Fill and Sign the Condominium Association Rules Form

Application and Agreement for Clubhouse of Condominium Association including Rules and Regulations, Checklist and Notification _________________________ (Name) Condominium Association, Inc. Application and Agreement for Clubhouse Please Mail or Deliver: Page 1 and 2 along with two (2) checks made out to the _____________________ (Name of Payee of Check) (Application Fee $_______ and Security Deposit $_________) to the following address: ____________________ (Name) Condominium Association, Inc. _______________________________________________ (Street Address of Post Office Box) _______________________________________________ (City, State, Zip Code) Mark One[ ] Owner[ ] Tenant Name: ________________________________________________ Condominium Address: ___________________________________ Bldg Unit: __________ Phone: _______________________ Cell/Work: ________________________ Email: _______________________________ Reservation Date: ______________ Hours: From _______ to ______________. Number of Attendees: (25 Max) ___________ ________________________________ _________________________________ (Printed Name of Applicant)(Printed Name of Applicant) _________________________________________________________________ (Signature of Applicant)(Signature of Applicant) * * * * * * * If Applicant is a Tenant, the Unit Owner must fill out this Section * * * * ** * I hereby give my approval for my Tenant named above, to reserve the Clubhouse. I further agree to be solely responsible for any damages, fees or charges to the Clubhouse if my tenant fails to make restitution to the Association. My condo fees are paid up to date. ________________________________ (Printed Name of Applicant) ________________________________ (Signature of Unit Owner) Address: __________________________________________ Phone Number _____________ PLEASE NOTE: A tenant's application will not be accepted if a copy of the current lease/rental agreement is not on file with the Association or the unit owner's condo fees are not 100% current at the time of this application ************************************************************************************************************* The use of the clubhouse is a courtesy to owners. The person(s) reserving the clubhouse must take sole responsibility for meeting all deadlines and following guidelines. If for any reason, the clubhouse becomes unusable after the date of this reservation, the Association assumes no responsibility other than to notify you of the cancellation of your event. Application and Agreement for Clubhouse of Condominium Association ________________________ (Name) Condominium Association, Inc. Application and Agreement for Clubhouse Page Two I request the ________________________ (Name) Condominium Association to permit me the use of the Clubhouse on the date, time and purpose stated my application. ________I am a Unit Owner in good standing and 100% current on my condo fees. ________I am a Tenant in good standing and my lease/rental agreement is on file. I agree that I will accept full responsibility for use of the Clubhouse during the time stated in the application. I agree that the Clubhouse shall not be used for commercial purposes. Upon termination of the event, I agree to return the premise and all property to the same condition as when I received it. If it is determined that the premises need cleaning after my event, I agree to pay a cleaning fee. If it is determined that repairs need to be made, I agree to pay for such repairs. I agree that a decision of a Board representative that cleaning or repairs are needed will be binding. I agree that I will assume all risks of injury to myself and anyone else using the Clubhouse with my permission during the time the Clubhouse is under my control. I agree that I shall indemnify and hold harmless the _____________________ (Name) Condominium Association and for any claim against them as a result of my use of the Clubhouse. I agree there shall be no underage drinking of alcohol in the clubhouse and that any event at which minors are present will be supervised by adults who will be on premises at all times during the event. I have read and fully understand the conditions of this application, the rules and fees listed on pages three and four. I have enclosed two (2) checks made payable to _________________________ (name of payee of check) . A non-refundable check in the amount of $____________ for the Application Fee. The second, a refundable Security Deposit check in the amount of $___________. I have received a copy of this Application and Agreement for my records. ________________________________ (Printed Name of Applicant) ________________________________ (Signature of Unit Owner) or ________________________________ (Printed Name of Applicant) ________________________________ (Signature of Unit Tenant) Application and Agreement for Clubhouse of Condominium Association ________________________ (Name) Condominium Association, Inc. Application and Agreement for Clubhouse Page Three Regulations Agreement Rules and Guidelines: 1. Anyone using the Clubhouse does so at their own risk. The Association is not responsible for any accident, injury or loss incurred with in connection with the use of the Clubhouse. Owner/Tenant making reservation agrees to indemnify and hold harmless the Association, Property Management and all Unit Owners for any and all injury or damage to guests or vendors, to person or property occurring in connection with this event. 2. The Clubhouse facility is under surveillance of camera. All Clubhouse activity is taped in order to aid in the persecution of illegal activity or infractions of Association rules. Violators will be prosecuted. 3. Reservations are nonexclusive. Other Fairways residents may use the clubhouse during your event. You may not interfere with the rights, comforts, convenience, or peaceful enjoyment of the Clubhouse by community residents during your event. If your special event needs to be private , you should consider using another facility. 4. The reservation is restricted to the (e.g., upper level of the Clubhouse) ______________ ___________________________ – _________________________ (name) room, covered patio, kitchen and restrooms. The pool and pool area, fitness center and tennis courts, TV room, library, WiFi area are not included in the reservation and may not be used in conjunction with the reservation. Reservations, Hours & Fees; 1. Reservation should be made 30 days in advance. 2. Clubhouse may be reserved no more that two times per week, and only one of the two events shall be on the weekend (Friday, Saturday, or Sunday). Hours are from ___ a.m. to ___ p.m. No event shall extend past the closing of the Clubhouse at ____ p.m. 3. Owners limited to two events per year. 4. No smoking. 5. No pets. 6. No commercial usage of clubhouse. 7. Reservations are a first come, first served basis. 8. Until the Application and checks are received, your event is not officially reserved. 9. Guest parking is restricted to any of the open _____ parking spaces and circular drive of the Clubhouse. No guest parking is allowed on any grass areas of the Complex Entrance or on _________________ Blvd. Resulting damage to sod and the irrigation system will be charged to owners. 10. No unsupervised minors shall be on the premises at any time. 11. Any music or noise shall be at a volume not to disturb the peaceful enjoyment of residents. 12. Cooking out doors and BBQ's are not permitted. 13. No beer kegs. 14. No tape, tacks, staples or other materials, shall be used for hanging decorations. Setting up for your event: 1. You may set up 1 hour prior to the beginning of your event and clean up should be done within 1 hour after your event. No event including set up and clean up shall exceed ________ hours. Furniture in the great room can only be moved within the great room and only during set up. 2. Please post notice of your event on the bulletin board three (3) days prior to your event. 3. Anyone reserving the Clubhouse must supply their own cleaning supplies; trash bags, paper products, etc. 4. Neither the Association nor its agents are responsible for any loss of personal effects, dishes or food. Any items left at the clubhouse will be considered abandoned and disposed of by the Association. A disposal fee may be charged. 5. The Association reserves the right to terminate any reservation which, in the sole judgment of the Association, is inappropriate or results in unlawful conduct or activities which violate the rules and regulations of the Association. Security Deposit Refund Policy: The deposit is refundable upon confirmation that the facility was left undamaged, clean, and in good condition. Post-Event Clean up and Inspection: After your event, the premises will be inspected to verify the premises and all property and equipment located there are in the same the condition that you received it. CHECK LIST Foyer/Entrance [ ] Use coasters on furniture. You will be responsible for damage to wood surfaces [ ] Clean glass doors [ ] Remove signs [ ] Clean up any debris around entrance exterior and interior Kitchen [ ] Empty and clean refrigerator [ ] Empty and clean sink and dishwasher [ ] Clear garbage disposal of waste [ ] Clean stove, oven and microwave [ ] Remove all trash and empty trash containers [ ] Clean counters, cabinets and bar chairs Bathrooms [ ] Clean mirrors counters and sinks [ ] Sweep cubicles [ ] Be sure all toilets are flushed and not running [ ] Remove all trash [ ] Replace toilet tissue, paper towels and soap if needed Floors & Carpet [ ] Remove all trash and debris [ ] Sweep all floors as needed [ ] Vacuum carpets as needed Furniture [ ] Return all furniture to original position [ ] Wipe down stackable chairs and tables if needed [ ] All chairs and tables returned to storage areas General [ ] Decorations removed [ ] Cigarette butts picked up [ ] Bag all trash and dispose of in dumpster [ ] Remove all personal belongings [ ] Turn off all lights and other electrical equipment [ ] Close and lock all doors and windows _____________________________ (Name) Condominium Association Clubhouse Reservation Notification Attention: Community Residents Subject: Clubhouse Reservation The Clubhouse __________________ (name) Room has been reserved for a special function on _________________ (date) from ____________ (time) to _________ (time) .We appreciate your cooperation during this event. Thank you for your cooperation. The _________________________ (Name of Association) Board of Directors