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Lease Contract

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Contract for the Lease and Purchase of Real Estate

FOR AND IN CONSIDERATION OF Ten Dollars ($10.00) and other good and valuable considerations the receipt and sufficiency of which is hereby acknowledged the undersigned , hereinafter referred to as "Sellers" do hereby covenant, contract and agree with , hereinafter referred to as "Purchaser", as follows, to-wit:

1a. PROPERTY DESCRIPTION:

Sellers agree to sell and Purchaser agrees to purchase the following described property located in County, State of :

1b. LEAD-BASED PAINT DISCLOSURE (Sale):

EVERY PURCHASER OF ANY INTEREST IN RESIDENTIAL REAL PROPERTY ON WHICH A RESIDENTIAL DWELLING WAS BUILT PRIOR TO 1978 IS NOTIFIED THAT SUCH PROPERTY MAY PRESENT EXPOSURE TO LEAD FROM LEAD-BASED PAINT THAT MAY PLACE YOUNG CHILDREN AT RISK OF DEVELOPING LEAD POISONING. LEAD POISONING IN YOUNG CHILDREN MAY PRODUCE PERMANENT NEUROLOGICAL DAMAGE, INCLUDING LEARNING DISABILITIES, REDUCED INTELLIGENCE QUOTIENT, BEHAVIORAL PROBLEMS, AND IMPAIRED MEMORY. LEAD POISONING ALSO POSES A PARTICULAR RISK TO PREGNANT WOMEN. THE SELLER OF ANY INTEREST IN RESIDENTIAL REAL PROPERTY IS REQUIRED TO PROVIDE THE BUYER WITH ANY INFORMATION ON LEAD-BASED PAINT HAZARDS FROM RISK ASSESSMENTS OR INSPECTIONS IN THE SELLER’S POSSESSION AND NOTIFY THE BUYER OF ANY KNOWN LEAD-BASED PAINT HAZARDS. A RISK ASSESSMENT OR INSPECTION FOR POSSIBLE LEAD-BASED PAINT HAZARDS IS RECOMMENDED PRIOR TO PURCHASE.

Seller states as follows: [Seller check one]

The premises was constructed in 1978 or later.

The premises was constructed prior to 1978. Seller has conformed with all federal requirements regarding lead-based paint disclosure including the completion and mutual signing with Tenant and any agents, of the Lead-Based Paint Disclosure Form (for Sales) attached hereto and incorporated into this lease as a part hereof. All associated information required by the Disclosure form (if any) was furnished to Tenant, and Tenant received the EPA pamphlet “Protect Your Family from Lead in Your Home.”

OPPORTUNITY TO CONDUCT EVALUATION:

Prior to the purchaser’s being bound to the purchase contract, seller shall permit purchaser a -day period (or a shorter period, mutually agreed in writing) within which to conduct a risk assessment or inspection for the presence of lead-based paint and/or lead-based paint hazards, OR the purchaser may elect to waive such inspection period in writing.

2. PURCHASE PRICE:

Purchaser agrees to pay Sellers and Sellers agree to accept as total cash consideration the sum of dollars ($ ) for the purchase and sale of said property.

3. EARNEST MONEY:

Purchaser has deposited with Sellers the sum of dollars ($ .00) as earnest money to be held by Sellers until closing or until this contract is otherwise terminated. Upon closing the earnest money shall be applied toward the purchase price.

4. SURVEY:

Sellers agree to provide purchaser with an accurate survey of the subject property. The cost of said survey and all other closing costs shall be paid by Sellers and Purchaser equally. Said survey to be provided not less than ten (10) days prior to closing.

5. TITLE:

Sellers agree to provide Purchaser at closing a Certificate of Title or title abstract acceptable to Purchaser and a Warranty Deed. Sellers shall convey title to Purchaser by Warranty Deed without exceptions or restrictions other than taxes for the current year, mineral reservations of record and such easements and rights of ways of record or shown on the survey.

6. TAXES:

Taxes for the current year shall be prorated at closing between Sellers and Purchaser.

7a. LEASE:

Upon execution of this agreement Sellers do hereby lease unto Purchaser the residence and acres surrounding the residence together with the outbuildings appertaining thereto, and all appliances. The term of the lease shall begin on and shall terminate on the 31st day of , unless extended in writing by Purchaser and Sellers. Purchaser shall pay unto Sellers the sum of Dollars ($ .00) per month during the term of the lease.

The monthly rental shall be due on the 1st of the month and if not paid by the 10th there shall be a late charge due of $15.00 During the term of the lease Purchaser shall be responsible for maintaining the leased premises in a clean and presentable manner and shall be responsible for all maintenance to the property and all appliances of the Sellers located in the premises.

7b. LEAD-BASED PAINT DISCLOSURE (Rental):

HOUSING BUILT BEFORE 1978 MAY CONTAIN LEAD-BASED PAINT. LEAD FROM PAINT, PAINT CHIPS, AND DUST CAN POSE HEALTH HAZARDS IF NOT MANAGED PROPERLY. LEAD EXPOSURE IS ESPECIALLY HARMFUL TO YOUNG CHILDREN AND PREGNANT WOMEN. BEFORE RENTING PRE-1978 HOUSING, LESSORS MUST DISCLOSE THE PRESENCE OF KNOWN LEAD-BASED PAINT AND/OR LEAD-BASED PAINT HAZARDS IN THE DWELLING. LEASES MUST ALSO RECEIVED A FEDERALLY APPROVED PAMPHLET ON LEAD POISONING PREVENTION.

Landlord states as follows: [Landlord check one]

The leased premises was constructed in 1978 or later.

The leased premises was constructed prior to 1978. Landlord has conformed with all federal requirements regarding lead-based paint disclosure including the completion and mutual signing with Tenant and any agents, of the Lead-Based Paint Disclosure Form (for Rentals) attached hereto and incorporated into this lease as a part hereof. All associated information required by the Disclosure form (if any) was furnished to Tenant, and Tenant received the EPA pamphlet “Protect Your Family from Lead in Your Home.”

8. RENT TO APPLY:

All rent other than late charges shall apply toward the purchase price at closing. Failure of Purchaser to close on the sale on or before shall result in the forfeiture of all rent and earnest money.

9. TERMINATION:

In the event Purchaser fails to close on the purchase of the property by the day of , Purchaser shall vacate the leased premises and shall return the premises and all appliances and appurtenances to the same condition they are in on the date hereof. Failure of Purchaser to vacate upon the expiration of the lease term shall entitle Sellers to reenter the premises and evict Purchaser. In such event Purchaser shall be liable for Sellers attorney fees.

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Witness the signatures of the parties hereto on this the day of , .

Seller(s):

Purchaser(s):

[Attach acknowledgment for your state if document is to be recorded]

Separate Instruction Page Regarding Lead-Based Paint Disclosure

THIS PAGE IS NOT PART OF THE CONTRACT! IT IS PROVIDED BY USLF TO AID THE LANDLORD/SELLER IN COMPLYING WITH FEDERAL LEAD-BASED PAINT DISCLOSURE LAW, FOR DWELLINGS BUILT PRIOR TO 1978.

IMPORTANT!!!

NOTES CONCERNING LEAD-PAINT DISCLOSURE REQUIREMENTS

Introduction: If the dwelling unit was constructed PRIOR TO 1978, federal law REQUIRES a Lead-Based Paint Disclosure Form to be attached to the lease/contract for sale, completed and signed by the lessor/seller and lessee/purchaser. If the rental dwelling was constructed in 1978 or later, this form is not required. If in doubt about the timing of construction, use the disclosure forms. Whenever the forms are used, the landlord/seller must also give the tenant/purchaser the EPA lead-based paint pamphlet discussed below. Landlord/seller must retain a copy of the signed disclosure form for no less than three years from the date the lease begins. A SEPARATE FORM IS REQUIRED FOR RENTING AND SELLING. BECAUSE THIS IS A “LEASE AND PURCHASE” CONTRACT, BOTH FORMS ARE REFERENCED IN THE CONTRACT TEXT. IN THE INTEREST OF CAUTION, BOTH FORMS SHOULD BE ATTACHED FOR A PRE-1978 STRUCTURE.

Background: To protect families from exposure to lead from paint, dust, and soil, Congress passed the Residential Lead-Based Paint Hazard Reduction Act of 1992. HUD and EPA require the disclosure of known information on lead-based paint and related hazards before the lease of most housing built before 1978.

Requirements: Before the lease/purchase contract is signed and agreed to, landlord/seller must fully comply with lead-paint disclosure law. Compliance is accomplished by:

(1) Fully completing and delivering to the tenant/purchaser, as an attachment to the lease, the LEAD-BASED PAINT DISCLOSURE forms for both lessees and purchasers (the lessees/purchasers also initial and sign these forms), and

(2) Giving the tenant/purchaser the EPA pamphlet entitled "Protect Your Family From Lead In Your Home." (See the download link for the pamphlet, below), and

(3) Complying with the “10-day period/agreed period/waiver-by-purchaser regulation” for purchaser inspection for lead paint hazards (see, in Section 6b, “Opportunity To Conduct Inspection” in the contract, above).

Purchase the Disclosure Forms: If you need to purchase Lead-Based Paint Disclosure Forms, you can easily do so using USLF. http://www.uslegalforms.com/lead-paint-disclosure-forms.htm Click this link (or copy it into the address window of you internet browser) and select your state. Two forms will be accessed. You want both the “LEAD2” form, for rental transactions, AND the “LEAD1” form for sales. Click the “Information and Preview” link for more info on the forms, and then order the forms.

The Free EPA Pamphlet: The landlord/seller must give the tenant/purchaser the EPA-approved information pamphlet on identifying and controlling lead-based paint hazards entitled "Protect Your Family From Lead In Your Home." There is only one pamphlet, and you need only give one to the tenant/purchaser. You may obtain and print this pamphlet free by clicking the following download link (or copying the link into the address window of your internet browser): http://www.hud.gov/offices/lead/outreach/leapame.pdf

The form is in .pdf format and you will need the free Adobe Acrobat Reader to view the form. In the unlikely circumstance that the Adobe Acrobat Reader is not installed on your computer, you can download it free from http://www.adobe.com/products/acrobat/readstep2.html. The download is quick and easy.

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~ Thank you for using USLF ~

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What a Lease Contract Covers

A Lease Contract is a legally binding agreement in which a property owner (landlord) grants another party (tenant) the right to occupy real property for a defined term in exchange for payment and other obligations. Typical elements include identification of parties, a precise description of the premises, the lease term, rent and payment schedule, security deposit terms, permitted uses, maintenance and repair responsibilities, utilities allocation, rules on subletting, insurance requirements, default and remedy language, and termination procedures. Electronic signatures and properly retained records are generally accepted under federal and state e‑signature laws.

Why a Clear Lease Contract Matters

A well-drafted Lease Contract reduces disputes, clarifies responsibilities, and establishes enforceable remedies. It protects financial and physical interests, supports regulatory compliance for deposits and disclosures, and creates an audit trail when executed electronically under ESIGN and state law.

Why a Clear Lease Contract Matters

Who Commonly Prepares and Signs Leases

Various parties prepare, review, and sign Lease Contracts depending on property type and scale.

  • Landlords and property managers who draft terms, collect deposits, and enforce lease obligations.
  • Tenants (individuals or organizations) who review payment, maintenance, and occupancy obligations before signing.
  • Real estate brokers and attorneys who negotiate terms, prepare addenda, or verify legal compliance.

Roles may overlap: small landlords often prepare leases themselves, while institutional owners use property management or legal teams for standardized, high-volume processes.

Essential Parts of a Professional Lease Contract

A complete Lease Contract groups core obligations, timelines, and remedies so parties understand rights and risks.

Parties

Full legal names and entity types for landlord and tenant, with contact details and authorized signers to avoid identity disputes and ensure enforceability.

Premises & Term

Accurate street address, unit identifiers, and precise start and end dates or renewable term language that determines occupancy rights and notice timing.

Rent & Payments

Dollar amount, due date, accepted payment methods, late fees, and grace periods; include proration rules for partial months and returned payment consequences.

Security Deposit

Deposit amount, permitted uses, hold location, required disclosures, and statutory return deadlines specific to the governing jurisdiction.

Maintenance & Repairs

Division of responsibilities, emergency procedures, notice requirements, and allowed alterations or fixtures to prevent disputes over habitability or repairs.

Default & Remedies

Events of default, cure periods, late remedies, eviction process references, and indemnities to clarify recovery and limit exposure.

Step-by-Step: Complete a Lease Contract

Follow a consistent sequence to reduce errors and speed execution for both parties.

  • 01
    Gather details: Collect IDs, property information, and supporting documents.
  • 02
    Draft terms: Populate template fields and add required disclosures.
  • 03
    Review legally: Confirm compliance with local tenant laws and deposit caps.
  • 04
    Execute & store: Obtain signatures and retain copies with an audit trail.

Typical Digital Workflow Settings for Lease Execution

Configure the signing workflow to ensure identity, order, and recordkeeping are correct before sending.

Field Configuration
Signature fields Place individual signature and date fields for each signer.
Initials Add initials boxes on pages with material changes.
Authentication Use email plus optional SMS or ID verification for higher assurance.
Reminders Enable automatic reminders and completion notifications.

Where to Send and Store a Completed Lease

Routing and storage choices affect enforcement, access, and record retention obligations.

  • Send to tenant: Email or secure signing link sent to tenant for review and signature.
  • Collect landlord signature: Landlord or authorized agent signs after tenant execution to finalize agreement.
  • Distribute copies: Provide each party a signed PDF and certificate of completion for records.
  • Store securely: Retain the final executed lease in encrypted storage with access controls.

Digital Signing Controls and Integrations

Choose a platform that supports reliable audit trails, authentication options, and secure storage.

  • Authentication: Email or SMS code
  • Storage: Encrypted at rest
  • Integrations: CRM and cloud storage

Verify the provider supports compliance needs for your use case (for example, HIPAA BAA if leasing medical practice space) and integrates with systems you use for tenant screening or property management.

Penalties and Risks of an Incorrect Lease

Invalid Notices: Misstated party names can invalidate legal notices.
Deposit Violations: Improper handling of security deposits may trigger statutory penalties.
Habitability Claims: Inadequate maintenance provisions risk regulatory fines and tenant remedies.
Eviction Errors: Procedural defects could delay or bar eviction actions.
Privacy Breach: Improperly protected tenant PII can violate data laws.
Ambiguous Terms: Vague clauses create litigation exposure and enforcement difficulty.

Common Preparation Mistakes to Avoid

  • Failing to use full legal names or correct entity information, which complicates enforcement and service of process.
  • Leaving rent escalation or prorating rules ambiguous, leading to disagreements about owed amounts.
  • Not documenting move‑in condition with photos and checklists, increasing security deposit disputes and litigation risk.
  • Overlooking local mandatory disclosures or statutory notice periods, which can render parts of a lease unenforceable.

Best Practices for Accurate and Efficient Leases

Follow consistent procedures to limit risk and speed execution across properties.

Standardize a template
Use a vetted template that includes required disclosures and jurisdictional variations; centralize changes so all leases remain consistent and auditable across the portfolio.
Verify identities
Confirm signer identities using government ID or stronger authentication for commercial or high-value leases to reduce fraud and ensure enforceability.
Document condition
Attach move-in/move-out checklists and photos as exhibits to reduce security deposit disputes and support damage claims.
Maintain records
Store executed leases and audit trails in encrypted, access-controlled storage and preserve them for statutory retention periods to meet compliance and defend claims.

Who Signs the Lease and Why It Matters

Landlord / Property Manager

Landlords or their authorized agents execute leases to bind the owner to obligations. Include title and authority when an entity signs and preserve proof of corporate authorization for later enforcement.

Tenant / Lessee

The tenant (or authorized representative for an organization) must sign to assume rent and care obligations. If an entity signs, include the signer’s title and, if required, a resolution authorizing the execution.

eSignature Pricing and Feature Snapshot for Lease Execution

Compare baseline pricing and select features that affect lease volume, HIPAA needs, and bulk distribution when choosing an eSignature provider.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Lease Execution Examples

These short examples show how organizations handle lease workflows at scale and in small operations.

Martin Properties

Tim Martin, Founder: "I can process and execute all of these documents online with 100% compliance and built-in security."

  • Rapid online execution reduced turnaround time dramatically.
  • The company used consistent templates and remote signing to close leases without in-person meetings and maintain compliance across properties.

Optica Ventures

Brian Fitzgibbons, COO: "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

  • Simplified signing improved tenant responsiveness.
  • Standardized templates and mobile signing increased completed agreements while reducing administrative follow-up.

Common Questions About Lease Contracts

Answers to frequent questions about signing, enforcement, and recordkeeping for Lease Contracts.


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