Who may sign the resolution?

Authorized officers or directors named in the resolution may sign. Confirm corporate bylaws and the board vote; a certified corporate secretary signature typically validates the copy for banks.

Are electronic signatures valid?

Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA (adopted by most states). Confirm the bank accepts electronic signatures for corporate resolutions.

Do banks require notarization?

Many banks require notarized or certified copies of resolutions; requirements vary by bank and state. Check the bank’s checklist before submitting documents to avoid rework.

Can I use remote online notarization?

Remote online notarization (RON) is accepted in most states but not universally; confirm state notary rules and the bank’s RON policy before relying on it.

How do I change authorized signers later?

Prepare a new resolution, record board approval, certify the copy, and submit it to the bank. Expect a bank processing window of several business days for updates.

How should I store the signed resolution?

Keep the original certified copy in the corporate minute book and maintain a secure electronic copy with an audit trail. Retain records per IRS (IRC §6501(a)) and industry-specific rules.

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Corporation Resolution Establishing Bank Account

Corporation Resolution Establishing Bank Account

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What this resolution is and when it’s used

A Corporation Resolution Establishing Bank Account is a formal corporate record documenting the board’s authorization to open and operate a bank account in the corporation’s name. It identifies the banking institution, account type, authorized signers, and any signing thresholds or restrictions. Banks commonly require a certified copy of the resolution, evidence of corporate formation, and the corporation’s EIN. The resolution becomes part of the corporate minutes and serves as proof of corporate authority for deposits, withdrawals, wire transfers, and other account activities.

Why a clear, compliant resolution matters

A properly drafted resolution establishes legal authority for banking transactions, reduces delays with financial institutions, and creates a clear audit trail in corporate records. It prevents disputes about signer authority and supports internal controls.

Who typically completes and relies on this resolution

Corporate officers, registered agents, and in-house legal or finance teams generally prepare and certify the resolution before presenting it to the bank.

Board members and corporate secretary: Certify and record the resolution in meeting minutes and provide certified copies to the bank.
Chief Financial Officer / Treasurer: Designate signers, set signing limits, and document internal controls for disbursements.
Bank compliance officers: Use the resolution to verify authority, satisfy KYC and AML procedures, and link signers to accounts.

The originating party should keep a signed original in the corporate minute book and provide copies to banks, payroll providers, and auditors as needed.

Step-by-step: drafting and delivering the resolution

Follow these practical steps to prepare, approve, and deliver a corporate bank-account resolution.

01

Draft resolution: Prepare wording that names the bank and authorized signers.
02

Board approval: Adopt the resolution by recorded board vote.
03

Certify copy: Have the corporate secretary certify the resolution.
04

Deliver to bank: Provide certified copy and formation documents to the bank.

How the resolution moves through your organization and the bank

A clear internal routing process speeds acceptance and reduces back-and-forth with bank compliance teams.

Initiate: Finance or legal prepares draft resolution.
Approve: Board reviews and votes during a meeting.
Certify: Secretary signs and certifies the corporate copy.
Submit: Bank receives documents for verification.

Online workflow checklist for e-completion

Configure a digital workflow to collect signatures, attach supporting documents, and record completion data.

Field	Configuration
Upload document	Add the resolution PDF or DOCX to the platform.
Place signature fields	Insert signer blocks and date fields where required.
Authenticate signers	Require email, SMS code, or stronger ID checks.
Attach exhibits	Include articles, bylaws, and EIN documentation.

Technical considerations for e-signing and file formats

Use platforms that accept PDF and DOCX and capture a complete audit trail; ensure the service supports required signer authentication.

File formats: PDF and DOCX supported by major banks.
Integrations: Connectors: Salesforce, NetSuite, Google Workspace.
Signer verification: Email, SMS, or KBA options available.

Key security and compliance features to look for

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit trail: Timestamped logs with IP and actions

HIPAA support: BAA available for health-related workflows

ESIGN/UETA: Compliant with ESIGN and UETA

SOC 2: SOC 2 Type II certification available

Accessibility: WCAG 2.0 Level AA conformance

Consequences of an incorrect or incomplete resolution

Bank refusal: Account setup delayed or denied

Unauthorized transfers: Increased fraud or misuse risk

Tax complications: Incorrect EIN details trigger withholding

Internal disputes: Authority disagreements among officers

Regulatory review: Poor recordkeeping risks audits

Invalid signatures: Noncompliant signings may be rejected

Common preparation errors to avoid

Using a trade name instead of the full legal entity name leads banks to request corrected documentation and delays account opening by days or weeks.
Listing signers without titles or specimen signatures results in additional verification steps and increased friction with bank compliance teams.
Failing to attach articles of incorporation, bylaws, or a current EIN letter commonly triggers bank rejections and repeated document requests.
Not recording the board vote in minutes or failing to certify the copy can render the resolution unusable for banking or audit purposes.

Typical timing and processing expectations

Timing varies by bank and by whether additional veriﬁcation is required; plan ahead and allow time for certification and bank review.

Bank review window:

Banks commonly process resolutions in 1–10 business days.

Board recording:

Record minutes the same day as approval.

Notarization timing:

Obtain notarization before submitting to banks that require it.

Updating signers:

Expect 3–7 business days for bank to change authorized signers.

Retention start:

Retention begins on effective resolution date.

Real examples of corporate resolutions in practice

These cases show how organizations used formal resolutions to streamline banking and compliance tasks.

Optica Ventures

Optica recorded board approval and submitted a certified resolution to the bank to open a new operating account.

Improved signer tracking and reduced manual paperwork.
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Xerox

Xerox tied resolution templates to NetSuite workflows to automate signer assignment and recordkeeping.

Reduced turnaround time for bank onboarding.
airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.

eSignature vendor pricing and feature snapshot for this workflow

Compare basic pricing and feature availability for signing, with signNow listed first. Confirm plan details directly with vendors before purchasing.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions and quick answers

Answers to common issues about authority, notarization, e-signing, and bank acceptance for corporate resolutions.

Need help? Contact support

Who may sign the resolution?
Authorized officers or directors named in the resolution may sign. Confirm corporate bylaws and the board vote; a certified corporate secretary signature typically validates the copy for banks.
Are electronic signatures valid?
Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA (adopted by most states). Confirm the bank accepts electronic signatures for corporate resolutions.
Do banks require notarization?
Many banks require notarized or certified copies of resolutions; requirements vary by bank and state. Check the bank’s checklist before submitting documents to avoid rework.
Can I use remote online notarization?
Remote online notarization (RON) is accepted in most states but not universally; confirm state notary rules and the bank’s RON policy before relying on it.
How do I change authorized signers later?
Prepare a new resolution, record board approval, certify the copy, and submit it to the bank. Expect a bank processing window of several business days for updates.
How should I store the signed resolution?
Keep the original certified copy in the corporate minute book and maintain a secure electronic copy with an audit trail. Retain records per IRS (IRC §6501(a)) and industry-specific rules.

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