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Washington Claim of Lien—Corporation

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CLAIM OF LIEN—CORPORATION

Prepared by, recording requested by and return to:

Name:

Company:

Address:

City: State: Zip:

Phone:

Fax:

---Above this Line for Official Use Only----------

Assessor's Property Tax Parcel No./Account No.

VS

Notice is hereby given that the person named below claims a lien pursuant to RCW 60.04. In support of this lien the following information is submitted:

1. NAME OF LIEN CLAIMANT:

TELEPHONE NUMBER:

ADDRESS:

2. DATE ON WHICH THE CLAIMANT BEGAN TO PERFORM LABOR, PROVIDE PROFESSIONAL SERVICES, SUPPLY MATERIAL OR EQUIPMENT OR THE DATE ON WHICH EMPLOYEE BENEFIT CONTRIBUTIONS BECAME DUE WAS THE DAY OF

3. NAME OF PERSON INDEBTED TO THE CLAIMANT:

4. DESCRIPTION OF THE PROPERTY AGAINST WHICH A LIEN IS CLAIMED (Street address, legal description or other information that will reasonably describe the property):

5. NAME OF THE OWNER OR REPUTED OWNER (If not known state "unknown"):

6. THE LAST DATE ON WHICH LABOR WAS PERFORMED; PROFESSIONAL SERVICES WERE FURNISHED; CONTRIBUTIONS TO AN EMPLOYEE BENEFIT PLAN WERE DUE; OR MATERIAL, OR EQUIPMENT WAS FURNISHED WAS THE DAY OF

7. PRINCIPAL AMOUNT FOR WHICH THE LIEN IS CLAIMED IS:

8. IF THE CLAIMANT IS THE ASSIGNEEE OF THIS CLAIM, SO STATE HERE:

Corporation

By

Type or Print Name

Title

Street Address

City, State, Zip Code

Phone Number

Attest:

Secretary

STATE OF WASHINGTON COUNTY OF SS.

, being sworn, says: I am the claimant (or attorney of the claimant, or administrator, representative, or agent of the trustees of an employee benefit plan) above named; I have read or heard the foregoing claim, read and

know the contents thereof, and believe the same to be true and correct and that the claim of lien is not frivolous and is made with reasonable cause, and is not clearly excessive under penalty of perjury.

Affiant

Title

Subscribed and sworn to before me this day of , 20

Notary Public residing at

Printed Name:

My Commission Expires:

Certificate of Delivery

I, hereby certify that I have delivered this day a true and correct copy of the foregoing to the owner or reputed owner by:

Personal Delivery

Mailing a true and correct copy of same by certified or registered U.S. mail, postage prepaid, return receipt requested to

So certified this the day of , 20

Signature

WA § 60.04.091

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What a Washington Claim of Lien—Corporation Is

A Washington Claim of Lien—Corporation is a legal document filed by a corporate claimant to assert a statutory lien against real property to secure payment for labor, materials, services, or other specified work on a construction or improvement project. In Washington state this filing protects the claimant’s right to recover funds by creating a recorded encumbrance against the property; it typically must include claimant identity, contract or work details, amount owed, property description, and the date work finished. Recording places notice on the public record and affects title and priority among creditors.

Why Corporations Use a Claim of Lien in Washington

Recording a claim of lien preserves a corporation’s right to payment and establishes priority against other creditors, creating leverage to resolve unpaid invoices while the matter proceeds to collection or litigation under state law.

Why Corporations Use a Claim of Lien in Washington

Who Typically Prepares and Files This Claim

Corporate filers should coordinate with counsel and county recording offices to ensure the claim meets statutory form and timing requirements.

  • General contractors and subcontractors who supplied labor or materials for improvements and seek to secure unpaid balances.
  • Material suppliers and equipment lessors who delivered goods tied to the improvement and need recorded security.
  • Construction lenders, project owners, or counsel preparing defensive filings or handling disputed payment claims.

Essential Elements of a Professional Claim of Lien—Corporation

A complete, enforceable claim of lien must be precise, verifiable, and comply with Washington statutory form and county recording practices to preserve priority and avoid dismissal.

Claimant ID

Full corporate legal name, state of incorporation, and mailing address so the record clearly identifies the entity asserting the lien and enables service.

Property Description

Sufficient legal description or parcel number to identify the property at the county recorder; avoid informal descriptions that could render the claim ineffective.

Contract Details

Contract or invoice numbers, dates of service, and concise scope of work or materials provided showing the basis for the lien claim.

Amount Due

Specific unpaid principal amount plus any permitted interest, retainage, or liquidated damages, stated in US dollars and supported by invoices.

Timeframe

Date work commenced and the date work completed or stopped; these dates determine filing windows and statutory enforcement periods.

Signature Block

Authorized corporate officer signature, printed name, title, and date; include notarization if county or statute requires acknowledgement.

Required Data Elements at a Glance

Claimant Name: Exact corporate name
Claimant Address: Street, city, state, ZIP
Property ID: Parcel number or legal description
Amount Owed: Numeric dollar amount
Dates of Work: Start and end dates
Authorized Signer: Officer name and title

Step-by-Step: Preparing and Filing the Claim

Follow these steps in order to reduce rejection risk and preserve lien priority under Washington law.

  • 01
    Gather Documents: Collect contracts, invoices, delivery tickets, and notices supporting the claim.
  • 02
    Draft the Claim: Complete the form with exact names, property description, and amount owed.
  • 03
    Obtain Authorization: Secure officer signature and notarization if required by county.
  • 04
    Record with County: Submit to the county recorder where the property is located and pay the recording fee.

Configuring an Online Workflow for Corporate Filings

A consistent online workflow reduces manual errors and streamlines multi-signer corporate approvals before recording.

Field Configuration
Signer Order Sequential corporate officer then legal review
Authentication Email plus SMS code for each signer
Attachments Require invoices and contract exhibits
Audit Trail Enable timestamp and IP capture

Where to File and How the Record Is Used

Recording a claim creates public notice and affects title priority; understand the local recorder’s process before submission.

  • County Recorder: File the claim where the property is located; county offices handle recordation.
  • Record Indexing: The recorded lien appears in public indexes and affects title searches.
  • Priority Effects: Priority is set by recording date relative to other encumbrances.
  • Enforcement: Lien can be enforced through foreclosure or suit per state statute.

Digital Signing and eSubmission Considerations

Validate the county recorder’s e-recording requirements and any notarization or acknowledgement rules before using e-submission to avoid rejection or delay.

  • Signature Method: Support typed, drawn, or PKI signatures
  • Authentication: Use email plus optional SMS or ID proofing
  • File Formats: Submit PDFs accepted by recorder

Common Timing and Deadlines to Watch

Timing rules govern when a corporation must file to preserve priority and to enforce the lien; missing a deadline can bar recovery.

Filing Window:

Filing deadlines vary by state and project type; confirm local statute for precise period.

Service Requirements:

Some jurisdictions require serving the property owner or general contractor within a specific time after recording.

Enforcement Period:

Statute of limitations for enforcing a lien differs; enforcement suit timing is jurisdiction-specific.

Recordation Processing:

County processing can take days to weeks; expect variable recording turnaround times.

Preservation Notices:

Preliminary notice or notice of intent may be required earlier in the project to preserve lien rights.

Common Mistakes That Cause Rejection or Weak Liens

  • Using an incorrect corporate name or outdated registered-agent address, which can lead to recording rejection or challenges to enforceability.
  • Providing an imprecise property description or wrong parcel number, resulting in a claim that cannot be tied to the intended parcel.
  • Failing to attach required supporting documents such as invoices or contract references, which weakens evidentiary support at enforcement.
  • Missing local notarization or service rules, which may render the claim unenforceable or delayed in county processing.

Consequences of an Incorrect or Untimely Claim

Loss of Priority: Delayed filing
Claim Invalidated: Form or service defects
Statute Bar: Missed enforcement window
Civil Liability: Incorrect claims risk damages
Recording Fees: Nonrefundable fees
Increased Costs: Attorney and litigation fees

Pricing and Feature Comparison for eSignature Providers

Compare common plan features and starting prices to choose an eSignature provider that meets corporate compliance and volume needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Yes Yes Yes Yes
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Representative Corporate Use Cases

Organizations use digital workflows to prepare, sign, and record claims of lien while maintaining compliance and evidence.

Optica Ventures LLC

Optica needed a simple signing process for multiple stakeholders

  • They used online templates and structured routing
  • The interface reduced turnaround and made it easier for customers and vendors to complete necessary lien documents with consistent audit trails.

Tech Data

Tech Data required scalable internal signature workflows

  • They integrated e-sign tools into core processes
  • Centralized signing and automated record capture improved speed to revenue and reduced administrative bottlenecks for corporate filings.

Frequently Asked Questions About Corporate Claims of Lien

Answers to common questions about validity, e-signatures, recording, and next steps when preparing a Washington Claim of Lien—Corporation.


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