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Bill of Costs - District of Idaho

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UNITED STATES DISTRICT COURT FOR THE DISTRICT OF IDAHO

V

BILL OF COSTS

Judgment having been entered in the above entitled action on the Clerk is requested to tax the following as costs:

1. Clerks and Service Fees - removal fees, filing fees. The cost of private process servers is NOT ALLOWED. Only Marshal's service fees allowed.

2. Trial Transcripts - furnished upon request of court, or prepared pursuant to stipulation

3. Deposition Costs - original of noticing party and prevailing party's copy of depositions used in the case; reasonable fees of notary and deposition reporter of noticing party; video depositions costs. Deposition summaries or counsel's fees NOT ALLOWED

4. Witness Fees - at statutory rate (28 USC § 1821). Mileage outside the district limited to 100 miles each way absent prior court order. Expert witness fees at the same rate as other witness fees. Complete the worksheet on the reverse of this form, and enter the total here.

5. Copies of Papers and Exhibits - Cost of exhibits attached to documents required to be filed and served; exemplification fees; copies of preparing clerks record on appeal. Copies of motions, pleadings and other routine case papers NOT ALLOWED.

6. Maps, Charts, Models, Photographs, Computations and Summaries - Reasonable costs if admitted into evidence. NO enlargements great than 8" x 10" allowed unless approved by the court. NO models allowed absent an order of the court. Cost of compiling summaries, computations and statistical comparisons is NOT TAXABLE.

7. Interpreter and Translator Fees - reasonable fees of interpreter allowed if the fee of witness is taxable. Translator fee allowed if document is necessarily filed or admitted in evidence.

8. Docket Fees - Docket fees pursuant to 28 U.S.C. § 1923

Attach to your to cost bill an itemization and documentation for requested costs in all categories.

I declare under penalty of perjury that the foregoing costs are correct and were necessarily incurred in this action and that the services for which fees have been charged were actually and necessarily performed. A copy of this bill was mailed to:

Signature of Attorney:

Name of Attorney

Name of Claiming Party

COSTS ARE TAXED IN THE AMOUNT OF AND INCLUDED IN THE JUDGMENT.

Deputy Clerk

WITNESS FEES (computation, cf. 28 U.S.C. 1821 for statutory fees)

NAME AND RESIDENCE ATTENDANCE SUBSISTENCE MILEAGE Total Cost Each Witness
Days Total Cost Days Total Cost Miles Total Cost
TOTAL

NOTICE

Section 1924, Title 28, U.S. Code (effective September 1, 1948) provides:
"Sec. 1924. Verification of bill of costs."

"Before any bill of costs is taxed, the party claiming any item of cost or disbursement shall attach thereto an affidavit, made by himself or by his duly authorized attorney or agent having knowledge of the facts, that such item is correct and has been necessarily incurred in the case and that the services for which fees have been charged were actually and necessarily performed."

See also Section 1920 of Title 28, which reads in part as follows:

"A bill of costs shall be filed in the case and, upon allowance, included in the judgment or decree."

The Federal Rules of Civil Procedure contain the following provisions:

Rule 54 (d)

"Except when express provision therefor is made either in a statute of the United States or in these rules, costs shall be allowed as of course to the prevailing party unless the court otherwise directs, but costs against the United States, its officers, and agencies shall be imposed only to the extent permitted by law. Costs may be taxed by the clerk on 14 day's notice. On motion served within 7 days thereafter, the action of the clerk may be reviewed by the court."

Rule 6(e)

"Whenever a party has the right or is required to do some act or take some proceedings within a prescribed period after the service of a notice or other paper upon him and the notice or paper is served upon him by mail, 3 days shall be added to the prescribed period."

Rule 58 (In Part)

"Entry of the judgment shall not be delayed for the taxing of costs."

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What the Bill of Costs - District of Idaho Is and When it Applies

A Bill of Costs in the District of Idaho is a formal, itemized statement submitted to the court after entry of judgment that seeks recovery of taxable costs and disbursements allowed by statute or rule. It records specific expense categories such as filing fees, reporter fees, service costs, and reproduction charges, and it is supported by receipts or other documentation. The bill enables the prevailing party to request that the clerk tax the listed amounts and incorporate approved costs into the final judgment or separate order for post-judgment collection.

Why a Proper Bill of Costs Matters

A clear, supported Bill of Costs preserves the right to recover court-approved expenses and reduces objections or clerk rejections by the court; it also creates an enforceable money judgment for recoverable items if approved.

Why a Proper Bill of Costs Matters

Who Prepares and Reviews a Bill of Costs

Accurate preparation helps the clerk process the bill promptly and reduces the likelihood of time-consuming objections or supplemental documentation requests.

  • Plaintiff or prevailing party representative prepares the itemized bill and gathers supporting receipts or invoices for taxable items.
  • Defense counsel reviews entries and may file written objections or a response contesting specific cost items or amounts.
  • Court clerk examines form and documents for compliance with local rules, attaches a taxation determination, and issues a final costs order.

Required Information and Essential Fields

Case Caption: Full case name and parties as on complaint or judgment.
Court and Docket: Court name and docket number for precise filing.
Judgment Date: Date of final judgment or order entry on docket.
Itemized Costs: Line-by-line charges listed with amounts.
Supporting Receipts: Attach invoices, receipts, and reporter statements.
Signature Block: Name, title, contact, and date of signing party.

Step-by-Step: Prepare and File Your Bill of Costs

Follow these steps in order to prepare a clear, compliant Bill of Costs for submission to the District of Idaho clerk.

  • 01
    Gather Documents: Collect receipts, invoices, and reporter statements to support each cost entry.
  • 02
    Itemize Costs: Create separate line items with dates, descriptions, and exact amounts.
  • 03
    Attach Support: Combine attachments into a single, legible PDF matching each line item.
  • 04
    File and Serve: File with the court per local rules and serve opposing counsel per Rule requirements.

How to Configure an Online Bill of Costs Workflow

Set up consistent fields and required attachments when using an e-filing or e-sign platform to reduce manual errors and speed review.

Field Configuration
Case Caption Field Mandatory, autofill from docket
Docket Number Field Required; validate format
Itemized Lines Repeatable rows with amount validation
Attach Documents Require PDF upload for receipts

Digital Submission and eSignature Considerations

Maintain an unbroken audit trail and store native files so the court can verify signature attribution and document integrity if challenged.

  • Document Formats: PDF preferred; text must be searchable when possible.
  • Authentication: Use email or stronger signer verification methods.
  • Audit Trail: Preserve timestamps, IPs, and signer evidence.

Where to File and How the Clerk Processes a Bill of Costs

Understand routing so filings meet the clerk's processing sequence and service requirements for the District of Idaho.

  • Filing Method: E-file via the court's CM/ECF system when available.
  • Clerk Review: Clerk checks format, completeness, and attachments for taxable items.
  • Taxation Determination: Clerk may tax costs or present a recommended taxation for judge approval.
  • Entry of Order: Approved amounts are entered as part of judgment or separate order.

Typical Deadlines and Timing to Track

Timing varies by local rule and the underlying judgment; confirm deadlines in the District of Idaho local rules and any applicable scheduling orders.

Post-Judgment Filing Window:

File within the time specified by local rules after judgment entry.

Service on Opponent:

Serve opposing counsel promptly after filing per Rule requirements.

Objection Period:

Opposing party may have a set number of days to object; check local rule.

Clerk Taxation Time:

Clerk processes and issues taxation or denial per internal timelines.

Motion Deadlines:

File any motions to enlarge or contest taxation within prescribed time frames.

Key Milestones from Judgment to Final Costs Order

Track these sequential milestones to ensure timely submission and resolution of cost claims.

01

Judgment Entered

Final judgment entry triggers the window to prepare a Bill of Costs.

02

Bill Prepared

Compile itemized list and attachments promptly after judgment.

03

Bill Filed

File and serve the bill according to local rule requirements.

04

Taxation Resolved

Clerk or court issues taxation decision and enters the costs order.

Consequences of an Incorrect or Untimely Bill of Costs

Disallowance: Clerk may deny unsupported cost items.
Delay: Incomplete filings cause processing delays.
Objections: Opposing party may file costly objections.
Fee Shifts: Court may decline to award disputed amounts.
Collection Risk: Denied costs reduce collectible judgment amount.
Sanctions: Bad-faith or frivolous entries may invite sanctions.

Common Preparation Errors to Avoid

  • Failing to attach receipts or reporter statements causes expense disallowance and prompts clerk requests for supplemental documentation.
  • Listing lump-sum or vague entries without line-item backup creates grounds for objection and partial or total denial.
  • Mismatching amounts between the bill and supporting invoices leads to administrative rejection or contested hearings.
  • Missing service proof or failing to serve the opposing party within required timelines can bar recovery of costs.

Practical Tips for Accurate and Efficient Completion

Follow consistent formatting, include clear attachments, and anticipate common objections to make clerk review straightforward and defensible.

Use Clear Line Items
Break costs into dated, descriptive entries. Each line should connect to a supporting receipt so opposers and the clerk can verify amounts without back-and-forth.
Attach Organized Support
Combine receipts in the same order as the itemized list and bookmark or label pages so reviewers can easily cross-reference each charge.
Confirm Local Rules
Review District of Idaho local rules and any standing orders to ensure you meet filing format, timing, and service requirements before submission.
Preserve Audit Trail
If using e-sign or e-file, keep native files and the platform audit trail to support signature attribution and timestamp evidence if challenged.

Core Sections to Include in a Professional Bill of Costs

A complete bill follows a consistent structure and provides the clerk with everything needed to tax and enter allowable costs without supplemental requests.

Caption

Complete case caption and docket number so the bill is immediately associated with the correct case and judgment, preventing clerical misfiling.

Summary Totals

Provide a concise page showing subtotal by cost category and a grand total to allow quick clerk assessment of the overall amount claimed.

Detailed Line Items

List each taxable cost with date, vendor, brief description, and amount; avoid aggregate entries that obscure underlying charges.

Supporting Attachments

Attach receipts, invoices, vendor statements, and reporter transcripts that match each line item to substantiate the requested amounts.

Service Affidavit

Include proof of service showing the date and method by which the bill was served on opposing counsel as required by local rules.

Signature & Verification

Provide a dated signature block with contact details; include an electronic signature audit trail when submitted electronically to show intent and attribution.

eSignature Provider Comparison for Preparing and Submitting Cost Documents

Common eSignature plans and capabilities vary by price, compliance features, and sending limits; signNow is listed first for comparison purposes.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Bill of Costs Use

These short case descriptions show common scenarios where a Bill of Costs was prepared, filed, and resolved.

Defense Cost Recovery

A prevailing defendant compiled reporter fees and filing costs into a single bill to recover litigation expenses

  • Clerk taxed most reporter fees after cross-reference checks
  • Proper receipts and clear line items shortened the taxation review and entry process.

Post-Judgment Enforcement

A creditor filed a Bill of Costs with enforcement-related disbursements after judgment

  • Opposing party objected to several travel entries
  • The court allowed production expenses when supported by vendor invoices, reducing dispute scope.

Representative Users and Signers

Managing Attorney

A litigation attorney who prepares the itemized bill, verifies receipts, and signs the verification statement certifying accuracy and service.

Court Clerk

A clerk or deputy clerk who receives the filing, confirms format compliance, and enters taxation or communicates deficiencies to counsel.

Frequently Asked Questions About Bills of Costs in Idaho

Answers to common procedural and technical questions help prevent common issues when preparing, filing, or defending a Bill of Costs.


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