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Condominium Form

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Agreement for the Sale and Purchase of a Condominium Unit

Agreement made on the (date),

between of , referred to herein as Purchaser, and of , referred to herein as Seller.

For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Purchaser offers and agrees to buy, and Seller agrees to sell the real estate described in Section 1 of this Agreement on the following terms:

1. Property to be Purchased

A. The condominium unit designated as Apartment in the building commonly known as at , which unit is so designated in a certain which establishes a plan for condominium ownership of the building and the land on which it stands (said building and land being hereafter jointly and severally referred to as Property), which Declaration is dated , and was recorded in the of , in Book , Page , on .

B. The land upon which the building stands is bounded and described as follows:

C. An undivided % interest, in common with the other unit owners, in the common elements of the Property, as the same are described in the Declaration, together with the following:

i. An easement, as long as the building shall stand, for the maintenance of any and all encroachments by or upon the unit, upon or by any other unit or units or common elements, now existing as a result of construction of the building, or which may later come into existence as a result of settling of the building or in any other way save deliberate act of the owner or owners of the encroaching unit or units;

ii. An easement in common with the other unit owners, to use all pipes, ducts, conduits, wires, cables, utility lines and the like, and other common elements, located in any of the other units or elsewhere on the property, which serve the unit here contracted to be sold;

iii. An exclusive easement for the use of the terrace to which the unit here contracted to be sold has exclusive access; and

iv. Seller's undivided interest, if any, in streets as set forth in Section 10.

Subject to the provisions of the Bylaws, a true copy of which is annexed to the Declaration, as the same may be amended from time to time as provided in which shall constitute covenants running with the land and shall bind every person or persons for the time being having any interest or estate in the unit. All real property described in this Paragraph 1 is hereafter referred to as Premises.

2. Personal Property

The sale also includes all fixtures and articles of personal property attached to or used in connection with the Premises, unless specifically excluded below. Seller states that said fixtures and personal property are paid for and owned by Seller free and clear of any lien and include, but are not limited to, plumbing, heating, lighting and cooking fixtures, bathroom and kitchen cabinets, mantels, door mirrors, venetian blinds, shades, screens, awnings, storm windows, window boxes, mail boxes, dishwashers, washing machines, clothes dryers, garbage disposal units, ranges, refrigerators, freezers, air conditioning equipment and installations, and wall to wall carpeting. Excluded from this sale are: furniture and household furnishings and .

3. Use of Premises

The Purchaser agrees that the Premises will be used as a personal dwelling only.

4. Purchase Price

The purchase price is $, payable as follows:

A. On the signing of this contract, by certified or cashier’s check, the sum of $;

B. The sum of $ at Closing.

5. Consent to Sale Required

A. Purchaser understands and agrees that this sale is subject to the prior written consent of the Board of Managers, as provided in the Bylaws. Seller agrees to submit a fully executed copy of this contract to the Board of Managers promptly following its execution. Purchaser agrees to submit to the Board promptly following the execution of this contract such references as may be required by the Board and to cooperate in any way reasonably required to obtain such consent, including personal appearance before the Board or a committee of the Board. The obtaining of such consent shall be the sole responsibility of the Purchaser.

B. If the Board shall refuse to give its consent to the sale, then unless such refusal was induced by the lack of cooperation of the Purchaser, the rights of the Purchaser shall be the same as if the Seller had been unable to transfer title in accordance with this contract, as specified in Section 16 of this contract.

6. Title

Seller shall give and Purchaser shall accept such title as will be willing to approve and insure in accordance with its standard form of title policy, subject only to the condominium plan; recorded easements, applicable zoning ordinances, recorded protective covenants and prior recorded mineral reservations.

7. Closing Defined and Form of Deed

Closing means the settlement of the obligations of Seller and Purchaser to each other under this contract, including the payment of the purchase price to Seller, and the delivery to Purchaser of a warranty deed in proper statutory form for recording so as to transfer full fee simple ownership to the Premises, free of all encumbrances except as stated in this agreement. The following Closing costs shall be paid as follows:

A. Title Insurance Company’s fees:

B. Attorney's Fee:

C. Appraisal:

D. Termite Certificate:

E. Recording Fees:

F. Other Closing Costs:

8. Time and Place of Closing

The Closing will take place at the office of at , at , on .

9. Broker

Purchaser states that Purchaser has not dealt with any broker in connection with this sale other than and Seller agrees to pay the broker the commission earned as a result of this sale (pursuant to separate agreement).

10. Streets

This sale includes all of Seller's undivided ownership and rights, if any, in any land lying in the bed of any street or highway, opened or proposed, in front of or adjoining the Property to the center line of the street or highway.

11. Statement of Unpaid Common Charges

Seller agrees to deliver to Purchaser at Closing a written statement from the Board of Managers setting forth the amount, if any, of the unpaid common charges accrued against the unit here contracted to be sold.

12. Apportionments

The following are to be prorated as of midnight of the day before Closing:

A. Condominium or other association periodic charges;

B. Premiums on existing transferable insurance policies and renewals of those expiring prior to Closing; and

C. Taxes, water charges, and sewer rents on the basis of the fiscal period for which assessed.

If Closing shall occur before a new tax rate is fixed, the apportionment of taxes shall be based on the old tax rate for the preceding period applied to the latest assessed valuation. Any errors or omissions in computing apportionments at Closing shall be corrected. This provision shall survive Closing.

13. Water Meter Readings

If there be a water meter on the Premises, Seller shall furnish a reading to a date not more than days before Closing date and the unfixed meter charge and sewer rent, if any, shall be apportioned on the basis of such last reading.

14. Allowance for Unpaid Taxes and Other Charges

Seller has the option to credit Purchaser as an adjustment of the purchase price with the amount of any unpaid taxes, assessments, water charges, and sewer rents, together with any interest and penalties to a date not less than business days after Closing, provided that official bills computed to the date are produced at Closing.

15. Use of Purchase Price to Pay Encumbrances

If there is anything else affecting the sale which Seller is obligated to pay and discharge at Closing, Seller may use any portion of the balance of the purchase price to discharge it. As an alternative, Seller may deposit money with the title insurance company employed by Purchaser and required by it to assure its discharge, but only if the title insurance company will insure Purchaser's title clear of the matter or insure against its enforcement out of the Premises. Upon request, made within a reasonable time before Closing, the Purchaser agrees to provide separate certified checks as requested to assist in clearing up these matters.

16. Seller’s Inability to Convey; Limitation of Liability

If Seller is unable to transfer title to Purchaser in accordance with this contract, Seller's sole liability shall be to refund all money paid on account of this contract, plus all charges made for examining the title. Upon such refund and payment this contract shall be considered canceled, and neither Seller nor Purchaser shall have any further rights against the other.

17. Condition of Property

Purchaser has inspected the Premises and the personal property included in this sale and is thoroughly acquainted with their condition. Purchaser agrees to purchase them as is and in their present condition subject to reasonable use, wear, tear, and natural deterioration between now and Closing. Purchaser shall have the right, after reasonable notice to Seller, to inspect them before Closing.

18. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

19. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

20. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

21. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

22. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

23. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

WITNESS our signatures as of the day and date first above stated.

(Name of Purchaser)

(Name of Seller)

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What a Condominium Form Is and when it's used

A Condominium Form is a standardized document used to record unit-specific details and obligations in a condominium community, typically including the unit legal description, owner information, common element allocations, association rules, and transfer disclosures. It supports closing transactions, unit registrations with the homeowners association (HOA), resale disclosures, and association recordkeeping. The form can be executed on paper or electronically where permitted; when signed electronically it must meet ESIGN/UETA standards to be legally effective for interstate and intrastate transactions.

Why completing the Condominium Form correctly matters

Accurate Condominium Forms protect buyer and seller interests, ensure correct allocation of assessments and rights, support lender and title review, and establish clear HOA records for governance and future transfers in compliance with applicable state law.

Why completing the Condominium Form correctly matters

Who commonly completes and receives this form

The Condominium Form is completed and exchanged by parties involved in unit transfers, association administration, and lending or title processes.

  • Buyers and sellers: Provide and confirm unit details, disclosures, and signatures during closing and resale transactions.
  • Condominium associations and property managers: Maintain official owner records, update assessment schedules, and track unit entitlement changes.
  • Lenders and title companies: Verify legal descriptions, liens, and HOA status as part of financing and title insurance underwriting.

Keep copies in both owner and association records; electronic copies should be stored securely and made available to authorized parties.

Core elements to include in a professional Condominium Form

A complete form combines identifying information, legal and financial details, governance references, and execution elements so it is usable for title, lending, and association administration without later amendment.

Unit Identification

Include the official unit number, building or lot reference, and any parking or storage assignments so title and association records match public filings and closing documents.

Legal Description

Provide the full metes-and-bounds or recorded condo plat description exactly as recorded, including county and book/page or instrument number to avoid title or recording conflicts.

Owner Information

List full legal name(s), mailing address, contact email and phone, and whether the owner is an individual, trust, LLC, or other legal entity for proper attribution and tax reporting.

Association Status

State current assessment rates, delinquency status, pending special assessments, and contact details for management to inform buyers and lenders about financial obligations.

Rights & Restrictions

Summarize parking, storage, pet, rental, and alteration rules; reference the recorded declaration and bylaws so reviewers can locate full governing provisions.

Execution Blocks

Include signature lines, dates, notary acknowledgements or witness lines if required by state law, and a field for board or manager countersignature when association approval is needed.

Essential data fields every Condominium Form must capture

Owner name: Full legal name
Unit number: Official unit identifier
Legal description: Recorded description
Mailing address: Street, city, state, ZIP
HOA status: Assessments and delinquencies
Signature & date: Signed and dated entry

Step-by-step filling process for a Condominium Form

Follow these sequential steps to complete the form accurately and reduce delays at closing or association review.

  • 01
    Gather records: Collect deed, declaration, HOA contact, and recent assessment statements.
  • 02
    Enter unit data: Populate owner, unit ID, and legal description fields precisely.
  • 03
    Attach exhibits: Include recorded plat, bylaws excerpts, and assessment schedules when required.
  • 04
    Sign and submit: Obtain required signatures, notarization if needed, then send to association and title.

Recommended digital workflow settings for online completion

Configure form fields and authentication to reduce errors and ensure legal validity when using an eSignature platform.

Form Field Name and Configuration Field | Configuration
Signature block Required with date; signer must initial each page
Notary block Place notarization fields where state law requires
Conditional fields Show assessment details only when applicable
File storage Export signed PDF/A to secure repository

Typical eSubmission flow for a Condominium Form

A standard online signing workflow reduces manual handoffs and centralizes the document, audit trail, and final storage.

  • Upload: Sender uploads the form to the signing platform.
  • Prepare fields: Place signature, initials, and conditional fields as needed.
  • Invite signers: Send email or secure link to each signer in order.
  • Complete and store: Signed PDF and audit trail are archived in one place.

Technical considerations for digital signing and storage

Ensure the platform supports required file formats, authentication strength, and secure storage before eSubmitting the Condominium Form.

  • File formats: PDF, DOCX supported
  • Authentication: Email, SMS, or stronger options
  • Integrations: Salesforce, NetSuite, Google Workspace

Typical timelines and deadlines to track

Timing expectations vary by state and local practice; track association response windows, title review periods, and closing dates to avoid last-minute issues.

Resale disclosure window:

Association often provides resale certificate within 10–14 business days; state law may shorten or lengthen this period.

HOA approval timeframe:

Requests for association approval frequently require board action within 30–60 days depending on bylaws.

Title and lender review:

Allow at least 7–10 business days for underwriting and title commitments to clear liens or exceptions.

Recording after closing:

Record deeds and transfer documents with the county recorder promptly to protect title.

Final possession date:

Align closing and possession dates to avoid occupancy disputes and proration errors.

Consequences of incomplete or incorrect Condominium Forms

Invalid transfer: May delay or void title transfer
HOA fines: Late fees or compliance penalties
Closing delays: Lender or title objections impede closing
Tax issues: Incorrect reporting or withholding
Liability exposure: Misstated facts can create disputes
Recording rejection: County recorder may refuse filing

Common mistakes when preparing a Condominium Form

  • Using an abbreviated or informal legal description instead of the recorded instrument, which can cause title exceptions and require corrective deeds.
  • Failing to obtain or include required association approval, board signatures, or notary acknowledgements, leading to rejected recordings or HOA disputes.
  • Listing the wrong owner or entity name (for trusts or LLCs) that does not match title documents, forcing re-execution and delaying closings.
  • Omitting assessment, lien, or special assessment details that transfer with the unit and create unexpected buyer liabilities or lender objections.

Real-world scenarios where the Condominium Form is used

These concise examples illustrate typical situations and the value of a correctly completed form for closing, association records, and lender review.

Case Study: Resale Closing

A seller provides the completed Condominium Form to the title company to speed underwriting and confirm assessment status.

  • Title uses the form to verify the recorded legal description and confirm no outstanding assessments.
  • As a result, the title company issues a commitment without additional discovery requests and closing proceeds on schedule with clear proration of assessments and no post-closing surprises.

Case Study: New Owner Registration

A property manager requires the Condominium Form to register a new owner with the HOA and assign parking.

  • The manager uses the form data to update community records and billing.
  • With complete owner contact and unit details, the association issues welcome materials, applies correct assessment codes, and prevents billing delays or misallocated charges.

How to amend or update a previously filed Condominium Form

Use a controlled amendment process so updates are transparent, approved by required parties, and recorded when necessary.

01

Review:

Identify the specific fields that require correction or update.
02

Prepare amendment:

Draft a clear amendment showing previous and new values.
03

Obtain approvals:

Secure signatures from owners and board as required.
04

Notarize if needed:

Add a notary block when state recording requires acknowledgement.
05

Record amendment:

File with county recorder if deed or title is affected.
06

Archive:

Store prior and amended versions with audit trail entries.

Who may lawfully sign the Condominium Form

Unit Owner — Primary Signatory

The unit owner signs in their individual or authorized representative capacity to transfer rights or update ownership records. When an owner is an entity, include the signer's title and attach documentation showing authority to sign on the entity's behalf, such as corporate resolution or trust certification.

Association Officer — Board Signatory

A designated association officer or property manager may countersign or certify association information. Board approval may be required for certain changes; include meeting minutes or a board resolution when the document modifies association obligations or authorizes special assessments.

Comparing eSignature vendors for Condominium Form workflows

Select an eSignature provider that supports secure PDF handling, notarization workflows, audit trails, and industry integrations; pricing and features vary by plan and vendor.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no card Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs and troubleshooting for the Condominium Form

Answers to frequent questions about eSigning, notarization, authority to sign, corrections, and retention for Condominium Forms.


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