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Articles of Amendment

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Approval of Authorization of Preferred Stock

The Board of Directors has recommended that the Articles of Incorporation of the Company be further amended to authorize the Company's issuance of up to 1,000,000 shares of preferred stock, par value $1.00 per share (the "Preferred Stock"). To accomplish this, the Board of Directors has recommended that ARTICLE VI of the Company's Articles of incorporation be further amended through the addition and inclusion of the following provision, which describes and defines the terms and conditions of the Preferred Stock.

The authorized shares of preferred stock of this Corporation shall consist of 1,000,000 shares of preferred stock, par value $1.00 per share. Ownership of the preferred stock shall entitle the holders thereof to the following rights:

SECTION 1. Dividend Preference. The holders of the preferred stock shall be entitled to receive a cumulative dividend equal to eight percent (8%) per annum of the per share par value of the preferred stock.

Such dividends shall be payable to the extent that the Corporation has sufficient profits and earnings to make the dividend payments.

In the event that dividends are not paid on the preferred stock, then the dividends shall accumulate, and such accumulated dividends must all be paid prior to the payment of any dividend declared by the Corporation on any shares of its common stock or preferred stock authorized and issued by the Corporation.

SECTION 2. Liquidation Preference. If any voluntary or involuntary sale of all or substantially all of the Corporation's capital stock or all or substantially all of the Corporation's assets, or any merger or consolidation of the Corporation with another entity, or any liquidation or dissolution of the Corporation, shall be effected (such events to be hereinafter collectively referred to as the "Corporate Events"), then the holders of the preferred stock shall be entitled to receive, prior to the receipt of any assets by holders of all other equity securities of the Corporation, a cash amount equal to an initial value of $1.00 for each share of preferred stock held, plus any and all accumulated dividends thereon together with any dividends payable in the then current year calculated on a pro rata basis from the beginning of such year to the effective date of the relevant Corporate Event.

Such payment with respect to the preferred stock shall constitute the extent of the participation of the preferred stockholders in any and all present or future corporate distributions, or the stock, securities, or assets to be received by holders of equity securities of the Corporation, and the shares of the preferred stock shall thereafter be redeemed and canceled and shall be so reflected on the books of the Corporation.

SECTION 3. Voting Rights. Except as provided herein, the holders of the preferred stock shall not be entitled to any voting rights as stockholders of the Corporation prior to conversion pursuant to Section 4 hereof.

Notwithstanding the foregoing, the following actions by the Corporation will require prior approval by the holders of a majority of the issued and outstanding shares of preferred stock:

(a) a material change in the business of the Corporation;

(b) the sale of all or substantially all of the assets of the Corporation;

(c) a change in the rights, preferences, privileges or restrictions related to the preferred stock;

(d) the authorization or issuance of any shares of any class of stock of the Corporation not currently authorized;

(e) the retirement of any class of outstanding securities of the Corporation;

(f) the reclassification of any class or series of securities of the Corporation; and

(g) the issuance of additional shares, or an increase in the number of authorized shares, of the preferred stock.

SECTION 4. Conversion of Preferred Stock to Common Stock. The shares of preferred stock shall be convertible at the holder's option into common stock, at any time after issuance of the shares of preferred stock, at the initial rate of ten (10) shares of common stock for each share of preferred stock.

Except upon the occurrence of a Corporate Event, a preferred stockholder will be required to provide the Corporation with not less than ninety (90) days' advance notice of its intent to convert all or a portion of its shares of preferred stock to common stock.

(The conversion price of the shares of preferred stock into shares of common stock, which initially is $.10 per share, shall hereinafter be referred to as the "Conversion Price.")

Upon the occurrence of a Corporate Event, the preferred stockholder shall give reasonable prior notice of such conversion to the Corporation taking into consideration when the preferred stockholder is advised of the pendency of a Corporate Event. After notice of conversion from the preferred stockholder to the Corporation, and prior to the expiration of the ninety (90) day notice period, the preferred stockholder will surrender all shares of the preferred stock to the Corporation, and the Corporation will simultaneously issue the appropriate number of shares of common stock to the preferred stockholder.

SECTION 5. Anti-Dilution Provisions.

(a) If the Corporation shall at any time after the issuance of the shares of preferred stock subdivide or combine the outstanding shares of common stock or declare a dividend payable in common stock, the Conversion Price in effect immediately prior to the subdivision, combination or record date for such dividend payable in common stock shall forthwith be proportionately increased, in the case of combination, or proportionately decreased, in the case of a subdivision or dividend payable in common stock, by multiplying the Conversion Price in effect immediately prior to the combination, subdivision, or dividend payable in common stock, by a fraction the numerator of which is the number of shares of common stock outstanding immediately prior to such combination, subdivision or record date for the dividend payable in common stock and the denominator of which is the number of shares of common stock outstanding immediately after such combination, subdivision or record date for the dividend payable in common stock. Correspondingly, in the event of any such combination, subdivision or dividend payable in common stock, each share of common stock into which the preferred stock is convertible shall be changed to the number determined by dividing the Conversion Price in effect immediately prior to the subdivision, combination, or dividend payable in common stock by the Conversion price as adjusted immediately after the subdivision, combination, or dividend payable in common stock.

(b) No fractional shares of common stock are to be issued upon a conversion of preferred stock into shares of common stock, but the Corporation shall pay a cash adjustment in respect of any fraction of a share which would otherwise be issuable in an amount equal to the same fraction of the per share market price of the common stock on the date of exercise as determined in good faith by the corporation.

(c) The Conversion Price of the shares of preferred stock into shares of the common stock shall additionally be subject to adjustment as follows:

(i) If the Company shall issue shares of common stock other than "Excluded Stock" without consideration or for a consideration per share less than the Conversion Price in effect immediately prior to the issuance of such common stock, the Conversion Price in effect immediately prior to such issuance shall forthwith be adjusted to a price equal to the lesser of $.10 per share or the quotient obtained by dividing the total aggregate consideration paid for all common stock issued subsequent to June 15, 1988, by the total number of shares of common stock issued subsequent to June 15, 1988.

(ii) For the purpose of any adjustment of the Conversion Price pursuant to Section 5(c), the following provisions shall be applicable:

1. the aggregate maximum number of shares of common stock deliverable upon exercise of such options or warrants to purchase or rights to subscribe for common stock shall be deemed to have been issued at the time such options or rights were issued and for a consideration equal to the consideration received by the Corporation upon the issuance of such options, warrants, or rights, plus the purchase price provided in such options, warrants, or rights for the common stock covered thereby;

2. the aggregate maximum number of shares of common stock deliverable upon conversion of or in exchange for any such convertible or exchangeable securities or debt shall be deemed to have been issued at the time such securities were issued and for a consideration equal to the consideration received by the Corporation for any such securities, plus the additional consideration, if any, to be received by the Corporation upon the conversion or exchange of such securities or the exercise of any related options, warrants or rights;

3. on the expiration of any such options, warrants, rights or debt, the termination of any such rights to convert or exchange or the expiration of any options, warrants, or rights related to such convertible or exchangeable securities or debt, the Conversion Price shall forthwith be readjusted to such conversion price as would have obtained had the adjustment made upon the issuance of such options, warrants, rights or securities been made upon the basis of the issuance of only the number of shares of common stock, if any, actually issued upon the conversion or exchange of such securities or upon the exercise of the options or rights related to such securities; and

(iii) the term "Excluded Stock" shall mean shares of common stock issued as a stock dividend payable in shares of common stock or upon any subdivision or split-up of the outstanding shares of common stock or otherwise as described in Section 5(a) or 5(b) hereof, and upon the exercise of any options, warrants, or convertible debt outstanding as of June 15, 1988.

SECTION 6. Corporation's Call Option. At any time after issuance of shares of preferred stock, and upon ninety (90) days' prior notice to the holder hereof, the Corporation shall have the option to call the shares of preferred stock, and the holders thereof shall be obligated to sell the shares of the preferred stock to the Corporation upon the exercise of such call option, at the greater of the following prices:

(a) One and 00/100 Dollars ($1.00) per share plus any unpaid dividends, including any pro rata dividend due in the then current year calculated on a pro rata basis to the date the option is exercised; or

(b) at a price equal to the average of the closing bid prices of the common stock as reported in the Minneapolis Tribune for the ten (10) successive business days immediately preceding the Corporation's notice to the preferred stockholder of the Corporation's exercise of the call, provided that any and all material information regarding the Corporation had been publicly disclosed on a timely basis prior to the date of such notice.

SECTION 7. Holder's Put Option. At any time after issuance of shares of preferred stock, and upon ninety (90) days' prior notice to the Corporation, the holders thereof may sell to the Corporation, and the Corporation shall be obligated to buy from the holders thereof upon exercise of such put option, up to twenty percent (20%) per year of the shares of preferred stock originally issued to the stockholder at the lesser of the following prices:

(a) One and 00/100 Dollars ($1.00) per share plus any unpaid dividends, including any pro rata dividends due in the then current year calculated on a pro rata basis to the date the option is exercised; or

(b) at a price equal to the average of the closing bid prices of the common stock as reported in the Minneapolis Tribune for the ten (10) successive business days immediately preceding the holder's notice to the Corporation of the holder's exercise of the put, provided that any and all material information regarding the Corporation has been publicly disclosed on a timely basis prior to the date of such notice.

The Company has entered into the Investment Agreement with CDC pursuant to which CDC has agreed to convert up to $750,000 of debt owed by the Company to CDC into shares of Preferred Stock. See "Election of Directors-Certain Transactions." Under the terms and subject to the conditions of the Investment Agreement, one share of the par value $1.00 per share Preferred Stock will be issued for each dollar of debt converted.

The CDC debt consists of trade accounts payable, real estate taxes payable, lease payments due and other outstanding obligations of the Company to CDC, totalling $1,296,811 plus interest, which were consolidated pursuant to the terms of the Restructuring Agreement.

Shareholder approval of the amendment described above is necessary to enable the Company to obtain the benefits and advantages available to it under the Investment Agreement. The CDC debt converted to Preferred Stock under the Investment Agreement presently accrues interest at 3% in excess of the prime rate of interest quoted by the Chase Manhattan Bank, New York, New York. As of June 15, 1988, this would yield an annual rate of 12%.

In contrast, the Preferred Stock provides a dividend rate of 8% per annum. Further, although dividends accumulate if not paid, they must be paid only to the extent that the Company has sufficient profits and earnings to make the payments, thus reducing the Company's financial burden in the event of a cash flow deficiency.

However, this assumes that the Preferred Stock holders do not exercise those put option rights described in Section 7 of the proposed amendment pursuant to which they may obligate the Company to purchase up to 20% per year of their Preferred Stock at a specified price regardless of the Company's cash flow position.

Finally, the amount of CDC debt so converted pursuant to the Investment Agreement will not be included as a liability on the Company's financial statements, thus improving the financial statements of the Company and perhaps increasing its ability to raise additional funds at a lower cost as needed. Consequently, the Board of Directors and management for the Company believe that it is essential for the shareholders to approve this amendment authorizing the Preferred Stock and that the failure to do so would substantially hinder the Company's future growth and financial improvement.

UNAUDITED PRO FORMA CONSOLIDATED CONDENSED INCOME (LOSS) STATEMENTS

For the Year Ended 12/31/87 and For the Three Months Ended 3/31/88

Sales $4,803,003 $4,803,003 $1,581,617 $1,581,617
Cost of sales $4,713,522 $4,713,522 $1,433,824 $1,433,824
Selling, general and admin $816,241 $816,241 $149,605 $149,605
Interest expense, net $379,940 $(79,000) $300,940 $81,716
Total $5,909,703 $(79,000) $5,830,703 $1,665,145

For purposes of the pro forma consolidated condensed income (loss) statement for the year ended 12/31/87, and for the three months ended 3/31/88, it is assumed that the maximum conversion of debt to preferred stock occurred at the beginning of the year ended 12/31/87 and three months ended 3/31/88, respectively.

(A) Adjustment is for a reduction in interest expense due to the conversion of $750,000 of outstanding debt to the 8% cumulative redeemable Preferred Stock.

(B) Consolidated net income (loss) per share is based on the weighted average number of shares of Common Stock outstanding during each period and has been adjusted for the 8% cumulative redeemable Preferred Stock dividend requirement.

UNAUDITED PRO FORMA CONSOLIDATED CONDENSED BALANCE SHEET

December 31, 1987 and March 31, 1988

Current assets $764,843 $1,184,406
Total assets $1,188,291 $1,531,048
Total liabilities $3,016,245 $3,442,530
Redeemable preferred stock $750,000 $750,000
Total shareholders' deficiency $(1,827,954) $(1,911,482)

For purposes of the 12/31/87 and 3/31/88 pro forma consolidated condensed balance sheets, it is assumed that the conversion of debt to preferred stock occurred on 12/31/87 and 3/31/88, respectively.

(A) Adjustment for a reduction of long-term debt to shareholder by conversion into 8% cumulative redeemable Preferred Stock.

(B) Adjustment for issuance of redeemable Preferred Stock on a dollar for dollar basis up to the maximum agreed amount of $750,000 in debt.

Signature of Shareholder:

Date:

Name of Shareholder:

Comments / Notes:

Digigraphic Systems Corporation 8/11/88

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What Articles of Amendment Are and when they apply

Articles of Amendment are the formal, state-filed documents used to change an entity’s original formation records, such as a corporation’s articles of incorporation or an LLC’s articles of organization. Typical amendments cover changes to the legal name, registered agent, principal office address, authorized shares or membership structure, and business purpose. Filing is done with the state Secretary of State or equivalent agency and usually requires a filing fee and a designated signer with authority. Effective dates, required approvals, and public record implications vary by state and by entity type.

Why correct amendments matter for compliance and transactions

Updating formation records through Articles of Amendment ensures legal accuracy of public filings, preserves corporate formalities, and protects limited liability by reflecting current governance, ownership, or operational details. Accurate amendments reduce compliance risk, prevent transaction delays, and maintain clear records for banks, investors, and regulators.

Why correct amendments matter for compliance and transactions

Who typically prepares and files Articles of Amendment

Company officers, managers, and in-house counsel commonly prepare Articles of Amendment when corporate details change.

  • Small business owners updating trade names, registered agents, or management listings.
  • Corporate secretaries filing amendments after shareholder approvals or board resolutions.
  • Legal firms and paralegals preparing filings for clients across jurisdictions.

External advisors, banks, and filing services may assist to ensure the amendment satisfies state filing requirements.

Step-by-step process to prepare and file an amendment

Follow this step-by-step sequence to prepare, approve, and file Articles of Amendment with the Secretary of State.

  • 01
    Draft Amendment: Describe the precise changes and the new language.
  • 02
    Obtain Approvals: Secure board, member, or shareholder authorization as required.
  • 03
    Prepare Filing: Complete agency form and assemble any required attachments.
  • 04
    File and Pay: Submit to the Secretary of State and pay the filing fee.

From draft to public record: typical filing flow

High-level routing for electronic and paper submissions shows typical steps from preparation to public record posting.

  • Upload Document: Save signed amendment as PDF for upload.
  • Add Attachments: Include corporate minutes, resolutions, or consent forms.
  • Select Filing Method: Choose eFile or mail, depending on state options.
  • Receive Filing Receipt: Agency issues confirmation and filing date.

Electronic workflow settings to match filing requirements

Configure electronic workflow settings to match state filing requirements and internal approval rules before submission.

Field Configuration
Authentication Email link; optional two-factor authentication
File Format PDF/A recommended for long-term records
Payment Method Credit card or check where accepted
Notifications Email confirmations to filers and registered agents

Technical considerations for eSubmission and integrations

Electronic submission works with standard PDF files and common integrations but state systems vary in supported methods.

  • File Types: PDF, DOCX supported
  • Integrations: NetSuite, Salesforce, Google Workspace
  • Authentication: Email, SMS code, or stronger KBA

Security and compliance considerations for electronic filings

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Certifications: SOC 2 Type II, ISO 27001, PCI DSS
HIPAA: Compliant with Business Associate Agreement
ESIGN / UETA: Meets U.S. e-signature legal frameworks
21 CFR Part 11: Supports FDA-regulated electronic records
Accessibility: WCAG 2.0 Level AA support

Common penalties and legal risks of incorrect filings

Filing Rejection: Incorrect information may be rejected
Loss of Good Standing: Failure to file can affect status
Civil Liability: Incorrect ownership records expose liability
Transaction Delays: Banking and contract delays possible
Penalties: State late fees or administrative fines
Shareholder Disputes: Unclear records increase litigation risk

Avoidable mistakes that cause rejections and delays

  • Using imprecise amendment text that omits required statutory language causes rejection and forces a corrected resubmission, adding processing delays.
  • Failing to attach board resolutions or shareholder consent when the state requires them will result in a refusal to record the amendment.
  • Entering the wrong entity name or file number ties the submission to another entity and can create administrative and legal complications.
  • Neglecting to confirm effective date choices may cause unintended retroactive effect or misalignment with contractual obligations.

Core elements of a well-prepared Articles of Amendment

A professional Articles of Amendment is concise, uses statutory language, includes required authorizations, and attaches supporting corporate approvals or consents.

Cover Page

Identify the filing entity using exact legal name, state file number, and contact information; include a clear title stating 'Articles of Amendment' and reference the original document being amended.

Amendment Text

Provide the precise, replaceable language for each amended section. Use exact statutory terms and avoid summaries; clerks require the new text to be recorded verbatim for public records.

Effective Date

Specify whether the amendment is effective upon filing, on a stated future date, or retroactively. Clarity here affects contracts, tax treatment, and third-party rights.

Approvals

Document board resolutions, member consent, or shareholder votes per state law and the entity’s governing documents; include signatures and meeting dates where required by statute.

Attachments

Include required exhibits such as consent forms, redlined prior articles, or certificates; missing attachments commonly trigger rejection or requests for clarification from agency staff.

Filing Fee

Record the payment method and amount. Some states accept online payment while others require checks; incorrect fees can delay processing or cause returns.

Practical tips to reduce re-filings and speed acceptance

Adopt practices that reduce rejection risk and speed state processing when preparing Articles of Amendment.

Always use exact statutory language
Draft amendments to mirror the statutory phrasing required by the filing office. Avoid summaries or paraphrases; include bracketed replacements or redline versions if permitted by the state to clearly show the changes being made.
Confirm corporate approvals and exact dates
Attach certified copies of board or member resolutions and record meeting minutes dates. Verify that voting thresholds in the operating agreement or bylaws were met to prevent post-filing challenges.
Check the state filing portal requirements
Review the Secretary of State’s instructions for permitted file formats, necessary attachments, fee payment methods, and whether electronic submissions are accepted in lieu of mailed originals.
Retain filing evidence and receipts
Store the filing receipt, stamped copies, and audit trail records in a secure, backed-up system. These records support proof of amendment date and authority in future disputes.

Comparing common eSignature plan features for amendment workflows

Compare common plan features and starting prices for eSignature vendors when handling Articles of Amendment filings.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Articles of Amendment

Answers to common questions about completing, signing, and filing Articles of Amendment, including electronic signature validity and filing issues.


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