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City of Bloomington Common Council Legislative Packet 07 September 2005 Office of the Common Council P.O. Box 100 401 North Morton Street Bloomington, Indiana 47402 812.349.3409 council@bloomington.in.gov City of Bloomington Indiana City Hall 401 N. Morton St. Post Office Box 100 Bloomington, Indiana 47402 Office of the Common Council (812) 349-3409 Fax: (812) 349-3570 email: council@bloomington.in.gov To: Council Members From: Council Office Re: Weekly Packet Memo Date: September 2, 2005 Packet Related Material Memo Agenda Calendar Notices and Agendas: None 2006 Budget-Related Packet of Legislation which will be Introduced at the Regular Session and Discussed at the Committee of the Whole on September 7th and Ready for Final Action at the Special Session on September 14th: Please see the separate 2006 Budget Packet for the two appropriation ordinances, the three salary ordinances, and transit ordinance, and related background material For Questions Regarding the: Civil City Appropriation Ordinances - Please Contact: Susan Clark, Controller, at 349-3416 or clarks@bloomington.in.gov (or reach the appropriate department director) Utility Appropriation Ordinance - Please Contact: Patrick Murphy, Director, at 349-3650 or murphyp@bloomington.in.gov Salary Ordinances - Please Contact: Daniel Grundmann, Director of Employee Services at 349-3578 or grundmad@bloomington.in.gov Other Legislation and Background Material Scheduled for Consideration at the Same Time as the Budget-Related Legislation (See Above): App Ord 05-06 To Specially Appropriate from the General Fund and Risk Management Fund Expenditures Not Otherwise Appropriated (Appropriating a Transfer of Funds within the General Fund – Animal Care and Control Division; Appropriating Funds from the General Fund – Fire Department for Overtime; Appropriating Grants Awarded to the Police Department; and Appropriating Funds from the Risk Management Fund for Workers Compensation Charges) Memo from Susan Clark, Controller; Memo from Laurie Ringquist, Director of Animal Control; E-Mail from Jeff Barlow, Fire Chief; Memo from Jamie Brinegar, Risk Manager; Risk Management Fund Balance Sheet Contact: Susan Clark, Controller, at 349-3416 or clarks@bloomington.in.gov (or reach the relevant departmental director) Ord 05-27 To Amend Ordinances which Fixed the Salaries of Appointed Officers and Employees of the Civil City for the Year 2005 (Ordinance 04-19) and Utilities for the Year 2005 (Ordinance 04-21) - Re: Positions in the Community and Family Resources, Engineering, HAND, Information Services, Office of the Mayor, Parking Enforcement, Parks and Recreation, Planning, the Police Department, Sanitation, and Utilities Memo from Daniel Grundmann, Director of Employee Services Contact: Daniel Grundmann at 349-3578 or grundmad@bloomington.in.gov Non-Budget Related Legislation and Background Material – Two for First Reading at Regular Session on September 7th and All for Discussion at Committee of the Whole on September 14th and Final Action on September 21st: Ord 05-25 To Amend Title 15 of the Bloomington Municipal Code Entitled “Vehicles And Traffic” - Re: Changes on North Dunn Street which Add MultiWay Stop Signs at Saville Avenue and Tamarrack Trail (Section 15.12.010 Schedule B) and Remove Authorization for Traffic Calming Devices (Section 15.26.040 – Schedule J-1) Memo from Justin Wykoff, Manager of Engineering Services; Excerpts from Multi-Way Stop Warrant Reports Contact: Justin Wykoff at 349-3593 or wykoffj@bloomington.in.gov Preliminary Material Regarding the Affordable Housing Package for Five Lots in the 1000 Block of West 14th Street Memo from Ron Walker, Director of Economic Development; Map of Site; Application for Tax Abatements; Memo from Lisa Abbott, Assistant Director of HAND; Map of Residential Redevelopment Area (RRA) Contact: Ron Walker at 349-3534 or walker@bloomington.in.gov Res 05-08 To Designate an Economic Revitalization Area, Approve a Statement of Benefits, Authorize a Period of Tax Abatement, and Indicate Intent to Waive Certain Statutory Requirements - Re: 1010, 1018, and 1026 W. 14th Street (Habitat for Humanity of Monroe County, Inc., Petitioner) EDC Res 05-04; Statement of Benefits; Tax Calculations; Building Elevations; Members of Habitat Board Res 05-10 To Designate an Economic Revitalization Area, Approve a Statement of Benefits, Authorize a Period of Tax Abatement, and Indicate Intent to Waive Certain Statutory Requirements - Re: 1034 and 1042 W. 14th Street (City of Bloomington Housing and Neighborhood Development Department, Petitioner) EDC Res 05-05; Statement of Benefits; Tax Calculations Ord 05-26 To Designate an Economic Development Target Area (EDTA) - Re: 1010, 1018, 1026, 1034 and 1042 W. 14th Street (City of Bloomington Housing and Neighborhood Development Department and (Habitat for Humanity of Monroe County, Inc., Petitioners) EDC Res 05-06; Maps of the Site; Memo from Ron Walker, Director of Economic Development Minutes from Regular Session: July 13, 2005 August 3, 2005 Memo Chair of Meeting: Councilmember Mayer Two Legislative Cycles for the First Three Weeks of September Eight Items for Discussion at Committee of the Whole on September 7th and Final Action at Special Session on September 14th and Four Items for Discussion at Committee of the Whole on September 14th and Final Action on September 21st As has been our practice over the last eight years, the Common Council will squeeze two legislative rounds in the first legislative cycle in September, which runs from September 7th to 21st. The first legislative round will be set aside for eight pieces of legislation which are directly or indirectly related to the 2006 budget. This legislation will be introduced and discussed at the Regular Session and Committee of the Whole on September 7th and is scheduled for final action at a Special Session on September 14th. The second legislative round includes four non-budget-related legislation in which two ordinances will be introduced at the Regular Session on September 7th, the ordinances and two resolutions will be discussed at the Committee of the Whole on September 14th (after the Special Session), and all will be ready for final action at the Regular Session on September 21st. This schedule allows the Council to take action on the budget well before the September 30th deadline and also handle the other items that are ready for action by the middle of September. The eight ordinances which are either directly or indirectly related to the 2006 budget include a six-ordinance budget package, which is being distributed in a separate packet at the same time as the weekly packet, and a 2005 appropriation ordinance and salary ordinance which can be found in this packet. The four pieces of non-budget related legislation ready for final action on September 21st include a traffic ordinance authorizing stop signs on North Dunn and an ordinance and two resolutions authorizing tax abatements for affordable housing projects on West 14th Street. These four items along with the two budget-related ordinances are summarized below and included in this packet. 2006 Budget Packet The 2006 budget packet has been enclosed with, but is separate from the weekly packet. It contains an index of all 2006 budget-related materials you should receive in September, six ordinances setting forth the budget, and a few pieces of background material. The background material includes the following: • a memo from Susan Clark, Controller, regarding the Civil City Appropriation Ordinance for 2006 (App Ord 05-04) , which indicates the changes in the budget from July to September. Those changes include: o an increase of $21,672 in Personnel, which mostly occurs in the Police and Fire departments; o an increase of $750 in the Council Office for consultants and workshops; o an increase of $15,000 in the Alternative Transportation Fund (bringing the annual amount up to $200,000 for 2006); and o an increase of $417,807 in the Fire and Police pensions as a result of implementation of a new state Deferred Retirement Option Plan. Susan Clark says that about $200,000 will be taken from property taxes (but outside the levy maximum) and the rest will come from cigarette taxes. Please note that Susan figured out these obligations in the last month on spreadsheets that are now being used by many other municipalities. • a memo from Daniel Grundmann, Director of Employee Services, regarding the salary ordinance the Civil City and Utility departments (Ord 05-21). Those changes, in highlight: o combine the Civil City and Utility salaries in one document in order to save the Administration work in the preparing, amending, and presenting salary ordinances; o add and delete three positions in the Civil City (in addition to positions created by Ord 05-27 – see below - which would begin this year and carry over next year); o transfer one position from one department to another; o delete four positions in the Utilities department; and o change the name of two departments. • a memo from Daniel Grundmann, Director of Employee Services, regarding the salary ordinance for the Police and Fire departments (Ord 05-22), which briefly summarizes the compensation package these officers and fire fighters will receive as a result of collective bargaining agreements negotiated with the City. • the transit budget, which appears after Ord 05-24. Note: The Controller’s Office will provide the Council Office entirely new September Budget materials early next week, which you will need to insert in your binders in place of the July materials. Two Pieces of Legislation to be Considered at the Same Time as the 2006 Budget There are two pieces of legislation being considered during the next two weeks that are indirectly related to the budget. You will find them in this packet and summarized in the following paragraphs. One item, App Ord 05-06, appropriates money from and within the General Fund and from the Risk Management Fund and, in some instances, may give you a sense of trends that are reflected in the 2006 budget packet. The second item, Ord 05-27, offers amendments to the salary ordinances for the civil city and utilities for this year, which are reflected in next year’s ordinance, as well. App Ord 05-06 – Special Appropriations from and within the General Fund and from the Risk Management Fund for 2005 App Ord 05-06 requests three special appropriations from or within the General Fund and one special appropriation from the Risk Management Fund. There is a memo from Susan Clark, Controller, and accompanying information from the various departments which explain these requests and are briefly noted below: General Fund Animal Control – Transfer of $15,000 from Category 3 (Other Services and Charges) to Category 2 (Supplies) for Animal Food The Animal Control Division wishes to transfer $15,000 from Line 53130 (Medical Services) to Line 52210 (Institutional & Medical Supplies). This will take unused funds for spay/neuter services and use them to buy food for shelter animals. The memo from Laurie Ringquist, Director of the Animal Shelter, explains that the expanded facility has led to the feeding of more animals and notes other savings and possible reimbursements. Fire Department – Appropriate $50,000 for Overtime to Maintain Staffing Levels When Fire Fighters Take Vacations The Fire Department requests $50,000 to cover the costs of maintaining staffing levels while fire fighters take their allotted vacations. Please note that the department needed approximately $215,000 in 2004 (including an additional appropriation of $68,000), will expend about $225,000 in 2005 (with this appropriation), and has budgeted $232,000 for this purpose in 2006. (Please see the attached memo from Chief Barlow.) Police Department – Appropriate $20,034 in Grant Funds to Department and Sheriff for OWI Enforcement The Police Department wishes to expend the latest installment of a 2004 Indiana Criminal Justice Institute grant to provide overtime monies to help local law enforcement agencies enforce the laws against drunk driving. This $20,034 installment would be divided between the Sheriff’s Department ($11,138) and the Bloomington Police Department ($8,897). At $28 per hour, this will provide as much as 317 more hours of patrolling by our police officers this year. Please note that the department has received another grant for next year and will seek approval for expending those funds in 2006. Risk Management Fund Risk Management Division – Appropriate $320,000 for Unusually High Workers Compensation Expenses for this Year The Risk Management Division is requesting $320,000 to cover the unusually high cost of on-the-job injuries this year. The memo from Jamie Brinegar, Risk Manager, attributes these expenses to the high number of claims (166 as of August compared to an average of 172 per year) and surgeries (9 as of August compared to an average of 3-4 a year) as well as some outstanding and disputed claims. Approximately $210,000 would be spent for pending bills, $80,000 for monthly medical expenses, and $30,000 for two claims that are currently in dispute. According to this year’s budget book the department needed $213,000 for such bills in 2004 and has budgeted $150,000 for 2006. Please note that the Risk Management Fund should have a year-end balance of $256,879 (Please see enclosed memo and balance sheet). Ord 05-27 Amending Salary Ordinances for Civil City and Utilities for 2005 Ord 05-27 would amend the 2005 salary ordinances for the Civil City and Utilities department. The following paragraphs are based upon the memo from Daniel Grundmann, Director of Employee Services, and briefly summarize the amendments. In total, these amendments add two positions and alter the title, grade or a combination of the two for over 20 positions in the City. Please note that all changes in grade are the result of recommendations of the Job Evaluation Committee after reviewing revised job descriptions submitted by the various departments. During the course of about a half dozen meetings, the Job Evaluation Committee reviewed 27 job descriptions and decided to increase the grade for 11, decrease the grade for 6, and leave 10 unchanged. These changes are listed roughly in the order of the longterm fiscal impact on the City with the first three individually having a negative and the remaining ones in aggregate having a positive affect on the budget. Parks and Recreation This ordinance would create an Aquatics/Sports Specialist position (Grade 4) as part of a plan to convert some seasonal into regular full-time positions in the Parks and Recreation department. Given savings in seasonal wages, the fiscal impact should be less than $6,500 this year, which will not require an additional appropriation. Parking Enforcement This ordinance also would add a third Security Guard for the parking garages and change the job title to Security and Maintenance Attendant (Grade 3). The additional staff will make it easier to provide continuous service during the night-time hours and the annual fiscal impact of approximately $30,000 would be covered by revenue collected by the department. The ordinance also recommends three other changes in the Parking Enforcement department with nominal aggregate fiscal impact. First, it would increase the grade of the Parking Enforcement Manager from grade 7 to grade 8 because of the complexities associated with managing the parking garages. Second, it would change the title of the vacant position of Parking Enforcement Supervisor to Parking Enforcement Team Leader and reduce the grade from 5 to 4. Third, it would increase the grade of the Account Clerk II from 2 to 3 due to the reporting and record keeping responsibilities associated with the parking garages. Police Department This ordinance would increase the grade of three of the four positions in the Central Emergency Dispatch Center by one grade. These positions include the Training Coordinator (Grade 8), Telecommunicator (Grade 6), and Telecommunications Manager (Grade 9). The fiscal impact of the change will approximate $11,486 this year and can be absorbed without an additional appropriation due to vacancies and reduced overtime requirements. Community and Family Resources The ordinance would change the job title of the Secretary position to Office Manager and increase the grade from 2 to 3. The change in grade reflects greater financial responsibilities and experience requirements. Engineering The ordinance would change the title of the two Engineering Technician positions to Engineering Technician – AutoCad and Engineering Technician – Traffic and increase the grade from 3 to 4, due to greater prerequisites for these positions. HAND This ordinance would change the title of Office Manager position to Program Assistant/Office Manager and increase the grade from 4 to 5, due to greater responsibilities for managing grants and other aspects of the position. Information Services The ordinance would change three positions in the ITS department. The first change reflects a new role for the User Support and Network Operations Manager and changes the title to Assistant Director. The second and third changes affect two vacant positions and reflect a routinization of many IT positions throughout the industry. In that regard, the ordinance would reduce the grade of the Systems Administrator and Application Development Manager from a 11 to 10 and change the title of the Senior Database Administrator to Database Administrator and Webb Application Manager and reduce its grade from 10 to 8. Mayor’s Office This ordinance would increase the grade of the Communication Director from 7 to 8 given the significant effect of the work on the public perception of the City. It also changes the title of Council Liaison to Assistant Deputy Mayor and the title of Administrative Assistant to Executive Assistant. Planning This ordinance would increase the grade of the Assistant Director from 9 to 10. This position also was created earlier this year and assigned a grade by the Employee Services department before the Job Evaluation Committee made its recommendation. Sanitation This ordinance would increase the job grade for the Sanitation Director from grade 8 to 9 due to the level of independent judgment and consequences of error associated with this position’s duties. Utilities This ordinance would lower the grade of one position, change the title and raise the grade of a second position, and change the title and lower the grade of a third position. In that regard, the ordinance would lower the grade of the vacant position of Public Affairs Specialist from 8 to 7 and change the title of the Pretreatment Program Coordinator to Pretreatment Program Inspector and raise its grade from 5 to 7. It would also change the title of the Accounting Manager to Budget/Research Analyst and reduce its grade from 7 to 6. Items to be Considered at Committee of the Whole on September 14th and Regular Session on September 21st Ord 05-25 – Authorizing Multi-Way Stop Signs on North Dunn at Saville Avenue and Tamarrack Trail and Removing Authorization for Various Traffic Calming Devices Along that Stretch of the Roadway Ord 05-25 authorizes the installation of multi-way stops along North Dunn at Saville Avenue and Tamarrack Trail and removes authorization for traffic calming devices along the same roadway that were approved in 2002 (with the adoption of Ord 0205). It is sponsored by four council members – Banach, Diekhoff, Mayer and Ruff – who make this proposal in order to address safety concerns and wrap-up two initiatives along North Dunn that have been left unresolved for the last few years. One initiative is the aforementioned authorization for a series of traffic islands, humps and a circle that were designed to address concerns raised by the Matlock Heights Neighborhood Association. Their petition for traffic calming stated that North Dunn was dangerous to walk along or enter from driveways and side streets because cars traveled at high speeds and the street was narrow, hilly, and without berms or sidewalks. The new City administration, however, reviewed the design and had doubts about how well it would slow cars. The second initiative is the implementation of an 8-foot side path called for in the Greenways Plan. Here, the new administration desired to reduce the impact of the side path on the adjacent property owners. If this ordinance is approved, the stop signs will allow pedestrians, who mostly live on the west side of North Dunn, to safely cross the street in order to use the proposed side path and the side path will be redesigned. The authorization and installation of stop signs requires compliance with the Indiana Uniform Manual of Traffic Control Devices (per I.C. 9-21-4-1). This manual recommends that the City perform an engineering study and consider certain factors like the number cars and pedestrians using the intersection, the speed of cars, the number of crashes that would be correctable by the sign, and the physical conditions at the intersection in order to decide whether to install a stop sign. Please note that the manual discourages use of stop signs to control speed. The Engineering Department performed engineering studies this week that included traffic and accident counts as well as an assessment of physical conditions in the roadway. A memo from Engineering Services Manager Justin Wykoff and portions of the multi-stop warrant report are included in this packet. Wykoff’s memo indicates that the low number of cars, pedestrians, and accidents (2 in 12 months) do not warrant use of a stop sign at these locations. It also notes, on the other hand, that high speeds (the 85th percentile speed was almost 10 mph over the 30 mph speed limit (during a heavy rain)), restricted views (due to hilly and vegetated terrain), and the need to protect pedestrians wanting to use the new side path offer reasons for supporting the signs. He also mentions various alternatives including more patrolling (which we have done, but provided only temporary compliance), correcting line-of-sight issues (which would be quite expensive in regard to the hilly terrain), and traffic calming devices (which might not achieve their objective). Two Resolutions and an Ordinance Proposing Tax Abatements for the Construction of Five Affordable Homes in the 1000 Block of West 14th Street Re: 1010, 1018 and 1024 (Habitat for Humanity, Petitioner) and 1034 and 1042 (HAND department, Petitioner) Five-Lot, Single-Family, Affordable Housing Project Initiated by the City and on Behalf of Habitat for Humanity and the City’s Redevelopment Commission The Housing and Neighborhood Development (HAND) Department is proposing that the City grant a tax abatement for a five-lot, single-family affordable housing project on City-owned land in the 1000 block of West 14th Street. Lisa Abbott, Assistant Director of the HAND department, has provided a memo that explains this unique affordable housing initiative for the City’s upper west side. The following paragraphs briefly explain this initiative and the legislation necessary for its implementation. For over 40 years the City has sought ways to improve living conditions in the Crestmont, or upper west side, area. More recently, the HAND department received a grant from the Indiana Housing Finance Authority (IFHA) who has “made resources available for strategic planning and the redevelopment of vacant lots in blighted neighborhoods” (per grant application). As a result of that work (which is available in the HAND department), HAND sought requests for proposals to construct five affordable single-family homes on property along West 14th Street, which have been owned by the City since the 1960’s. That request for proposal required that these homes meet HAND’s construction and energy savings guidelines and be sold to individuals who had incomes at or below 70% of median income and who completed the City’s Home Buyers Club program. The Redevelopment Commission is the owner of the property and has approved their conveyance to the two entities responding to the request – Habitat for Humanity and the South Central Community Action Program. Lisa also gives two reasons for pursuing tax abatements for these projects. First, it will provide an opportunity for low income-households to “ease into home ownership.” Second, it will help the HAND department meet a new, 25% matching requirement from the Housing and Urban Development for HOME funds. Initiative Requires Five Pieces of Legislation Over Two Legislative Cycles The tax abatement for this five-lot affordable housing project in the 1000 block of West 14th Street will require two sets of resolutions and an ordinance. The first set of resolutions includes Res 05-08, which relates to addresses at 1010, 1018, and 1024, and is being considered on behalf of Habitat for Humanity of Monroe County, and Res 05-10, which relates to the addresses at 1034 and 1042 and is being considered on behalf of the City’s Redevelopment Commission. These resolutions designate an Economic Revitalization Area (ERA), approve a statement of benefits, and authorize a period of abatement. Please note that, in this case, both resolutions also declare the intent to waive certain statutory requirements regarding the timing of the development in relation to the decision to grant the abatement. The second set of resolutions needed for tax abatements confirms the first one and formally waives some statutory requirements. Please note that the statute requires that we hold a legally-advertised public hearing before adopting this ‘confirming’ resolution, which is scheduled for action at the Regular Session on October 5, 2005. The ordinance for these tax abatements (Ord 05-26) establishes an Economic Development Target Area (EDTA) which is necessary for retail and single family uses to be eligible for tax abatements. Two Resolutions Designating the ERA, Approving the Statement of Benefits, and Authorizing a 5-Year Period Abatement, and Also Declaring Intent to Waive Certain Statutory Requirements As mentioned above, Res 05-08 and Res 05-10 make four statutory determinations for five addresses in the 1000 block of West 14th Street. The following paragraphs summarize those determinations. ERA. The first determination designates the property as an Economic Revitalization Area, which entails a finding that the property is not susceptible to normal growth and development. In that regard, these properties are part of the upper west side, which has been subject to urban renewal projects since the 1960’s and has been recognized as a Residential Rehabilitation Area (RRA) by the Indiana Finance Housing Authority (IHFA). The RRA was drawn by the City in order to obtain a housing/planning grant from IFHA and recognizes that the area is not susceptible to normal growth and development. The City performed a study as part of that grant which found the following about this area: • a quarter of the households brought in less than $10,000 per year and a little less than two thirds of the households brought in less than $25,000 per year, which are far below the figures for the rest of the City; • more renters live in the area than in the City as a whole and these renters were older than and, therefore, probably not part of the I.U. student population; • the average value of the home in the area ($51,443) was less than half that of the value of the average home for the rest of the community ($124,600). Statement of Benefits. The second determination approves the Statement of Benefits. In so doing, it finds that the stated benefits are a reasonable and probable outcome of the development and, in their totality, justify the tax abatement. Those benefits include: • investing in these five vacant parcels so that their aggregate worth will rise from $87,500 to $440,500 (which would make the average worth of each property about $88,100); • making improvements which “meet HAND’s construction standards, including energy efficiency, which exceed building code requirements;” and • providing homes for households with incomes that are at or below 70% of median income (per HOME fund guidelines). Period of Abatement. The third determination relates to the 5-year period of tax abatement for these projects. Please note that the state legislature provides for a 1 to 10 year period of abatement and that the City of Bloomington has established local guidelines to help determine whether the project should receive a tax abatement and, if so, the number of years it should be abated. These guidelines, however, are about 10 years old and do not reflect current land use and other city policies. Under the guidelines, this project would receive a zeroyear presumptive period of abatement for the physical improvements, with one factor which would increase the period of abatement and none that might decrease it. The factor increasing the period of abatement is the prospect of a housing project where at least 50% of the units will be set aside for low to moderate income households (with between 50% - 80% of median income). Please note that this factor refers to renters, but would seem to apply to home-owners with low-tomoderate income as well. Waiver of Statutory Requirements. Both resolutions make a fourth determination which declares an intent to waive certain statutory requirements regarding the timing of development. State statute requires that the initiation of redevelopment occur after the submittal of a completed statement of benefits by the Petitioner and after the designation of the ERA and the making of certain findings of facts by the Common Council. The HAND department has asked the Council to waive those requirements in order to allow these agencies to get the projects underway as soon as possible. This resolution declares your intent to waive those requirements after the statutorily required public hearing, which is scheduled for the October 5th Regular Session. Tax Calculations – Real and Personal Property Ron Walker, Director of Economic Development, has provided estimates of the tax consequences of granting these abatements. Those calculations indicate that the owners of the three Habitat for Humanities properties would together pay approximately $6,753 (with an average of $2,251 per household) and would forego approximately $10,127 (with an average of $3,376 household) in taxes over the five-year abatement. And, the owners of the two HAND properties would together pay approximately $6,208 (with an average of $3,104 per household) and forego approximately $9,312 (with an average of $4,656) in property taxes over the five-year abatement. An Ordinance Establishing an Economic Development Target Area Designation for the 1010, 1018, 1024, 1034, and 1052 West 14th Street Ord 05-26 designates the five lots in the 1000 block on West 14th Street as an Economic Development Target Area (EDTA). The EDTA is a statutory designation that can only be applied to 15 % of the City’s jurisdiction and allows tax abatements for uses that would not otherwise be eligible for them (See I.C. 6-1.1-12.1-3(e)(1011). In this case the designation would allow this owner-occupied, single-family residential use to receive a tax abatement. Please note that multi-family uses with less than 20% of the units set aside for affordable housing would require this designation as well. In order to grant this designation, State law requires that the Common Council find the property eligible either because of its historic character or because it has “become undesirable or impossible for normal growth and development.” Given the lack of historic character of this site, the support for this designation would depend upon its susceptibility to normal growth and development. The Economic Development Commission has, in accordance with State law, made a favorable recommendation on the designation. A copy of its resolution is included in the packet. NOTICE AND AGENDA FOR COMMON COUNCIL REGULAR SESSION AND COMMITTEE OF THE WHOLE 7:30 P.M., WEDNESDAY, SEPTEMBER 7, 2005 COUNCIL CHAMBERS SHOWERS BUILDING, 401 NORTH MORTON REGULAR SESSION I. ROLL CALL II. AGENDA SUMMATION III. APPROVAL OF MINUTES FOR: IV. REPORTS FROM: 1. Council Members 2. The Mayor and City Offices 3. Council Committees 4. Public V. APPOINTMENTS TO BOARDS AND COMMISSIONS VI. LEGISLATION FOR SECOND READING Regular Sessions on: July 13, 2005 and August 3, 2005 None VII. LEGISLATION FOR FIRST READING 1. Appropriation Ordinance 05-04 An Ordinance for Appropriations and Tax Rates (2006 Civil City Budget for the City of Bloomington) 2. Appropriation Ordinance 05-05 An Ordinance Adopting a Budget for the Operation, Maintenance, Debt Service and Capital Improvements for the Water and Wastewater Utility Departments of the City of Bloomington, Indiana for the Year 2006 3. Appropriation Ordinance 05-06 To Specially Appropriate from the General Fund and Risk Management Fund Expenditures Not Otherwise Appropriated (Appropriating a Transfer of Funds within the General Fund – Animal Care and Control Division; Appropriating Funds from the General Fund – Fire Department for Overtime; Appropriating Grants Awarded to the Police Department; and Appropriating Funds from the Risk Management Fund for Workers Compensation Charges) 4. Ordinance 05-20 To Fix the Salaries of All Elected City Officials for the City of Bloomington for the Year 2006 5. Ordinance 05-21 An Ordinance Fixing the Salaries of Appointed Officers, Non-Union and A.F.S.C.M.E. Employees for All the Departments of the City of Bloomington, Monroe County, Indiana, for the Year 2006 6. Ordinance 05-22 An Ordinance Fixing the Salaries of Officers of the Police and Fire Departments for the City of Bloomington, Indiana, for the Year 2006 7. Ordinance 05-24 An Ordinance Reviewing and Modifying the Budget of the Bloomington Public Transportation Corporation for the Year 2006 8. Ordinance 05-25 To Amend Title 15 of the Bloomington Municipal Code Entitled “Vehicles and Traffic” Re: Changes on North Dunn Street which Add Multi-Way Stop Signs at Saville Avenue and Tamarrack Trail (Section 15.12.010 - Schedule B) and Remove Authorization for Traffic Calming Devices (Section 15.26.040 – Schedule J-1) 9. Ordinance 05-26 To Designate an Economic Development Target Area (EDTA) - Re: 1010, 1018, 1026, 1034 and 1042 W. 14th Street (City of Bloomington Housing and Neighborhood Development Department and (Habitat for Humanity of Monroe County, Inc., Petitioners) 10. Ordinance 05-27 To Amend Ordinances which Fixed the Salaries of Appointed Officers and Employees of the Civil City for the Year 2005 (Ordinance 04-19) and Utilities for the Year 2005 (Ordinance 04-21) - Re: Positions in the Community and Family Resources, Engineering, HAND, Information Services, Office of the Mayor, Parking Enforcement, Parks and Recreation, Planning, the Police Department, Sanitation, and Utilities (Over) Posted and Distributed: Friday, September 2, 2005 VIII. PRIVILEGE OF THE FLOOR (This section of the Agenda is limited to a maximum of 25 minutes. Each speaker is allotted 5 minutes.) IX. ADJOURNMENT (Immediately followed by the) COMMITTEE OF THE WHOLE Chair: Tim Mayer 1. Ordinance 05-22 An Ordinance Fixing the Salaries of Officers of the Police and Fire Departments for the City of Bloomington, Indiana, for the Year 2006 Asked to Attend: Daniel Grundmann, Director of Employee Services 2. Ordinance 05-27 To Amend Ordinances which Fixed the Salaries of Appointed Officers and Employees of the Civil City for the Year 2005 (Ordinance 04-19) and Utilities for the Year 2005 (Ordinance 04-21) - Re: Positions in the Community and Family Resources, Engineering, HAND, Information Services, Office of the Mayor, Parking Enforcement, Parks and Recreation, Planning, the Police Department, Sanitation, and Utilities Asked to Attend: Daniel Grundmann, Director of Employee Services 3. Ordinance 05-21 An Ordinance Fixing the Salaries of Appointed Officers, Non-Union and A.F.S.C.M.E. Employees for all the Departments of the City of Bloomington, Monroe County, Indiana , for the Year 2006 Asked to Attend: Daniel Grundmann, Director of Employee Services 4. Ordinance 05-20 To Fix the Salaries of All Elected City Officials for the City of Bloomington, Indiana, for the Year 2006 Asked to Attend: Daniel Grundmann, Director of Employee Services 5. Appropriation Ordinance 05-04 An Ordinance for the Appropriations and Tax Rates (2006 Civil City Budget for the City of Bloomington) Asked to Attend: Susan Clark, Controller 6. Appropriation Ordinance 05-05 An Ordinance Adopting a Budget for the Operation, Maintenance, Debt Services, and Capital Improvements for the Water and Wastewater Utility Departments of the City of Bloomington, Indiana for the Year 2006 Asked to Attend: Patrick Murphy, Director of Utilities 7. Ordinance 05-24 An Ordinance Reviewing and Modifying the Budget of the Bloomington Public Transportation Corporation for the Year 2006 Asked to Attend: Lew May, General Manager of Bloomington Transit 8. Appropriation Ordinance 05-06 To Specially Appropriate from the General Fund and Risk Management Fund Expenditures Not Otherwise Appropriated (Appropriating a Transfer of Funds within the General Fund – Animal Care and Control Division; Appropriating Funds from the General Fund – Fire Department for Overtime; Appropriating Grants Awarded to the Police Department; and Appropriating Funds from the Risk Management Fund for Workers Compensation Charges) Asked to Attend: Susan Clark, Controller Posted and Distributed: Friday, September 2, 2005 City Hall 401 N. Morton St. Post Office Box 100 Bloomington, Indiana 47402 City of Bloomington Indiana Office of the Common Council (812) 349-3409 Fax: (812) 349-3570 e-mail: council@bloomington.in.gov Monday, To: From: Re: Date: Council Members Council Office Calendar for the Week of September 5 – 10, 2005 September 2, 2005 September 5, 2005 City Holiday: Labor Day- City Offices Closed Tuesday, September 6, 2005 3:00 5:00 5:30 5:30 pm pm pm pm 6:00 6:30 7:30 7:30 pm pm pm pm Bloomington Community Farmers’ Market, Showers Plaza Utilities Service Board, IU Research Park, 501 N. Morton Street 100B Board of Public Works, Council Chambers Bloomington Public Transportation Corporation, Public Transportation Center, 130 W. Grimes Neighborhood Improvement Grant Meeting, McCloskey Sister Cities International, Bloomington – Posoltega, Kelly Sister Cities Umbrella Meeting, Kelly Telecommunications Council Meeting, Council Chambers Wednesday, September 7, 2005 12:00 pm 7:00 pm 7:30 pm Bloomington Urban Enterprise Association, McCloskey Council for Community Accessibility, Dunlap Common Council, Regular Session, immediately followed by Committee of the Whole, Council Chambers Thursday, September 8, 2005 3:30 5:15 Bloomington Historic Preservation Commission, McCloskey Solid Waste Management District, Solid Waste Management Facilities, 3400 Old SR 37 pm pm Friday, September 9, 2005 1:30 Metropolitan Planning Organization, Technical Advisory Committee, McCloskey pm Saturday, September 10, 2005 7:00 Bloomington Community Farmers’ Market, Showers Common am APPROPRIATION ORDINANCE 05-06 TO SPECIALLY APPROPRIATE FROM THE GENERAL FUND AND RISK MANAGEMENT FUND EXPENDITURES NOT OTHERWISE APPROPRIATED (Appropriating a Transfer of Funds within the General Fund – Animal Care and Control Division; Appropriating Funds from the General Fund – Fire Department for Overtime; Appropriating Grants Awarded to the Police Department; and Appropriating Funds from the Risk Management Fund for Workers Compensation Charges) WHEREAS, the Animal Care and Control Division desires to transfer funds from Category 3 – Other Services and Charges to Category 2 – Supplies for food and medical supplies; and WHEREAS, the Fire Department desires to increase its budget for overtime in order to provide for contingencies through the end of the year; and WHEREAS, the City has received a grant from the Indiana Criminal Justice Institute for the Countywide DUI Taskforce, and desires to increase its budget for overtime for enforcement and to reimburse Monroe County law enforcement agencies for overtime incurred for additional enforcement; and WHEREAS, the City has determined the need to appropriate additional funds for Worker’s Compensation and a sufficient balance remains in the Risk Management Fund to pay these expenses; NOW, THEREFORE, BE IT HEREBY ORDAINED BY THE COMMON COUNCIL OF THE CITY OF BLOOMINGTON, MONROE COUNTY, INDIANA, THAT: SECTION I. For the expenses of said Municipal Corporation, the following additional sums of money are hereby appropriated and ordered set apart from the funds herein named and for the purposes herein specified, subject to the laws governing the same: AMOUNT REQUESTED General Fund – Animal Care & Control Line 52210 – Institutional & Medical Supplies Line 53130 – Medical Services Total General Fund – Animal Care & Control $ 15,000 - 15,000 0 General Fund – Fire Department Line 51130 – Salaries and Wages – Overtime Line 51210 – FICA Total General Fund – Fire Department 50,000 725 50,725 General Fund – Police Department Line 51130 – Salaries and Wages – Overtime Line 53960 – Grants Total General Fund – Police Department 8,897 11,138 20,035 Grand Total General Fund 70,760 Risk Management Fund Line 53420 – Worker’s Comp. & Risk Admin. Total Risk Management Fund Grand Total All Funds 320,000 320,000 $ 390,760 SECTION II. This ordinance shall be in full force and effect from and after its passage by the Common Council of the City of Bloomington and approval by the Mayor. PASSED AND ADOPTED by the Common Council of the City of Bloomington, Monroe County, Indiana, upon this ______ day of ___________________, 2005. ________________________ ANDY RUFF, President Bloomington Common Council ATTEST: ____________________ REGINA MOORE, Clerk City of Bloomington PRESENTED by me to the Mayor of the City of Bloomington, Monroe County, Indiana, upon this ______ day of ______________________, 2005. _____________________ REGINA MOORE, Clerk City of Bloomington SIGNED and APPROVED by me upon this _______ day of ______________________, 2005. ________________________ MARK KRUZAN, Mayor City of Bloomington SYNOPSIS This ordinance appropriates a $15,000 transfer within the General Fund – Animal Care & Control Division for additional supplies; appropriates $50,725 from the General Fund – Fire Department for overtime; appropriates $20,035 for a countywide DUI Grant in the General Fund – Police Department; and appropriates $320,000 from the Risk Management Fund for additional Workers Compensation charges. MARK KRUZAN MAYOR SUSAN CLARK CONTROLLER CITY OF BLOOMINGTON CONTROLLER’S OFFICE 401 N Morton St Post Office Box 100 Bloomington IN 47402 p 812.349.3412 f 812.349.3456 controller@bloomington.in.gov Memorandum To: From: Date: Re: Council Members Susan Clark, Controller August 31, 2005 Appropriation Ordinance 05-06 In Appropriation Ordinance 05-06, we are requesting authorization for expenditures from four funds. 1.) General Fund – Animal Care & Control The Animal Care & Control Division has requested authorization to transfer $15,000 from Category 3 – Services and Charges to Category 2 – Supplies. The shelter has seen an increase in food costs this year. Spa/neuter charges have been lower than anticipated; therefore enough money is available to process a transfer. The total request is zero dollars ($0). Please refer to the memo from Laurie Ringquist, Director, Animal Care & Control Division. 2.) General Fund – Fire Department The Fire Department has requested an additional appropriation of $50,000.00 to cover additional overtime needs necessary to maintain minimum staffing levels for the remainder of 2005. This request is in line with previous additional appropriation requests and had been accounted for in the 2006 budget. Any unspent money will revert to the General Fund balance at the end of the year. Please refer to the email from Chief Barlow. 3.) General Fund – Police Department Police Department received a grant from the Indiana Criminal Justice Institute in October 2004, and is seeking authorization to spend those funds. The amount received on August 19th was $20,034.50. The BPD has requested that we allocate $11,138 to line 53960 – Grants to pass through to the Monroe County Sheriff’s Department. The remainder, $8,897, will be allocated to Line 51130 – Overtime for the BPD. We have recently been awarded another DUI grant and will seek approval to spend those funds in 2006. 4.) Risk Management Fund The Risk Management Division of the Legal Department has requested an additional appropriation of $320,000 in order to cover unusually high Workers Compensation (W/C) expenses for 2005. The estimate includes $210,000 for pending bills, $20,000 per month for medical expenses and W/C benefits through December and $30,000 for two claims that are currently in dispute. Any money not spent will revert to the Risk Management Fund balance at the end of the year. Please refer to the memo from Risk Manager Jamie Brinegar. MEMORANDUM To: Common Council From: Laurie Ringquist Date: August 22, 2005 Re: Transfer from Line 53130 to Line 52210 The Bloomington Animal Care and Control department is requesting that you authorize the transfer of $15,000 from Line 53130 (Medical Services) to Line 52210 (Medical and Institutional Supplies) in the 2005 budget.. We have had to purchase a lot more food for the animals so far this year than we had anticipated; food is paid for out of Line 52210. The shelter expansion, with all the additional kennels, means we have more animals to feed on any given day. Thus, the holiday food drive donations did not last as long this year as they have in previous years. We have also paid for the Rescue Waggin’ supplies out of this line. The intention was to ask that the Rescue Waggin’ reimbursements be re-appropriated to allow us to purchase more supplies for that program, however we are not requesting an appropriation at this time. We are able to ask for a transfer from Line 53130 rather than a special appropriation because the peranimal spaying/neutering expense associated with our new adoption policies has been somewhat lower than we projected. We have also been able to save some money on the microchip registration cost by registering a number of animals at one time. Bloomington Fire Department August 23, 2005 Susan Clark Controller, City of Bloomington Dear Susan, Upon review of our overtime line item in the fire department budget I respectfully request an additional appropriation to the salary- overtime line item totaling $50,000. This request is based upon the following calculations: y y y The department’s average OT expenditures up through August of this year; Anticipated overtime expenses through the remainder of 2005; Expected savings in regular salary anticipated through the remainder of 2005. This overtime request is due primarily to unpredictable numbers of illness and injury rates that have required more overtime to meet necessary staffing for our community. I appreciate the support as we rise to meet these challenges of unexpected absences that are out of everyone’s control. Feel free to call with any questions. Respectfully submitted, Jeff Barlow Fire Chief Think. Be safe. Serve. INTERDEPARTMENTAL MEMORANDUM Risk Management TO: FROM: RE: DATE: Susan Clark, Controller Jamie Brinegar, Risk Manager 2005 Additional Appropriation Request August 25, 2005 SusanAs we have discussed, Risk Management needs an additional appropriation from the Risk Management Fund in order to meet our workers’ compensation obligations for 2005. This memorandum will explain the reasons for this request. For the last three years the City has averaged 171.7 workers’ compensation claims filed per year, with a high of 188 claims filed in 2004. In 2005, by contrast, 166 claims have already been filed to date. At the current rate, the City can expect to receive 260 workers’ compensation claims in 2005. Historically, the vast majority of on the job injuries at the City are minor (twists, strains, sprains, etc.), with only 3 or 4 injuries requiring surgery each year. In 2005, it is as if we are experiencing a full moon every day. While employees are still experiencing many of the usual variety of injuries, they are also experiencing a rash of “freak” accidents: one employee ruptured his bicep and tricep muscles reaching to pull a lever on a machine; another employee’s foot fell asleep during a meeting, and when she got up, her foot gave way and actually broke a bone across the top of her foot; one employee had a piece of equipment kick back and lacerate a tendon in his hand requiring emergency surgery; and, one employee while loading material into a truck experienced what he thought was a pulled muscle that in fact turned out to be a hernia, requiring surgery and time off from work. As of today, 9 employees have needed surgery as a result of an on the job injury compared to the 3 or 4 surgeries in a typical year. In addition to the high number of claims in 2005, the City is still paying off a large claim from 2004 for which the bill was not received until mid-2005. Also, the City is in the process of defending two large and disputed claims from prior years. These claims could both have additional payouts in 2005. Outstanding bills to date (including the large bill from the 2004 claim) are roughly $210,000 more than the amount budgeted for workers’ compensation for the entire year (2005). Additionally, over the last three years, the City has averaged approximately $20,000 a month for workers’ compensation expenses (medical expenses and workers’ compensation benefits). With four months remaining in 2005, that would be an additional $80,000. I recommend that we also budget $30,000 to have on hand as a reserve for the two disputed claims, for a final additional appropriation request of $320,000. This is a surprisingly large amount. However, after a great deal of discussion with the Risk Management staff, we are agreed that the large total is nearly unavoidable. Brian Wilson has done a tremendous job over the last few years ensuring that all City employees are properly trained and fitted with the proper personal protective equipment. Even with the recent turnover in the Risk Management staff, we have done a good job of communicating with our medical providers to ensure that we do not have anyone “lingering” on workers’ comp. In fact, we are constantly receiving comments from our medical providers on how City employees are always anxious to get back to work as soon as possible. I would be more than happy to answer any questions that you may have as a result of this request. Thank you. Risk Management Fund Combining Schedule of Revenues, Expenditures, and Changes in Fund Balance 2000 2001 2002 2003 2004 $ 575,641 $ 713,832 $ 676,057 $ 439,478 Revenues: Revenue Budget Excess (Deficiency) 389,000 73,975 409,000 97,030 317,347 156,248 Total Revenues 462,975 506,030 389,570 13,858 (78,644) Beginning Fund Balance Expenditures: Budget (as Adopted) Additional Appropriations Prior Year Encumbrances Savings (Reversions) Total Expenditures Excess (Deficiency) of Revenues Over (Under) Year End Balance Year End Balance as a % of Expenditures $ 251,981 2005 * (Projected) $ 223,118 2006 (Projected) $ 248,779 462,324 (7,951) 481,335 16,834 485,930 360,160 512,967 - 473,595 454,373 498,169 846,090 512,967 455,263 170,000 21,670 (103,128) 449,917 232,516 34,467 (6,726) 525,292 169,590 (53,012) 526,335 9,313 (8,616) 479,861 340,568 - 504,867 - 324,784 543,805 710,174 641,870 527,032 820,429 504,867 138,191 (37,775) (236,579) (187,497) (28,863) 25,661 8,100 $ 713,832 220% $ 676,057 124% $ 439,478 $ 251,981 62% * 2005 includes two additional appropriations approved and one pending for $320,000. 39% $ 223,118 42% $ 248,779 30% $ 256,879 51% ORDINANCE 05-27 TO AMEND ORDINANCES WHICH FIXED THE SALARIES OF APPOINTED OFFICERS AND EMPLOYEES OF THE CIVIL CITY FOR THE YEAR 2005 (ORDINANCE 04-19) AND UTILITIES FOR THE YEAR 2005 (ORDINANCE 04-21) Re: Positions in the Community and Family Resources, Engineering, HAND, Information Services, Office of the Mayor, Parking Enforcement, Parks and Recreation, Planning, the Police Department, Sanitation, and Utilities WHEREAS, the Community and Family Resources Department would like to change the grade and title of the Secretary position to reflect increased responsibility, and WHEREAS, the Engineering division would like to change the grades and titles of the Engineering Technician positions to reflect evolved job responsibilities, and WHEREAS, the Housing and Neighborhood Development Department would like to change the grade and title of the Office Manager position to reflect increased responsibility, and WHEREAS, the Information Services department would like to change the title of User Support and Network Operations Manager to Assistant Director and change the grade and title of both the Senior Database Administrator and Systems Administration and Application Development Manager, and WHEREAS, the Office of the Mayor would like to change the grade of the Communications Director and the title of the Council Liaison/Special Projects Manager and Administrative Assistant, and WHEREAS, Parking Enforcement would like to add a Security Guard and change the position title, change the grades of the Manager and Account Clerk II positions and the grade and title of the parking Enforcement Supervisor, and WHEREAS, Parks and Recreation would like to convert a seasonal position to a regular position with benefits, and WHEREAS, the Planning Department would like to change the grade of the Assistant Director, and WHEREAS, the Police Department would like to alter the grades of the Telecommunicator, Training Coordinator, and Telecommunications Manager in Central Dispatch to reflect changes in the job descriptions, and, WHEREAS, the Sanitation division would like to change the grade of the Director, and WHEREAS, Utilities would like to alter the grade of the Public Affairs Specialist, and change the grades and titles of the Pretreatment Program Coordinator and Accounting Manager; NOW, THEREFORE, BE IT HEREBY ORDAINED BY THE COMMON COUNCIL OF THE CITY OF BLOOMINGTON, MONROE COUNTY, INDIANA, THAT: SECTION I. Section 1 of Ordinance 04-19 (Civil City) shall be amended by deleting the following lines regarding job title and grade as indicated below: Job Title Grade Department Community and Secretary 2 Family Resources Engineering Engineering Technician 3 (2) HAND Office Manager 4 Information Services User Support and 10 Network Operations Manager Information Services Systems Administrator 11 and Application Development Manager Information Services Mayor Mayor Mayor Parking Enforcement Parking Enforcement Parking Enforcement Parking Enforcement Planning Police Police Police Sanitation Senior Database Administrator Communications Director Council Liaison/Special Projects Coordinator Administrative Assistant Manager Parking Enforcement Supervisor Account Clerk II Security Guard (2) Assistant Director Training Coordinator Telecommunicator (9) Telecommunications Manager Director 10 7 7 5 7 5 2 3 9 7 5 8 8 SECTION II. Section 1 of Ordinance 04-19 (Civil City) shall be amended by adding the following lines regarding job titles and grade as indicated below: Department Community and Family Resources Engineering Engineering HAND Information Services Information Services Information Services Mayor Mayor Mayor Parking Enforcement Parking Enforcement Parking Enforcement Parking Enforcement Parks and Recreation Planning Police Police Police Sanitation Job Title Office Manger Grade 3 Engineering Technician – Traffic Engineering Technician – AutoCad Program Assistant/Office Manager Assistant Director Systems and Applications Manager Database Administrator & Web Application Developer Communications Director Assistant Deputy Mayor Executive Assistant Manager Team Leader Account Clerk II Security and Maintenance Attendant (3) Aquatics/Sports Specialist Assistant Director Training Coordinator Telecommunicator (9) Telecommunications Manager Director 4 4 5 10 10 8 8 7 5 8 4 3 3 4 10 8 6 9 9 SECTION III. Section 1 of Ordinance 04-21 (Utilities) shall be amended by deleting the following lines regarding job title and grade as indicated below: Department Accounting and Finance Environmental Management Administration Job Title Accounting Manager Grade 7 Pretreatment Program Coordinator Public Affairs Specialist 5 8 SECTION IV. Section 1 of Ordinance 04-21 (Utilities) shall be amended by adding the following lines regarding job title, grade, and pay minimum and maximum as indicated below: Department Accounting and Finance Environmental Management Administration Job Title Budget/Research Analyst Grade 6 Pretreatment Program Inspector Public Affairs Specialist 7 7 SECTION V. If any sections, sentence or provision of this ordinance, or the application thereof to any person or circumstances shall be declared invalid, such invalidity shall not affect any of the other sections, sentences, provisions, or applications of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are declared to be severable. SECTION VI. This ordinance shall be in full force and effect from and after its passage by the Common Council of the City of Bloomington and approval of the Mayor. PASSED AND ADOPTED by the Common Council of the City of Bloomington, Monroe County, Indiana, upon this ______ day of ___________________, 2005. …………………………………………………………….………...___________________________ …………………………………………………………….………...ANDY RUFF, President ………………………………………………………………………Bloomington Common Council ATTEST: ____________________ REGINA MOORE, Clerk City of Bloomington PRESENTED by me to the Mayor of the City of Bloomington, Monroe County, Indiana, upon this ______ day of ______________________, 2005. _____________________ REGINA MOORE, Clerk City of Bloomington SIGNED and APPROVED by me upon this _______ day of ______________________, 2005. …………………………………………………………….…………________________________ …………………………………………………………….…………MARK KRUZAN, Mayor …………………………………………………………….……… City of Bloomington SYNOPSIS This ordinance amends the City of Bloomington Civil City Salary Ordinance for the year 2005 (Ordinance 0419) and the Utilities Salary Ordinance for the year 2005 (Ordinance 04-21). It amends the Civil City Salary Ordinance by changing the grades and titles of the CFR Secretary, Engineering Technicians, HAND Office Manager, Senior Database Administrator, Systems Administration and Application Development Manager, and Parking Enforcement Supervisor. It changes, by the grade only, the positions of Communications Director, Parking Enforcement Manager, Account Clerk II, Planning Assistant Director, and Sanitation Director. It changes, by title only, the User Support and Network Operations Manager and the Council Liaison/Special Projects Manager, and Mayor’s Administrative Assistant. For BPD it changes the grade of the Training Coordinator in Central Dispatch from 7 to 8, the Telecommunications Manger from 8 to 9, and the Telecommunicators from 5 to 6. Additionally, it adds an Aquatics/Sports Specialist (grade 4) to the Parks and Recreation Department and adds a Parking Enforcement Security Guard, changing the title to Security and Maintenance Attendant. It amends the 2005 Utilities Salary Ordinance by changing the grades and titles of the Accounting Manger and pretreatment Program Coordinator, and the grade of the Public Affairs Specialist. Employee Services Memorandum To: City Council members From: Daniel Grundmann, ES Director CC: Dan Sherman, Mayor Kruzan, James McNamara, Kevin Robling, Mike Hostetler, Jeff Schemmer, Pete Giordano, Justin Wykoff, Julio Alonso, Susie Johnson, Rick Dietz, Tom Micuda, Jack Davis, Mick Renneisen, Pat Murphy, John Langley, Susan Clark Date: 9/1/2005 Re: Proposed Salary Ordinance Amendment (Ordinance 05-27) We respectfully request the following changes to the 2005 Civil City (04-19) and Utilities (0421) salary ordinances. Parks and Recreation In the discussions surrounding the implementation of the Living Wage Ordinance in March, we discussed the intent to create three regular positions with benefits in the 2006 salary ordinance. By doing so we would reduce our reliance on seasonal employees and expand opportunities for regular employment. Because of budgetary savings related to turnover, we would like to create one of those positions at this time. The position is a grade 4 Aquatics/Sports Specialist and the 2005 fiscal impact including PERF and FICA, given savings in seasonal wages, will be less than $4,000. No additional appropriation is required. Parking Enforcement Because of the persistent need and scheduling challenges associated with parking garage safety and security we would like to create an additional 0.5 FTE Security and Maintenance Attendant. The ordinance also reflects a title change from Security Guard. While the total cost of the position is approximately $15,000 annualized in 2005 wages, we anticipate that cost will be offset by revenues generated from parking enforcement. Additionally, better customer service for garage patrons, increased safety, and reduced need for overtime will result. z Page 1 Police For the Central Emergency Dispatch Center, descriptions for each job were revised and reviewed by the JEC. These position descriptions had not been revised and reviewed since the inception of Central Dispatch. Due to the increased complexity of the dispatch center and demands on telecommunicators and managers, the following changes resulted from the JEC review: Title Current Grade Proposed Grade Training Coordinator 7 8 Telecommunicator 5 6 Telecommunications Manager 8 9 The estimated fiscal impact in 2005 for CEDC is $11,486 including PERF and FICA. Due to reduced overtime requirements and position vacancies, no additional appropriation is required. The following changes are numerous and reflect the results of five meetings of the revised Job Evaluation Committee (JEC). The committee reviewed 27 jobs (including the aforementioned CEDC positions) of which 11 increased in grade, 6 decreased, and 10 remained the same. While final decisions regarding specific salary adjustments are pending, they are presented as a group because the collective fiscal impact of these changes will be negative, meaning that we anticipate reduced category 1 expenses both this year and in 2006 as a result of the grade changes. The primary driver of this savings is downgrades in positions vacated by long-term employees. No additional appropriation is required as a result of these proposed changes. Brief summaries are presented below. Community and Family Resources The current Secretary (grade 2) position description has been changed and we would like to change the job title to Office Manager and grade (to grade 3) to reflect those modifications. The increased responsibilities of this position related to direct client relationships, generating financial reports, tracking grant funds, experience requirements, and overseeing all clerical activity. z Page 2 Engineering The two Engineering Technician positions have distinctly different primary duties and the job descriptions now reflect that, hence the title changes (Engineering Technician -AutoCad and Engineering Technician-Traffic). Increased education and experience requirements drove the request for approval of grade changes from 3 to 4. HAND Responsibilities related to grant management and the accompanying increased level of complexity of the position drove the request for change in grade (from 4 to 5) as well as our desire to change the title from Office Manager to Program Assistant/Office Manager. Information Services The duties of the User Support and Network Operations Manager position evolved and the job description and title have changed to reflect those changes — creating the Assistant Director position. The grade and salary of the incumbent are not affected by the salary ordinance change. The Systems and Applications Manager position was revised resulting in a change from grade 11 to grade 10. The criteria of complexity and independent judgment/consequence of error affected the changes. In part, this is the result of the changing context of the IT profession within organizations from the late 1990’s to present.