Submission Window:

Typically within 60–90 days before certification expiry.

Late Submission Penalty:

May incur processing fees or provisional status.

Notarization Timing:

Notarize on or after the signature date for validity.

Document Retention Start:

Retention period begins on the affidavit execution date.

Processing Expectation:

Allow 2–6 weeks for board review in many organizations.

Key Milestones During Recertification

Track these stages from preparation through final acceptance to avoid avoidable delays in credential renewal.

01

Preparation Stage

Gather CE records and client logs prior to form completion.

02

Submission Stage

Submit affidavit and attachments through preferred channel.

03

Verification Stage

Board reviews documents and may request clarifications.

04

Decision Stage

Board issues recertification, conditional approval, or denial.

Common Mistakes to Avoid When Preparing the Affidavit

  • Omitting notarization or using an expired notary acknowledgment that does not meet state remote notarization rules.
  • Submitting incomplete CE documentation or unverified course certificates without provider contact information for validation.
  • Entering inconsistent names or certification numbers across attachments, causing identity mismatches during verification.
  • Including protected health information without signed HIPAA authorizations or redaction, risking privacy violation concerns.

Penalties and Risks for Incorrect or Incomplete Affidavits

Recertification Delay: Possible suspension of credential.
Fees: Late processing or re-submission charges.
Disciplinary Action: Misstatements can prompt investigation.
Legal Exposure: False affidavit may carry civil liability.
Privacy Risk: Improper PHI handling violates HIPAA rules.
Record Rejection: Noncompliant format can void submission.

Required Information and Sensitive Data Considerations

Personal Identifiers: Full name, DOB, contact details.
Certification Data: Certification number and dates.
Practice Records: Client encounter logs (anonymized).
Clinical Details: Avoid PHI unless authorized.
Supervisor Attestations: Printed name and contact info.
Notary Block: Notary name, seal, and date.

Comparing eSignature Vendors for Affidavit Submission

Common capabilities relevant to affidavit workflows include price, trial access, bulk send, audit trail, and HIPAA support; signNow appears first for clarity.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Troubleshooting

Answers to common questions about validity, notarization, e-signature acceptance, and document handling for the affidavit.


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