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Client Agreement for Mobile Disc Jockey Service

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Stealth DJ’s Mobile Disc Jockey Service

31801 Sibley Road, Romulus, MI 48174

URL: www.stealthdjs.com ~ EMAIL: eric@stealthdjs.com ~ PHONE: (734) 753-3755 ~ FAX: (734) 753-3755

CLIENT AGREEMENT

BETWEEN (Mobile Disc Jockey Provider): STEALTH DJ’S AND (Client) NAME:

EVENT INFO:

DATE OF EVENT:    HOURS OF EVENT: (From) (To)

TYPE OF EVENT:    NAME OF EVENT LOCATION:

EVENT LOCATION ADDRESS:

EVENT LOCATION PHONE #:    NUMBER OF GUESTS:    AGE OF GUESTS:

CROWD INTERACTION LEVEL: High Medium Low    MUSIC LYRICS: Explicit Non-Explicit

PACKAGE: Essential Basic Deluxe Extreme    DJ’S ATTIRE: Suit Casual Relaxed

NUMBER OF HOURS:    PRICE PER HOUR: $    SPECIAL OFFERS:

TOTAL PRICE (# of hours times price per hour = Total Price): $    DEPOSIT($50.00): $

REMAINING BALANCE (Total - Deposit = Remaining Balance): $    BALANCE DUE DATE:

CLIENT INFO:

STREET ADDRESS:

CITY:    STATE:    ZIP CODE:    HOME PHONE #:

ALTERNATIVE PHONE #:    EMAIL:

TERMS

1. The client agrees to provide sufficient electrical power, with 2 outlets on separate circuits within 50 feet of the designated disk jockey’s setup location.

2. If the setup location is outside, the client agrees to provide adequate shelter, to protect the equipment and DJ’s from adverse weather conditions.

3. The DJ will be allowed the easiest and/or closest access to the stage, at least 2 hours prior to the event for setup and at least 1 hour after the event for tear down. The minimum area size needed is 15’ x 6’ for the equipment set-up. The DJ does not require a table from the event location.

4. The client agrees to pay a $50 non-refundable deposit to reserve his/her event date. Stealth DJ’s holds reservations made by phone or online for 10 days to allow time to receive the deposit and contract. Failure to receive your deposit and contract within 10 days may result in cancellation.

5. The remaining balance can be paid at any time before the event date, but is due and payable on the event date. The balance is to be paid upon your ARRIVAL or the ARRIVAL of the designated mobile disc jockey. Payments made after the event date are subject to a late charge of $50.

6. Client is liable for returned checks, in addition to any late charges. A $25 non-sufficient funds charge will be imposed for each returned check.

7. The client accepts full liability for all damages to any equipment in the possession of the designated disc jockey that occur as a result of intentional or unintentional actions, or neglect upon the part of the client or his/her guests, patrons, customers, students, etc.

8. The designated disc jockey will not be held liable for any damage or harm, to property or persons, unless such is caused by gross or wanton negligence on the part of the designated disc jockey.

9. The designated DJ is not guaranteed after contracted time. Additional hours may be purchased only if the designated DJ is available for them.

10. This contract is subject to cancellation only by proven detention by: sickness, accidents, death, riots, strikes, epidemics, acts of God, bad weather, power outage, or any other legitimate conditions beyond the DJ’s control.

11. This contract is subject to rescheduling only by proven detention by: death, acts of God, bad weather, and power outages. No additional fees will be charged if another available date is chosen. Please notify us within at least 3 days of your event date if you decide to cancel.

12. In the unlikely event that the designated disc jockey is unable to perform at the event, and a replacement cannot be found, Stealth DJ’s will make a full refund of any deposits or payments made by the client. The client agrees that the refund will be the full extent of damages that he/she is entitled to, and no further damages may be sought against Stealth DJ’s.

13. If food and/or beverages are being served, we ask that we be allowed to partake.

14. If the event concludes in less than the contracted # of hours, the client is still required to make full payment and there will be no refunds.

15. The client may not change the event location without informing Stealth DJ’s at least 24 hours prior to the event date.

16. We reserve the right to stop the show if dangerous conditions arise to ensure the safety of DJ and/or the DJ equipment.

17. Stealth DJ’s has the right to print, publish and use any images or sound generated during the course of the event as promotional items such as brochures, photo album displays and web site displays UNLESS initialed by the client here . Initialing here prohibits Stealth DJ’s from using any media material from the event for promotional purposes.

18. If litigation for any item in this contract agreement is necessary for collection, Stealth DJ’s shall be entitled to all reasonable attorney fees, court costs, and collection expenses.

Please return one completed contract with your deposit check or money order in the return envelope provided. Thank you!

(Please make all checks or money orders payable to STEALTH DJ’s)

By signing, the client acknowledges and confirms he/she has read, and agreed to the terms and conditions set forth in this contract agreement.

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What the Client Agreement for Mobile Disc Jockey Service Is

The Client Agreement for Mobile Disc Jockey Service is a written contract establishing terms between a DJ provider and a client for a single event or series. It defines scope of services, performance times, fee structure, deposit and balance terms, equipment and setup requirements, cancellation and force majeure provisions, liability and indemnity allocation, and intellectual property or music licensing responsibilities. The agreement assigns responsibilities for permits, venue access, and any third-party vendors, and specifies governing law and dispute resolution. Clear, signed agreements reduce misunderstandings and support enforceability under U.S. e-signature laws.

Why a Written DJ Agreement Matters

Use a Client Agreement for Mobile Disc Jockey Service to set expectations, document payment and cancellation terms, and allocate risk. Written terms reduce disputes, clarify responsibilities for equipment and song requests, and provide a legal record admissible under ESIGN and UETA when properly executed.

Why a Written DJ Agreement Matters

Who Typically Uses This Agreement

Typical users include freelance DJs, event planners, venue managers, and private or corporate clients booking entertainment for single events or recurring engagements.

  • Freelance DJs managing bookings, equipment lists, and client preferences for live events.
  • Event planners coordinating multiple vendors and payment schedules across ceremonies, receptions, and corporate functions.
  • Venues requiring proof of insurance, setup windows, and noise or curfew agreements before acceptance.

Small business owners, wedding coordinators, DJs hiring subcontractors, and agencies use the agreement to document liabilities and payment terms.

Step-by-step: Complete the Agreement Before Confirming the Event

Follow these steps to complete the Client Agreement accurately and consistently before event confirmation and payment processing.

  • 01
    Collect Details: Obtain event date, location, start/end times, client contact.
  • 02
    Scope & Fees: Describe services, equipment, travel, deposits, and total charges.
  • 03
    Liability & Insurance: Specify insurance requirements, indemnity, and damage responsibility.
  • 04
    Signatures: Have authorized signers execute and date the agreement.

How to Configure an Online Signing Workflow

Configure the online agreement workflow to collect signatures, record audit trails, and deliver executed copies to all parties automatically.

Field Configuration
Signer Authentication Email link with optional SMS code
Signature Order Parallel or sequential signer order setting
Reminders Automated reminders at set intervals
Delivery Copies Auto-send PDF to all signers upon completion

Typical eSigning Flow for the DJ Agreement

A typical e-signing flow for the DJ agreement streamlines upload, field placement, signer notification, and completed document delivery.

  • Upload Document: Sender uploads PDF or DOCX and prepares fields.
  • Add Signers: Enter signer emails and assign signing order or roles.
  • Authentication: Choose email link, SMS OTP, or KBA for identity.
  • Complete & Archive: Signed copies and audit trail are delivered and stored.

Technical Considerations for Digital Execution

Digital signature platforms require secure access, consent capture, and tamper-evident audit trails for enforceability under federal law.

  • Formats: PDF, DOCX, and HTML
  • Integrations: Salesforce, Google Workspace, NetSuite
  • Authentication: Email link, SMS one-time code

Essential Clauses for a Professional DJ Agreement

Key clauses and administrative and technical items that should appear in a professional Client Agreement for Mobile Disc Jockey Service.

Services

Detail the DJ services to be provided, including set lengths, announcement duties, MC responsibilities, playlist preferences, special requests, and any limitations such as prohibited genres or time-restricted performances.

Schedule

Specify event date, precise start and end times, load-in and load-out windows, setup duration, and contingencies for overtime rates or schedule changes caused by the client or venue.

Fees

Include deposit amount, total fee, payment schedule, accepted payment methods, non-refundable clauses, third-party fees (travel, permits), and any late-payment penalties or collection cost allocation.

Insurance

State minimum liability insurance requirements, certificate of insurance recipient, additional insured endorsements if required by venue, and who bears cost for damages or claims arising from performance.

Cancellation

Define cancellation notice periods, forfeiture of deposits, rescheduling options, force majeure treatment, and whether substitute DJs or partial refunds are permissible.

Licensing & Music

Clarify responsibility for public performance licenses, playlist approval, requests that incur extra fees, and whether the DJ may record or stream the performance.

Required Information and Quick Reference Fields

Client Contact: Full name, email, and phone.
Event Details: Date, venue address, and times.
Payment Info: Deposit, balance due dates, payment method.
Equipment List: Inventory, power, and load-in requirements.
Insurance Info: Liability policy limits and COI recipient.
Signature Data: Signer name, role, signature, and date.

Penalties and Risks of an Incorrect Agreement

Missing Deposit: Loss of booking.
No Insurance: Venue liability exposure.
Unclear Scope: Disputes over performance.
Incorrect Date: Double-booking risk.
Improper Signer: Contract unenforceable.
Late Cancellation: Forfeited deposit and fees.

Common Preparation Mistakes to Avoid

  • Failing to specify exact start and end times, leading to disputes over overtime charges and additional setup or breakdown requirements.
  • Not recording who provides sound permits or pays municipal venue fees, resulting in last-minute cancellations or fines for noncompliance.
  • Using ambiguous deposit language such as 'non-refundable unless' without defining conditions, which creates enforceability issues and refund disputes.
  • Omitting a clear insurance or indemnity clause leaves DJs personally liable for property damage or injury at events.

Key Dates and Deadlines to Track

Key dates and deadlines help manage payments, logistics, and compliance for smooth event execution and communication.

Deposit Due Date:

Due upon signing to secure booking; specify refund conditions.

Final Payment:

Due no later than specified balance date, often 7–30 days before event.

Cancellation Notice:

State required notice period and financial consequences for late cancellations.

Insurance Certificate Due:

Provide COI naming venue as additional insured before load-in.

Signed Agreement Due:

Return executed contract by the signature deadline to confirm services.

eSignature Provider Comparison for Executing the Agreement

Compare common e-signature vendors for executing Client Agreement for Mobile Disc Jockey Service, with signNow listed first per provider pricing and capabilities.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About the Agreement

Answers to common questions about executing, modifying, and storing a Client Agreement for Mobile Disc Jockey Service.


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