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Boat Mooring License Agreement

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Boat Mooring License between Condominium Association and Owner of Unit

License agreement made on the , between , of , hereinafter called Unit Owner, and , an association organized and existing under the laws of the state of , located at , referred to herein as Association.

Whereas, Unit Owner owns Condominium Unit in the Plan of Condominium on file and of record in the land records of the Clerk’s office of County, , together with a % undivided interest in the common areas and facilities of the Condominium, and together with the right to use a mooring space of the dock facilities managed by the Association;

Whereas, Association operates and maintains moorage and storage facilities for privately-owned pleasure boats and yachts on the Condominium premises; and

Whereas, such facilities are available only for the use of Condominium Unit Owners and the facilities do not constitute a public wharf; and

Whereas, Unit Owner desires to procure space for the moorage of a boat or vessel, described below (the vessel).

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Mooring Assignment and Fees

A. Mooring: Space No.

B. Term: Month-to-month, commencing

C. Mooring Fees: $ per month.

D. Fee Due Date: The day of each calendar month.

E. Security Deposit: $

2. Description of Boat

A. Vessel Name:

B. Number:

C. Builder:

D. Type:

E. Total Length:

F. Beam:

G. Draft:

H. Insurance Carrier/Agent: Address:

I. Insurance Policy No.:

Unit Owner agrees to give Association written notice of any change in the insurance, including amounts or terms of coverage, insurance carrier, insurance agent, or insurance policy number, within days after the occurrence of any such change.

3. Owner

A. Condominium Unit No.:

B. Name:

C. Residence Address:

D. Business Address:

E. Telephone Numbers:

Residence:

Emergency:

Business:

Boat:

F. Legal Owner (i.e., name appearing on evidence of title):

Name:

Address:

Unit Owner agrees to give Association written notice of any changes in the above information within days after the occurrence of any such change.

4. License to use Space

Association grants Unit Owner a non-exclusive license to use a mooring space or storage space (the space) at the docks located on the property of the Condominium for the mooring of Unit Owner’s vessel, and none other. This right to use is only a license and is not a lease of property, and it is terminable at any time by Association or Unit Owner. This license does not create a bailment, and Association has no duties of care with respect to the vessel. Use of a mooring space is solely and completely at the risk of Unit Owner. This license is for the use of a single mooring space assigned by Association, which assignment may be changed by Association at any time and from time to time.

5. Fees and Notice of Vacancy

As consideration for use of the space, subject to Association’s right to increase the rates charged for use of the space at any time and from time to time on written notice to Unit Owner, Unit Owner agrees to pay to Association $ per month payable in advance on or before the first day of each month at the office of Association. In addition, Unit Owner agrees to pay and discharge any and all excise or other taxes that may be excised or levied by any governmental agency in connection with the use of the space.

Unit Owner will provide notification in advance when the space will be vacant and the dates of vacancy. If Association finds an alternate use for the space during all or a portion of the time the space is vacant, Association agrees to credit to Unit Owner's account % of the use fees received by Association during the period when the space is used by another. If such alternate use is not by a unit owner of the Condominium, an additional guest fee may be charged, and the full amount of such guest fee shall be payable and retained by Association.

6. Security Deposit

Unit Owner shall pay to Association the amount of the security deposit set forth above. Association at its option, may claim from the security deposit such amounts as are reasonably necessary to remedy Unit Owner's defaults in obligations under this Agreement, including, but not limited to, defaults in the payment of mooring fees and other charges, to repair damages to the mooring or to the dock caused by Unit Owner, the vessel, or Unit Owner's guests or invitees, exclusive of normal wear and tear, or to clean such mooring, if necessary, on termination of this Agreement. If any portion of this security deposit shall be applied as provided in this Agreement, Unit Owner agrees to deposit with Association an amount sufficient to restore such security deposit to its original amount, and failure to do so shall constitute breach of this Agreement. Association shall have the right to commingle the security deposit with other funds of Association. On termination of this Agreement, Association shall apply the security deposit to the unpaid portion of any of Unit Owner's obligations and shall return any remaining portion of such security deposit, without interest, to Unit Owner.

7. Covenants by Unit Owner

Unit Owner agrees that:

A. Commercial Activity Prohibited.

At all times that the vessel is or may be in the space pursuant to this Agreement, it shall be used solely for pleasure and shall not be used in any commercial activity or undertaking, unless written authorization is obtained from Association. If Association is asked to give a written authorization to Unit Owner for any such commercial use or activity, Unit Owner shall first supply Association with a prior written request and certificate, and Association shall have the sole discretion to grant or deny any such request in whole or in part and whether the exercise of such discretion is considered reasonable or not.

B. Unit Owner's Property.

Unit Owner will not store or leave and will not permit the storage or leaving of any gear, equipment, dinghies, materials, or property of any nature on floats, landings, or other premises managed by Association, other than the moorage or storage of the vessel in the space.

C. Compliance with Rules and Regulations.

Unit Owner will comply with all applicable rules, regulations, and instructions of the United States Coast Guard, the local harbor authorities, Association, including posted regulations, or the dock master or other officials or representatives of Association, and will maintain the vessel in proper and safe conditions while it is in the space, or otherwise about the premises of Association.

D. Berthing Gear.

Association and its officers, agents, and employees shall not be obligated to furnish or be responsible for tie ropes, bumpers, fenders, or other gear used in berthing the vessel, and this equipment shall be the sole responsibility of Unit Owner.

E. Moving Vessel in Emergency.

In the event of an emergency, Association, in its discretion, may move the vessel from the space to any other place, and neither Association, nor any of its officers, directors, agents, or employees shall have any liability to Unit Owner or to any other person for any loss or damage resulting from any such movement of the vessel or from any failure to so move the vessel, whether occurring by negligence or otherwise, and Unit Owner waives any rights against Association, its officers, directors, agents, and employees by reason of such emergency.

F. Maintenance of Vessel.

Unit Owner agrees not to have any heavy work done to the vessel in the space and to move the vessel to a boatyard for heavy work and repairs. Minor maintenance involving use of paints or light sanding, and the like, must remain (or be contained) aboard the vessel. Any accidental spill of any chemical or toxic substance must be reported immediately and will be Unit Owner's responsibility. Prior approval is needed from the for any maintenance to be done to the vessel in the space.

G. Securing Vessel.

At all times during which the vessel is berthed at the mooring, Unit Owner shall cause it to be safely and properly secured to its mooring in a manner acceptable to Association. If Association deems it necessary to resecure the vessel for any reason, Unit Owner agrees to pay Association a reasonable service charge for doing so plus the cost of all materials used. However, Association has no responsibility for the safety of the vessel and will not be liable for fire, theft, or any damage to the vessel, its equipment, or any property in or on the vessel by reason of Association's decision either to resecure the vessel or to not resecure it.

H. Guests.

Unit Owner agrees that all guests and hired personnel will conform their activities to the requirements of this Agreement, and Unit Owner agrees to be liable for, and to indemnify and hold Association harmless from, any damages or injury caused by any such guest or hired personnel while in the mooring area. Association reserves the right to regulate the entry into the Association by yacht brokers and yacht service personnel. Association may ascertain that third parties aboard the vessel are authorized by Unit Owner to be aboard.

I. Change of Mooring.

Association reserves the right to move or require Unit Owner to move the vessel from the mooring to another mooring within the Condominium’s dock at any time for any reason whatsoever, and Unit Owner grants Association permission to board the vessel for such purpose. Neither Association nor any of its officers, directors, agents, or employees shall have any liability to Unit Owner or to any other person for any loss or damage resulting from any such movement of the vessel or from any failure to move the vessel, whether occurring by negligence or otherwise, and Unit Owner waives any rights against Association, and its respective officers, directors, agents, and employees by reason of such movement.

J. Rules and Regulations.

Unit Owner agrees to use the mooring and dock in accordance with Association's rules and regulations, a current copy of which Unit Owner has received and which, by this reference, is made a part of this Agreement. Association reserves the right to modify its rules and regulations from time to time. Unit Owner further agrees not to violate any law, ordinance, rule, or regulation of any governmental authority with respect to the mooring or dock.

K. Pump-out Services.

At all times during which the vessel is berthed at the mooring and should take on water, if Association deems it necessary to pump-out water for any reason, Unit Owner agrees to pay Association a reasonable service charge for doing so plus the cost of all materials used. Neither Association nor its officers, directors, agents, or employees shall have any liability to Unit Owner or to any other person for any loss or damage resulting from boarding the vessel or for pump-out services or from any failure to board and pump-out, whether occurring by negligence or otherwise, and Unit Owner waives any rights against Association and its officers, directors, agents, and employees by reason of such activity.

L. Use of Space at Unit Owner's Risk.

1. Unit Owner agrees that use of the space is at the sole risk of Unit Owner. Unit Owner represents that he or she has made an inspection of the space and other spaces, slips, floats, docks, mooring, walks, gangways, ramps, equipment, roofs, building, premises, and other property of Association or under the management of Association, and that all of such items are in satisfactory condition and not defective. Unit Owner agrees to notify Association in writing of any defect or unsafe condition observed by Unit Owner after the date of this Agreement. Unit Owner agrees that Association has made no warranties or representations, and that there are no warranties or representations either express or implied, regarding the present or future condition, nature, suitability, or fitness of the space or any other spaces, slips, floats, docks, mooring, walks, gangways, ramps, marina facilities, equipment, roads, buildings, premises, and other property of Association or under control of Association. Unit Owner assumes all risk of injury, death, damage, or injury to property, to Unit Owner and Unit Owner's family, guests, invitees, and employees, and their property, however caused, and whether occurring on the vessel or by or on property belonging to Association or under control of Association, whether any such injury, death, damage, or injury to property is alleged to have arisen in whole or in part from the primary or secondary, or active or passive, negligence of Association or its officers, directors, agents, or employees, or by reason of any condition of property belonging to Association or under Association's control.

2. Unit Owner agrees to supervise and be responsible for the actions, inaction, fault, and negligence of Unit Owner's family, guests, invitees, and employees.

8. Insurance

Unit Owner agrees to secure and maintain during the term of this Agreement a policy of complete marine insurance including protection and indemnity liability with limits of not less than $ per occurrence, naming Association, its officers, directors, employees, and agents as additional name insureds, with waiver of subrogation with respect to Association. Unit Owner is also required to carry hull insurance on the vessel, the amount to be determined by Unit Owner.

9. Expenses

Unit Owner agrees to reimburse Association for any and all costs and expenses (including attorney's fees) incurred by Association in connection with enforcing any of the rights of Association pursuant to this Agreement. In addition to other obligations, Unit Owner agrees to pay to Association the cost of any work necessary to repair or replace any damage to the mooring, the dock, or to facilities managed by Association caused by the vessel.

10. Assignment, Subletting and Termination

A. Unit Owner shall not sublet or assign the space.

B. This Agreement may be terminated at any time by either party on not less than days written notice.

C. At the sole option of Association, this Agreement shall automatically and immediately terminate at such time as Unit Owner sells, leases, or otherwise transfers any or all of its interest in the vessel to any other party, whether or not such transfer is voluntary or involuntary, by operation of law, under legal process or proceedings, by receivership, in bankruptcy, or otherwise.

D. If Unit Owner fails to perform any of the terms, conditions, and promises as set forth in this Agreement, Association, at its option, and without waiving any other remedies it may have, may immediately terminate this Agreement on written notice to Unit Owner.

E. On termination of this Agreement, Unit Owner shall immediately remove the vessel from the mooring and shall remove all other of his or her personal property, if any, from the dock. Should Association deem it necessary to move vessel and personal property, it will be at Unit Owner's expense. If Unit Owner fails to remove the vessel within days after termination of this Agreement, Unit Owner agrees that Association may (but is not required to) cause the vessel to be removed (together with all personal property located on or about vessel) to a mooring or dry dock location of Association's choice, and Unit Owner shall pay or reimburse to Association all costs incurred or charged by Association and any third party by reason of such removal. Unit Owner agrees that Association, its officers, directors, agents, and employees shall have no liability to Unit Owner or to any other person for any loss or damage resulting from any such removal of vessel or failure to remove such vessel, whether occurring by negligence or otherwise, and Unit Owner waives any rights against all such persons and entities by reason of such removal.

F. If Unit Owner ceases to be a Unit Owner of Association or fails to perform any of the terms, covenants, or conditions to be performed by Unit Owner, Association, in addition to and without waiving any remedies it may have, may immediately terminate this Agreement.

G. This Agreement shall automatically terminate on substantial damage to or destruction of the moorage space.

H. This Agreement shall automatically terminate in the event Unit Owner discharges, or causes or suffers to be discharged, any trash, litter, sewage, or other form of pollutant from Unit Owner's vessel into the waters in or adjacent to the moorage facilities managed by the Association.

11. Limitation of Liability

Unit Owner agrees that Association, its directors, officers, employees, and agents shall not be liable for any injury, including death, to Unit Owner or to Unit Owner's guests and/or invitees caused by or related to the mooring or arising from any accident or fire or casualty in or around the dock and moorage facilities or from any other cause related to the mooring of Unit Owner’s vessel.

12. Indemnification

Unit Owner agrees to defend, indemnify, and hold harmless Association, its officers, directors, agents, and employees free and harmless from any and all loss, liability, injury, or damage (including attorney's fees and costs to investigate and defend):

A. Arising out of or caused by a breach or default by Unit Owner of any of the Unit Owner's obligations under this Agreement;

B. Arising out of or caused by or related to any action, inaction, fault, or negligence by Unit Owner or Unit Owner's guests and/or invitees; or

C. Arising out of or caused by or related to the exercise of any rights under this Agreement by Association, or its officers, directors, agents, or employees.

13. Remedies Including Lien

By execution of this Agreement, Unit Owner acknowledges that pursuant to and by the terms of this Agreement, Association shall have a lien on the vessel for money that may become due under this Agreement.

14. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

15. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

16. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

17. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

18. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

19. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

20. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

21. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

WITNESS our signatures as of the day and date first above stated.

By:

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What a Boat Mooring License Agreement Is

A Boat Mooring License Agreement is a written contract by which a marina, harbor authority, or private berth owner grants a vessel owner a license to occupy a specific mooring or slip for a defined term. The agreement identifies the mooring location, permitted vessel dimensions, fees and payment schedule, insurance requirements, maintenance and repair responsibilities, liability allocation, renewal and termination conditions, and dispute resolution procedures. Local harbor rules and municipal ordinances often shape specific provisions, so the agreement aligns contractual terms with applicable local and state regulations.

Why a Clear License Agreement Matters

A written Boat Mooring License Agreement reduces ambiguity about berth use, fee obligations, and risk allocation; it documents insurance and maintenance duties, supports enforcement of local harbor rules, and creates an auditable record for disputes or regulatory review.

Why a Clear License Agreement Matters

Who Typically Completes This Agreement

Typical parties who prepare or sign a Boat Mooring License Agreement include marina operators, vessel owners, and municipal harbor managers responsible for berth assignments.

  • Marina operators — manage berth allocation, fee schedules, enforcement of harbor rules and facility maintenance responsibilities.
  • Vessel owners — provide vessel registration, insurance proof, emergency contact, and agree to the marina's use conditions and payment terms.
  • Harbor authorities or HOA managers — approve moorings, ensure regulatory compliance, and may require additional local permits or documentation.

Confirming the correct signers and organizational authority at the outset prevents later disputes over permission, billing, or enforcement.

Step-by-step: Completing the Mooring License Accurately

Follow these steps to complete a Boat Mooring License Agreement accurately and reduce processing delays, ensure insurance coverage, and limit later disputes.

  • 01
    Gather Documents: Collect vessel registration, proof of insurance, and owner identification.
  • 02
    Identify Mooring: Record exact berth number, coordinates, and assigned marker information.
  • 03
    Specify Fees: State initial, recurring, and late fees with payment schedule and method.
  • 04
    Sign and Date: Authorized representatives sign, date, and notarize if the issuer requires.

Typical Processing Flow for a Mooring License

A standard workflow moves application, verification, payment, issuance, and recordkeeping steps to provide a complete executed file for the marina and vessel owner.

  • Apply Online: Submit completed form, supporting documents, and payment via portal or in person.
  • Review: Issuer verifies vessel size, insurance, and berth availability before approval.
  • Approve & Issue: Issuer signs, issues a permit or license number, and returns an executed copy.
  • Maintain Records: Store signed agreement, insurance certificate, and payment records per retention rules.

Setting Up an Online Mooring License Workflow

Configure your digital workflow to capture required fields, enforce authentication, and automate reminders so licenses are issued consistently and auditably.

Field and Recommended Configuration for Online Workflow Use a fixed template with locked fields and conditional visibility for vessel-specific data.
Signature Authentication Method and Strength Use email link with optional SMS code; require stronger authentication for public harbors.
Automatic Reminder Schedule and Frequency Send automated renewal reminders 30 and 7 days before expiry to reduce lapses.
Conditional Fields for Vessel Specifications Show size and draft questions only when vessel length exceeds threshold.
Permit Number Auto-generation and Tracking Generate sequential permit IDs and record issuance dates for auditability.

Distribution and Technical Considerations

Choose platforms that accept standard file formats, integrate with your records, and offer signer authentication appropriate to the risk level.

  • Integrations: Salesforce, Microsoft 365, NetSuite, and cloud storage integrations are common.
  • File Formats: Support for PDF, DOCX, and HTML is useful for templates.
  • Authentication Options: Email, SMS one-time code, KBA or SSO options improve signer verification.

Common Deadlines and Scheduling Expectations

Deadlines for submission, insurance proof, and renewals vary by marina; track dates in the agreement to avoid late fees or license suspension.

Application Submission Deadline:

Varies by marina and season; check local harbor office for required lead time.

Annual Renewal Date:

Renew before the expiration date specified to prevent loss of berth rights.

Insurance Proof Due Date:

Provide current policy documentation before occupying the mooring.

Payment Due Date:

Monthly or seasonal fees must be paid per the stated schedule to avoid penalties.

Record Retention Reminder:

Retain an executed copy per the retention timeline after termination or transfer.

Key Milestones from Application to Renewal

Track these sequential milestones to monitor progress from initial application through annual renewal or termination of the mooring license.

01

Application Received

Issuer logs application and creates a tracking record for review.

02

Inspection and Eligibility

Verify vessel dimensions and insurance prior to issuing a license.

03

Payment and Issuance

Receive payment, finalize signatures, and issue permit or license number.

04

Renewal or Termination

Begin renewal outreach before expiry or follow termination procedures as needed.

Core Provisions to Include in the Agreement

A professional Boat Mooring License Agreement explicitly sets the boundaries and expectations for both parties; include the provisions below to reduce ambiguity and legal risk.

License Term

Define the start and end dates, any seasonal periods, renewal terms, and automatic renewal mechanics, including notice windows for nonrenewal or rate changes.

Mooring Description

Specify berth identifier, physical coordinates, allowable vessel dimensions, maximum draft, and any shared access or storage limitations tied to the assigned location.

Fees and Payment

List initial and recurring fees, accepted payment methods, late payment penalties, security deposits, and any prorating rules for partial seasons or cancellations.

Insurance Requirements

State minimum liability and hull coverage, policy effective dates, and whether the marina must be named as additional insured or certificate holder.

Maintenance and Repairs

Allocate responsibility for mooring gear, lines, dock damage, and ordinary wear; define emergency repair authority and cost recovery procedures.

Termination and Remedies

Describe grounds for license termination, cure periods, removal obligations, and remedies for breach including fines, towing, or lien rights where authorized.

Supporting Clauses Often Included

Certain ancillary clauses clarify operational details, dispute resolution, assignment limits, and privacy or access rights relevant to marinas and licensees.

Subletting & Assignment

State whether the licensee may sublet or transfer the mooring and any required approvals for assignment or replacement vessels.

Access and Security

Define hours of access, security requirements, guest policies, and marina right-of-entry for inspections or repairs.

Environmental Compliance

Address fuel handling, waste disposal, and spill reporting obligations consistent with federal and state environmental law.

Dispute Resolution

Include governing law, jurisdiction, informal notice and cure process, and whether arbitration is required for certain disputes.

Data Security and Compliance for Digital Execution

Encryption: AES-256 at rest
Transport Security: TLS 1.2/1.3 in transit
Audit Trail: Complete signing history and timestamps
Regulatory Certifications: SOC 2 Type II available
Health Data: HIPAA compliant with BAA
Legal Frameworks: ESIGN and UETA support

Penalties and Key Risks of an Incorrect Agreement

Incomplete Insurance: Policy rejection; potential fines
Wrong Mooring Details: Unauthorized occupancy disputes
Unsigned Agreement: Enforceability challenges
Late Payments: Interest, penalties, revocation
Regulatory Noncompliance: Municipal sanctions possible
Improper Assignment: Liability shifts and voidance

Common Mistakes to Avoid When Preparing the Agreement

  • Leaving the mooring location description vague, such as referring only to 'a slip,' creates disputes when multiple berths are similar in a marina.
  • Failing to require or verify current insurance certificates before occupancy risks uninsured loss and can void indemnity protections in the agreement.
  • Using ambiguous payment terms without specific due dates or late-fee calculations leads to billing disputes and collection problems for marina operators.
  • Not confirming who has authority to sign for corporate or HOA licensees may allow later challenges to the license's validity.

Real-world Examples and How Organizations Use the Form

These brief examples show how different organizations adapt a Boat Mooring License Agreement to their operations and compliance needs.

Martin Properties — Marina Operator

Martin Properties standardized mooring licenses across three marina properties to centralize billing and insurance verification.

  • Reduced processing time for new licensees by removing manual checks.
  • As a result, the company improved permit turnaround, simplified renewals, and reduced unpaid fees with clearer due dates and automated reminders.

Optica Ventures LLC — Small Marina

Optica Ventures uses a template to capture vessel dimensions and insurance for seasonal slips.

  • The template enforces required fields so staff do not accept incomplete applications.
  • This reduced back-and-forth with customers, improved record completeness, and made audits of mooring occupancy straightforward.

eSignature Pricing and Feature Comparison for Mooring License Workflows

Compare common vendor starting prices and core capabilities relevant to executing Boat Mooring License Agreements; signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs and Troubleshooting for Mooring License Agreements

Answers to common questions about legality, execution, notarization, and post-execution actions for Boat Mooring License Agreements.


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