Fill and Sign the Corporation Dissolve Form

CORPORATE DISSOLUTION MISSOURI Electronic Version STATUTORY REFERENCE MISSOURI REVISED STATUTES, §§ 351.462 through 351.504 INTRODUCTORY NOTES AND LAW SUMMARY In Missouri, a corporation may be dissolved voluntarily, administratively, or judicially. THIS FORM PACKAGE ADDRESSES ONLY VOLUNTARY DISSOLUTION. A majority of the incorporators or initial directors of a corporation that has not issued shares or has not commenced business may dissolve the corporation by delivering to the secretary of state for filing articles of dissolution that set forth: (1) The name of the corporation; (2) The date of its incorporation; (3) Either that none of the corporation's shares have been issued, or that the corporation has not commenced business; (4) That no debt of the corporation remains unpaid; (5) That the net assets of the corporation remaining after winding up have been distributed to the shareholders, if shares were issued; and (6) That a majority of the incorporators or initial directors authorized the dissolution. A corporation's board of directors may propose dissolution for submission to the shareholders and may condition its submission of the proposal for dissolution on any basis. For a proposal to dissolve to be adopted: (1) The board of directors must recommend dissolution to the shareholders unless the board of directors determines that because of conflict of interest or other special circumstances it should make no recommendation and communicates the basis for its determination to the shareholders; and (2) The shareholders entitled to vote must approve the proposal to dissolve as provided by law. The corporation must notify each shareholder, whether or not entitled to vote, of the proposed shareholders' meeting. The notice must state that the purpose, or one of the purposes, of the meeting is to consider dissolving the corporation. Unless the articles of incorporation or the board of directors require a greater vote, including a vote by any class of stock or any series of any class, the proposal to dissolve to be adopted must be approved by at least two-thirds of the votes entitled to be cast on that proposal. A corporation may be dissolved by the written consent of the holders of record of all of its outstanding shares entitled to vote on dissolution. At any time after dissolution is authorized, the corporation may dissolve by delivering to the secretary of state for filing articles of dissolution setting forth: (1) The name of the corporation; (2) The date dissolution was authorized; (3) If dissolution was approved by the shareholders: (a) The number of votes entitled to be cast on the proposal to dissolve; and (b) Either the total number of votes cast for and against dissolution or the total number of undisputed votes cast for dissolution and a statement that the number cast for dissolution was sufficient for approval or a statement that the dissolution was approved by the written consent of all shareholders; (4) If voting by any class of stock or any series of any class of stock was required, information by statute must be separately provided for each class of stock or series of stock entitled to vote separately on the plan to dissolve. A corporation is dissolved upon the effective date of its articles of dissolution. A dissolved corporation continues its corporate existence but may not carry on any business except that appropriate to wind up and liquidate its business and affairs, including: (1) Collecting its assets; (2) Disposing of its properties that will not be distributed in kind to its shareholders; (3) Discharging or making provision for discharging its liabilities; (4) Distributing its remaining property among its shareholders according to their interests; and (5) Doing every other act necessary to wind up and liquidate its business and affairs. Dissolution of a corporation does not: (1) Transfer title to the corporation's property; (2) Prevent transfer of its shares or securities, although the authorization to dissolve may provide for closing the corporation's share transfer records; (3) Subject its directors or officers to standards of conduct different from those applicable to directors and officers of a corporation which has not been dissolved (any officer or director who conducts business on behalf of the corporation except as provided by statute shall be personally liable for any obligation so incurred); (4) Change quorum or voting requirements for its board of directors or shareholders; change provisions for selection, resignation, or removal of its directors or officers or both; or change provisions for amending its bylaws; (5) Prevent commencement of a proceeding by or against the corporation in its corporate name; (6) Abate or suspend a proceeding pending by or against the corporation on the effective date of dissolution; (7) Terminate the authority of the registered agent of the corporation; or (8) Make available for use by others its corporate name for a period of one year from the effective date of its dissolution. After dissolution is authorized, or the corporation has been dissolved pursuant to law, a corporation shall dispose of the known claims against it. The corporation must notify its known claimants in writing by United States Postal Service of the dissolution at any time after dissolution is authorized. The written notice must: (1) Describe information that must be included in a claim; (2) Provide a mailing address where a claim may be sent; (3) State the deadline, which may not be fewer than one hundred eighty days from the effective date of the written notice, by which the dissolved corporation must receive the claim; and (4) State that the claim will be barred if not received by the deadline. Other rules of law, including rules on the permissibility of third-party claims, to the contrary notwithstanding, a claim against a corporation dissolved without fraudulent intent is barred: (1) If a claimant who was given the requisite written does not deliver the claim to the corporation by the deadline; (2) If a claimant whose claim was rejected by the dissolved corporation does not commence proceedings to enforce the claim within ninety days from the effective date of the rejection notice. A "claim" does not include a contingent liability or a claim based on an event occurring after the effective date of dissolution. "Fraudulent intent" is established if it is shown that the sole or primary purpose of the authorization for dissolution was to defraud shareholders, creditors or others. After dissolution is authorized, or the corporation has been dissolved pursuant to law, a corporation may also publish notice of its dissolution and request that persons with claims against the corporation present them in accordance with the notice. The notice must: (1) Be published one time in a newspaper of general circulation in the county where the corporation's principal office, or, if none in this state, its registered office, is or was last located; (2) Be published one time in a publication of statewide circulation whose audience is primarily persons engaged in the practice of law in this state and which is published not less than four times per year; (3) At the request of the corporation, be published by the secretary of state in an electronic format accessible to the public; (4) Describe the information that must be included in a claim and provide a mailing address where the claim may be sent; and (5) State that a claim against the corporation will be barred unless a proceeding to enforce the claim is commenced within two years after the publication of the notice. Other rules of law, including rules on the permissibility of third-party claims, to the contrary notwithstanding, if a corporation dissolved without fraudulent intent publishes notices in accordance with the statutory provisions, the claim of each of the following claimants is barred unless the claimant commences a proceeding to enforce the claim against the dissolved corporation within two years after the publication date of whichever of the notices was published last: (1) A claimant who did not receive written notice pursuant to section 351.478; (2) A claimant whose claim was timely sent to the dissolved corporation but not acted on; (3) A claimant whose claim is contingent or based on an event occurring after the effective date of dissolution. A claim may be enforced only: (1) Against the dissolved corporation, to the extent of its undistributed assets; or (2) If the assets have been distributed in liquidation, against a shareholder of the dissolved corporation to the extent of the shareholder's pro rata share of the claim or the corporate assets distributed to the shareholder in liquidation, whichever is less, but a shareholder's total liability for all claims may not exceed the total amount of assets distributed to the shareholder. A claim against a corporation dissolved pursuant to statute for which claim the corporation has a contract of insurance which will indemnify the corporation for any adverse result from such claim: (1) Is not subject to the provisions of §351.478 or §351.482, and may not be barred by compliance with those sections; (2) May be asserted at any time within the statutory period otherwise provided by law for such claims; (3) May be asserted against, and service of process had upon, the dissolved or dissolving corporation for whom the court, at the request of the party bringing the suit, shall appoint a defendant ad litem. Assets of a dissolved corporation that should be transferred to a creditor, claimant, or shareholder of the corporation who cannot be found or who is not competent to receive them may be reduced to cash and deposited with the state treasurer for safekeeping. When the creditor, claimant, or shareholder furnishes satisfactory proof of entitlement to the amount deposited, the state treasurer or other appropriate state official shall pay him or his representative that amount. Once the affairs of a dissolved corporation are wound up, the corporation must submit a Request for Termination, which will allow the Secretary of State to issue a certificate of termination, formally ending the existence of the corporation. STEPS AND GUIDELINES TO DISSOLVE A MISSOURI CORPORATION Step 1: If the corporation has not issued stock or has not commenced business, follow these instructions (If the corporation has issued stock or has commenced business, go to Step 2) : SEE FORM 1 - RESOLUTION TO DISSOLVE AFFIDAVIT  This form should be typed or printed legibly in BLACK ink.  Provide the name of the corporation EXACTLY as it appears on the records of the Secretary of State.  Provide the date the Certificate of Incorporation was issued.  There is nothing to add to Sections 2, 3, 4, AND 5. BE SURE THAT THESE STATEMENTS ARE CORRECT AS APPLIED TO THE CORPORATION.  Provide the date.  Provide the signature(s) of the director(s)/incorporator(s).  File the original and one copy of the Resolution.  The filing fee is $25.00. You must INCLUDE the Request for Termination form (see FORM 8 , below). The filing fee is an additional $25.00. Mail the original and one copy of the Resolution to Dissolve Affidavit and the two $25.00 filing fees (make checks payable to Secretary of State) to: MAILING ADDRESS: Corporations Division P.O. Box 778 Jefferson City, MO 65102 STREET ADDRESS: 600 W. Main Street, Room 322 Jefferson City, MO 65101 Step 2: DISSOLUTION BY THE BOARD OF DIRECTORS AND SHAREHOLDERS OR BY WRITTEN CONSENT OF THE SHAREHOLDERS 1. The Board of Directors may propose to the shareholders that the corporation be dissolved. For a proposal to dissolve to be adopted by the shareholders, the proposal MUST be recommended by the Board. SEE FORM 2 - RESOLUTION OF DIRECTORS REGARDING DISSOLUTION OF THE CORPORATION 2. EVERY shareholder must be notified of a shareholder's meeting to consider dissolving the corporation. SEE FORM 3 - NOTICE OF SPECIAL MEETING 3. Unless the Board of Directors or the Articles of Incorporation require a greater vote, the Resolution of the Board must be approved by 2/3 of the shareholders. 4. In the alternative, all of the shareholders may, without action of the Board, agree by written consent to dissolve the corporation. SEE FORM 4 - WRITTEN CONSENT OF SHAREHOLDERS Step 3: Once the decision to dissolve the corporation has been made and approved, then you must file Articles of Dissolution. SEE FORM 5 - ARTICLES OF DISSOLUTION BY VOLUNTARY ACTION Instructions to complete ARTICLES OF DISSOLUTION BY VOLUNTARY ACTION:  This form should be typed or printed legibly in BLACK ink.  1. Provided the EXACT name of the corporation as it appears on the records of the Department of State.  2. Provide the date the dissolution was authorized.  3. Provide the requested voting information.  4. Provide the effective date of the dissolution.  Provide the authorized signature, the printed name of the signer, the signer's title, and the date.  File the original and one copy.  The filing fee is $25.00. Mail the original and one copy of the Articles of Dissolution, along with the filing fee of $25.00 (make check payable to Secretary of State) to: MAILING ADDRESS Corporations Division P.O. Box 778 Jefferson City, MO 65102 STREET ADDRESS: 600 W. Main Street, Room 322 Jefferson City, MO 65101 Step 4: Once the corporation has been dissolved, in order to dispose of or limit all claims against the corporation, you must complete the dissolution by doing the following (See introduction above for details regarding these requirements ) : 1. You must mail a notice to all known claimants. SEE FORM 6. 2. You must publish a notice to unknown claimants in order to eliminate any potential liability from this source. SEE FORM 7. (1) Be published one time in a newspaper of general circulation in the county where the corporation's principal office, or, if none in this state, its registered office, is or was last located; (2) Be published one time in a publication of statewide circulation whose audience is primarily persons engaged in the practice of law in this state and which is published not less than four times per year; (3) At the request of the corporation, be published by the secretary of state in an electronic format accessible to the public; (4) Describe the information that must be included in a claim and provide a mailing address where the claim may be sent; and (5) State that a claim against the corporation will be barred unless a proceeding to enforce the claim is commenced within two years after the publication of the notice. Step 5: Once the affairs of a dissolved corporation are wound up, the corporation must file a Request for Termination , which will allow the Secretary of State to issue a Certificate of Termination, formally ending the existence of the corporation. File the Request for Termination form (see FORM 8 , below). The filing fee is an additional $25.00. Mail to the address on the form. * * * Disclaimer: If you are not an attorney, you are advised to seek the advice of an attorney for all serious legal matters. The information and forms contained herein are not legal advice and are not to be construed as such. Although the information contained herein is believed to be correct, no warranty of fitness or any other warranty must apply. All use is subject to the U.S. Legal Forms, Inc. Disclaimer and License located at http://www.uslegalforms.com/disclaimer.htm FORM 1 RESOLUTION TO DISSOLVE AFFIDAVIT Download the form by clicking the link below, or copying the link into the address window of your web browser. http://www.uslegalforms.com/dissolution/MO/MO-Diss-initial.pdf The form is in .pdf format and you will need the free Adobe Acrobat Reader to view the form. In the unlikely circumstance that the Adobe Acrobat Reader is not installed on your computer, you can download it free from http://www.adobe.com/products/acrobat/readstep2.html . The download is quick and easy. Fill out this form, and mail it in as directed. FORM 2 RESOLUTION OF DIRECTORS RESOLUTION OF THE DIRECTORS OF _________________________________ Pursuant to Notice or Waiver of Notice, at a regular or special meeting of the Directors of _________________________________________________________, a Missouri corporation, upon motion duly made and seconded, the following resolution was adopted by a majority of the Directors present in person entitled to vote thereon: RESOLVED by the Directors of the Corporation as follows: ______________________________________________________________________________ ______________________________________________________________________________ Dated this the ______ day of _____________________________, 20___. _____________________________________ Director _____________________________________ Director _____________________________________ Director Attest: _____________________________________ Secretary FORM 3 NOTICE OF SPECIAL MEETING NOTICE OF SPECIAL MEETING OF STOCKHOLDERS OF _______________________________________ Pursuant to the By-Laws of the Corporation, a special meeting of the Shareholders of __________________________________________________________, a Missouri corporation is called for the ______ day of ____________, 20__, at ______ ___.m., to be held at the following address: ___________________________________________ ___________________________________________ ___________________________________________ The purpose of the meeting is to seek shareholder approval of the Resolution to Dissolve Corporation heretofore adopted by the Board of Directors. This Notice given on this the _________ day of ___________, 20___, by the Secretary of the Corporation at the direction of the Board of Directors, by mailing a true and correct copy of this Notice to the address of each shareholder on the records of the Corporation at least 10 days prior to such special meeting. __________________________ Secretary FORM 4 WRITTEN CONSENT OF THE STOCKHOLDERS WRITTEN CONSENT OF THE STOCKHOLDERS OF _________________________________ The undersigned, being all the shareholders of _______________________________________, a Missouri corporation, hereby consent to the dissolution of the corporation. Dated this the ______ day of ______________________________, 20___. ____________________________________ Shareholder ____________________________________ Shareholder ____________________________________ Shareholder FORM 5 ARTICLES OF DISSOLUTION BY VOLUNTARY ACTION Download the form by clicking the link below, or copying the link into the address window of your web browser. http://www.uslegalforms.com/dissolution/MO/MO-Diss.pdf The form is in .pdf format and you will need the free Adobe Acrobat Reader to view the form. In the unlikely circumstance that the Adobe Acrobat Reader is not installed on your computer, you can download it free from http://www.adobe.com/products/acrobat/readstep2.html . The download is quick and easy. Fill out this form, and mail it in as directed. FORM 6 NOTICE OF DISSOLUTION AND REQUEST FOR CLAIMS NOTICE OF INTENT TO VOLUNTARILY DISSOLVE A CORPORATION AND A REQUEST FOR CLAIMS Notice is given that Articles of Dissolution for ______________________________________________________________________________ (name of corporation), a Missouri corporation with its office at ______________________________________________________________________________ (address of office), have been filed with the Secretary of State in accordance with the laws of the State of Missouri. The corporation requests that all Claimants against the corporation provide written proof of their claims to the corporation at the following address: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ All claims must be in writing and must contain sufficient information reasonably to inform the corporation of the identity of the claimant and the substance of the claim. All claims must be received _________________________________________ (this date can be no earlier than 180 days from the date of this notice). All claims will be barred if not received by this date. DATE OF NOTICE: ______________________________ BY: _________________________________________ Name and Title FORM 7 NOTICE OF DISSOLUTION AND REQUEST FOR CLAIMS (For Publication) NOTICE OF INTENT TO VOLUNTARILY DISSOLVE A CORPORATION AND A REQUEST FOR CLAIMS Notice is given that Articles of Dissolution for ______________________________________________________________________________ (name of corporation), a Missouri corporation with its office at ______________________________________________________________________________ (address of office), have been filed with the Secretary of State in accordance with the laws of the State of Missouri. The corporation requests that all Claimants against the corporation provide written proof of their claims to the corporation at the following address: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ All claims must be in writing and must contain sufficient information reasonably to inform the corporation of the identity of the claimant and the substance of the claim. All claims will be barred unless a proceeding to enforce the claim is commenced within 2 years after the publication of this notice. DATE OF NOTICE: ______________________________ BY: _________________________________________ Name and Title FORM 8 REQUEST FOR TERMINATION Download the form by clicking the link below, or copying the link into the address window of your web browser. http://www.uslegalforms.com/dissolution/MO/MO-Diss-termination.pdf The form is in .pdf format and you will need the free Adobe Acrobat Reader to view the form. In the unlikely circumstance that the Adobe Acrobat Reader is not installed on your computer, you can download it free from http://www.adobe.com/products/acrobat/readstep2.html . The download is quick and easy. Fill out this form, and mail it in as directed.