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Charles Lyons Memorial Foundation Inc Scholarship Application

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CHARLES LYONS MEMORIAL FOUNDATION, INC. SCHOLARSHIP APPLICATION

P.O. Box 236 • Lexington, Missouri 64067

Telephone 660-259-3150

For the 2015-2016 Academic Year

APPLICATION MUST BE ACCOMPANIED BY TRANSCRIPT OF SCHOOL RECORD

Personal data required of High School graduates who desire to attend college, technical, or trade school or pursue some other type of specialized education.

THE COMPLETED APPLICATION MUST BE RECEIVED ON OR BEFORE MARCH 6, 2015 at 5:00pm.

PLEASE TYPE OR PRINT THIS APPLICATION.

A PHOTO will be helpful because it will aid us in getting acquainted with you but it is not obligatory.

FULL NAME:

ADDRESS: Tel:

DATE AND PLACE OF BIRTH:

FATHER: AGE: OCCUPATION:

MOTHER: AGE: OCCUPATION:

Schools attended (Ninth Grade to Present):

Name of School

Date Started

Date Ended

Date will graduate Total Students in class Your Rank in class G.P.A.

What college or technical school do you plan to attend?

What is your intended major?

The undergraduate degree you will seek?

Positions held in gainful employment, periods of employment, average time employed each week, earnings, etc:

COLLEGE BOUND PERCENTILES / ACT SCORES / TEST DATE

ACT SCORE

STANDARD SCORES

ENG.

MATH

READING

N.SCI.

COMP.

COLLEGE BOUND PERCENTILES

ENG.

MATH

READING

N. SCI.

COMP.

TEST DATE

What college or technical school do you plan to attend?

What is your intended major?

The undergraduate degree you will seek?

LEADERSHIP POSITIONS AND OFFICES:

List by name and by year (9, 10, 11, 12) leadership positions and offices held for school, church, community, and volunteer activities.

Example: Student Council President (12)

MEMBERSHIPS:

List by name and by year memberships and other participation for school, church, community and volunteer activities.

Example: Basketball (9, 10, 11)

HONORS AND AWARDS:

List by name and by year the honors and awards you have received for school, church, community and volunteer activities.

Example: Hospital Volunteer of the Year (1)

PERSONAL STATEMENT:

Write (type or print) a paragraph of 100 to 300 words, indicating your chosen field of college study. State your reasons for this choice. Include pertinent experiences, activities and accomplishments. Attach to final page of application.

Have you applied for scholarships or financial aid? If so, give details

Have you been granted Scholarship Aid? If so, give details

Do you intend to apply for Financial Aid at the college(s) you plan to attend? If so, give details

Are you in the A+ Program?

ESTIMATED EXPENSES FOR YOUR COLLEGE OR TECHNICAL SCHOOL YEAR

Tuition and Fees …………………………………………. $

Books and Supplies………………………………………. $

Board and Room…………………………………………. $

Commuting Expenses, if any ……………………………. $

Clothes …………………………………………………… $

Incidentals (haircuts, laundry, etc) ………………………. $

Recreation ……………………………………………….. $

Miscellaneous Expenses ………………………………… $

TOTAL ………….. $

YOUR ESTIMATED RESOURCES FOR THE COMING SCHOOL YEAR

Summer Savings ………………………………………… $

Other Savings and Assets ……………………………….. $

Contributed by Parents ………………………………….. $

Contributed by Relatives and Friends …………………… $

Loans from Parents ……………………………………… $

Any Other Loans ………………………………………… $

Part-time Job Earnings ………………………………....... $

Veterans Benefits of any kind …………………………… $

Scholarships ……………………………………………… $

Any Other Income or Resources …………………………. $

TOTAL …………... $

PARENTAL FINANCIAL ANALYSIS

Father’s Income Before Taxes …………………………………………………… $

Mother’s Income Before Taxes ………………………………………………….. $

Number Living in Household …………………………………………………….

Number of Family Members Attending College this fall ……………………….

Medical and Dental Expenses Not Paid by Insurance …………………………… $

Value of Investments (Stocks, Bonds, Life Insurance, Retirement) …………….. $

Any Additional Data or Unusual Circumstances to Show Financial Need and General Worthiness:

REFERENCES

For reference give the name, address and occupation of two persons you have contacted concerning your qualifications. Request that they provide a Letters of Recommendation to you in a sealed envelope which must accompany this application.

NAME

Address

NAME

Address

Signature of Applicant

Signature(s) of Parent(s) or Guardian

DATED:

FOR DELIVERY TO APPLICANT’S REFERENCE

RE:

The student above named has applied for a scholarship and/or assistance from the Charles Lyons Memorial Foundation.

You are requested to submit a letter expressing his or her general and specific qualifications as a college student.

Please enumerate any special circumstances you believe might be important in the final decision. Include character traits, integrity, leadership, outstanding attributes that make the student extraordinary.

Please submit your Letter of Reference to the student in a sealed envelope as directed by the student.


FOR DELIVERY TO APPLICANT’S REFERENCE

RE:

The student above named has applied for a scholarship and/or assistance from the Charles Lyons Memorial Foundation.

You are requested to submit a letter expressing his or her general and specific qualifications as a college student.

Please enumerate any special circumstances you believe might be important in the final decision. Include character traits, integrity, leadership, outstanding attributes that make the student extraordinary.

Please submit your Letter of Reference to the student in a sealed envelope as directed by the student.

Enter text✕

What the Charles Lyons Memorial Foundation Inc Scholarship Application Is

The Charles Lyons Memorial Foundation Inc Scholarship Application is the standardized form used by applicants to request scholarship funds from the foundation. It collects applicant identity, academic history, financial need information, supporting documents (transcripts, letters of recommendation), and personal statements. The completed application forms the basis for eligibility review, selection, and award processing. Foundations typically use the document to verify applicant information, compare candidates against published criteria, and record award decisions for compliance and tax reporting purposes.

Why this Application Matters for Applicants and Administrators

A complete, consistent application reduces processing time, improves fairness in selection, and creates an audit-ready record for awarding and tax reporting. Properly completed forms make it easier to verify eligibility, document financial need, and produce required IRS reporting such as Form 1099 when applicable.

Why this Application Matters for Applicants and Administrators

Primary Users and Their Roles

Typical users include applicants, school counselors, and foundation staff who manage reviews and awards.

  • High-school and college applicants — complete personal, academic, and financial sections and attach required documents.
  • School counselors or registrars — supply official transcripts, verify enrollment, and provide recommendation letters.
  • Foundation review committee and administrators — validate eligibility, score applications, and prepare award notifications and tax forms.

Each role has distinct responsibilities: applicants supply accurate data, counselors assist with documentation, and staff evaluate and record award decisions.

Step-by-Step: Completing the Application

A clear, steady sequence ensures you provide complete information and all required attachments before submission.

  • 01
    Gather Documents: Collect transcripts, ID, and recommendation letters.
  • 02
    Complete Fields: Enter requested personal, academic, and financial details.
  • 03
    Attach Evidence: Upload transcripts and supplemental files in PDF format.
  • 04
    Review & Submit: Confirm accuracy, e-sign where allowed, and submit.

How to Configure the Online Application Workflow

If you host the application online, set up fields, conditional logic, and routing to match review stages and required documents.

Field Configuration
Signature Field Enable e-sign; require date stamp
Conditional Questions Show follow-ups when applicants select certain responses
File Uploads Accept PDF, DOCX; set max file size
Reviewer Routing Auto-forward to committee after complete submission

Where to Send or File Completed Applications

Applications are typically submitted to the foundation’s application portal, email inbox designated for awards, or physical mailing address if required.

  • Online Portal: Submit via the foundation's secure application system.
  • Email Submission: Send required PDFs to the official awards email address.
  • Postal Mail: Mail signed hard copies to the foundation's office address.
  • In-Person Drop-off: Deliver to foundation address during business hours.

Digital Submission and Integration Considerations

Choose a platform that accepts PDF/DOCX uploads, supports conditional fields, and provides an audit trail for each submission.

  • Supported Formats: PDF | DOCX | JPG
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email or SMS codes

Essential Data Elements Collected on the Application

Applicant Name: Full legal name
Contact Details: Address, phone, email
Academic Information: School, GPA, graduation date
Financial Details: Household income, FAFSA status
Supporting Documents: Transcripts, letters, essays
Signature: Signed and dated authorization

Supporting Documents and File Handling

Common supporting documents include official transcripts, recommendation letters, proof of enrollment, and identification documents. Standardize formats and naming conventions to simplify review.

Official Transcript

Request a sealed or electronically verified transcript in PDF to confirm academic records and GPA.

Recommendation Letters

Accept PDF letters on official letterhead; date and sign by the recommender.

Proof of Enrollment

Provide current enrollment verification or an acceptance letter for incoming students.

Identification

Include government ID when required for identity verification or disbursement.

Consequences of Incomplete or Incorrect Applications

Processing Delay: Missing information causes review delays
Disqualification: Late or incomplete submissions may be disqualified
Funding Forfeiture: False statements can void awards
Tax Reporting: Incorrect TIN triggers 24% backup withholding
Audit Risk: Poor records increase audit exposure
Legal Liability: Intentional misrepresentation carries legal risk

Typical Timeline: From Application to Disbursement

Scholarship cycles differ by foundation. Use a clear schedule showing application window, review, notification, and disbursement stages.

Application Window:

Open and close dates published by the foundation

Submission Deadline:

Final date by which all materials must be received

Review Period:

Committee review typically lasts 2–8 weeks

Notification:

Recipients are informed according to published schedule

Disbursement:

Payment timing follows acceptance and verification

eSignature Pricing Comparison for Application Workflows

Comparison of common vendor price points and feature availability relevant to scholarship application workflows; signNow is shown first as requested.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (plan) Yes (plan) Yes (plan) Yes (plan) Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Example Use Cases: How Foundations and Schools Use the Form

Two common scenarios illustrate practical application and administrative workflow for scholarship processing.

School Counselor Workflow

Counselor compiles applicant files and uploads official transcripts

  • Small districts use a centralized portal for multiple students
  • The portal reduces duplicate requests, speeds verification, and provides a consistent packet for foundation review.

Foundation Review Process

Small foundation accepts electronic applications and routes to volunteer reviewers

  • Conditional fields surface financial-need questions
  • Reviewers score entries online, enabling quicker notification and disbursement once recipients are confirmed.

Frequently Asked Questions

Answers to common questions about submission, signatures, supporting documents, and correcting errors during the application process.


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