Fill and Sign the Bir Form 1906 January 2018 Excel Format

Hire New Salaried Employees Purpose Use this procedure to hire new staff, faculty or graduate student salaried employee. Trigger Perform this procedure when approval has been given to hire a salaried staff or faculty employee into an approved vacancy or when hiring salaried graduate student employees. Prerequisites A completed new hire packet must accompany this PCR form. Procedure 1. Enter the web address for the MSS via Portal: https://ibis.sap.txstate.edu:50001/irj/portal SAP Netweaver Portal 2. Input user ID and password. 3. Click Logon button. Portal Welcome Screen 4. Click Manager Self-Service tab 5. Click New Hire (Salaried Staff, Faculty, and Grad Student) located in the Launch Blank PCR Form section. New Hire 6. Click at the top right corner of the screen to maximize the screen area. 7. Complete the following fields: • Effective Date Click • First Name • Middle Name • Last Name • Known As • Social Security # • Date of Birth and Gender • Reason • Position • Employment Percentage • Monthly Salary • Time Administrator If the supervisor's name is incorrect, contact Human Resources for staff and non-academic graduate student employees. Contact Faculty Records for faculty and academic graduate student employees. 8. Review the following fields for accurate cost distribution of salary: The funding information for a position will default from the information that is stored on the position when it is set up in Organizational Management. The information will only be changed when there is a change in funding. • Percentage • Cost Center • Order • WBS • Fund If Grant funded, enter Funding End Date mm/dd/yyyy 9. Input the reason for the PCR in the Comments - REQUIRED field. 9. Click . The system is checking to ensure that all funding sources equal 100%, no matter the employee's employment percentage. New Hire The system displays the message, "Success Message. Form data is consistent." 10. Click . Save a copy of the document to your desktop or print an extra copy. The system will not store a copy of the PCR until we have Workflow in place. 11. Click . Route the printed document with any required paperwork for approval signatures. Student worker PCRs are sent directly to the HR Master Data Center. All graduate student PCRs are routed to the Graduate College. Grant funded PCRs are routed to OSP for approval. After approvals or for all other PCRs, route to Human Resources or Faculty Records for processing. 12. You have completed this PCR. Result You have created a PCR to hire a new salaried employee.